Job Title: Administration Supervisor
Organisation: BRAC Uganda Bank Ltd
Duty Station: Kampala, Uganda
Reports to: Manager Administration and Security
About the Company:
BRAC Uganda Bank Ltd launched on 25 April 2019 and attained its current status as a Tier II Credit institution following a successful background as the leading Microfinances services provider in Uganda. The bank operates 32 regulated branches and 131 satellite offices covering 84 districts in Uganda targeting Micro, Small. and Medium Entrepreneurs. BRAC Uganda Bank Ltd promotes financial inclusion by extending financial services to unserved and underserved populations especially women and youth as well as people living in poverty in rural areas. The Bank is operationally and financially self-sustaining with over 231,000 active customers and a loan book in excess of Ushs.175 billion.
Job Summary: To manage the procurement, storage, distribution, and maintenance of all banking supplies and equipment whilst ensuring efficient inventory management, cost control, and compliance with bank policies and regulatory requirements.
Key Duties and Responsibilities:
- Oversee the maintenance and repair of all bank-owned or leased properties, banking equipment ensuring compliance with health, safety, and environmental regulations.
- Coordinate with contractors, vendors, and service providers for branch refurbishments, branch expansion, repairs, and routine maintenance.
- Plan and manage facility improvement projects, including refurbishments and relocations.
- Support the expansion of new branches by providing input on site selection, fit-outs, and facilities setup.
- Landlord and Vendor Relationship Management: Monitor Contract’s expiry period and ensure Contract renewals is done in time by managing the Landlord and Vendor Relationships. Manage service providers to adhereto SLA/terms of contract, conduct engagements to pick any service issue.
- Health and Safety: Review annually the branchesbuilding locations to ensure they meet the health and safety standard by BOU and other regulatory bodies. And escalate those that require management intervention.
- Ensure policies & procedures are always adhered to as per the laid down Brac Uganda Bank policies.
- Review and ensure that all policies and procedures under Administration and Logistics are updated and reflect the business environment.
- Update Administration Risk Registers and KRIs in a timely manner and event/loss incidents are maintained/reported as per stipulated timelines.
- Stock Management : Carry out Stock Spot checks to prevent fraud, losses, or discrepancies, ensure that Stock taking with other stakeholders is carried out as per Policy and Procedure, ensure that the records of stock levels are accurate and stock registers are regularly updated, timely replenishment of supplies as per policy and procedure, ensure Store items are properly kept and in good conditions.
- Ensure that the Administration and Logistics Unit achieves a minimum of ‘Satisfactory/Acceptable’ audit rating through continuous assessment and prompt closure of all audit exceptions sighted
- Ensure that all the Unit Registers are updated and maintained as per policy/Procedures.
- Ensure that the Unit, Branch Audit, Compliance, Risk and BOU findings are closed as per stipulated timelines.
- Negotiate with vendors and suppliers to secure favorable terms and pricing.
- Maintain an updated database of key service providers to support the wide BUBL branch network Administrative and Security support needs.
- Champion Administration automation to improve the support turnaround time, cost optimizations, and meet the expectations of all stakeholders.
Qualifications, Skills and Experience:
- Bachelor’s degree in business administration, Supply Chain Management, Procurement and Logistics Management and or related field.
- At least a minimum of 5 years’ working experience in a similar role and busy environment.
- Any professional qualification in Administration/Procurement or any related Post Graduate Course is an added advantage.
Knowledge, Skills & Competences
- Service oriented person
- Good analytical skills and pay attention to details
- Time Management skills
- Demonstrate high level of customer care
- Ability to multitask
- Coordination skills
- Good communication and Interpersonal Skills.
- Good leadership skills
- Strong vendor management and negotiation skills.
- Budgeting and project management experience.
How to Apply:
Interested candidates should email their application letter, Curriculum Vitae, and copies of relevant academic documents, IN ONE PDF FILE mentioning the job title as the subject matter to [email protected]
All applications should be addressed to the Head Human Resource BRAC Uganda Bank Ltd in one PDF.
Deadline: 4th June 2025
Note: Only shortlisted candidates will be contacted.
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