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Job Title:   Research Procurement Coordinator

Organization:  Malaria Consortium

Duty Station:  Kampala, Uganda

About US:

Malaria Consortium is one of the world’s leading non-profit organizations specializing in the comprehensive prevention, control and treatment of malaria and other communicable diseases among vulnerable and underprivileged populations. We increasingly find our work on malaria can be effectively integrated with other similar public health interventions for greater impact and therefore expanded our remit to include child health and neglected tropical disease interventions.

Job Summary:   The Research Procurement Coordinator will support the global research team and Malaria Consortium country offices with planning, sourcing and delivering the right quality products and services to support research activities. This needs to be done on-time,  and with value for money, through remote support and field visits that enable detailed understanding of legal and regulatory requirements in relation to research (e.g. ethics and data processing regulations), research needs, local markets and import processes/exemptions, as well as through information analysis to optimise Malaria Consortiums research procurement globally.

Key Duties and Responsibilities:

Research Procurement Leadership (30%)

• Regularly review, update and maintain compliance of the Malaria Consortium Procurement Policy to ensure it is fit for purpose for the organisational scale and scope. This document will sit across the Malaria Consortium Research Policy and Procedure document and Malaria Consortium broader Procurement Policy.
• Support global and country research staff in developing and using their research procurement strategies per product and service category utilising data from the procurement IT system, the finance system and other reports
• Review Malaria Consortium research procurement data and reports, and provide advice and guidance on how they can improve on procurement resource and supplier management, and product and services lead time, quality and cost
• Support global and country research teams in developing and consolidating research procurement plans and ensuring they are regularly updated and referenced
• Support global and country research teams in setting up appropriate short and long term supplier agreements based on their procurement strategies, and in compliance with Malaria Consortium research procurement processes
• Identify and highlight any inefficiencies in implementation of the Malaria Consortium Research Procurement Policy and associated tools and that there is donor compliance.
• Conduct training on Malaria Consortium’s procurement processes and tools

Procurement (30%)

• Provide advice to Malaria Consortium global and country research teams with running large research procurements, including supporting the design of Requests for Proposal and Contract documents, and assisting contract negotiations while ensuring compliance with Malaria Consortium research processes
• Lead on all international research procurements, including of medical and laboratory supplies, and including sourcing and selecting freight options and working with country operations and the Supply Chain Coordinator to decide on and manage delivery incoterms and import processes, including import duty waivers
• Lead on all UK based research tenders, participating in the UK Procurement Review Committee and ensuring value for money and Procurement Policy compliance
• Setup and monitor global Research Framework Agreements for Malaria Consortium
• Supporting global teams with associated material and data sharing agreements, liaising with the Data Protection Officer and legal counsel as required

Research Procurement Systems (25%)

• Lead on providing support and training on Malaria Consortiums current procurement system including: Microsoft Dynamics NAV, including user support, distance and in-country training, and fix and enhancement support with the system providers

Research Supply Chain Coordination (15%)

• Overview of the Research Supply Chain function and provide guidance to the Supply Chain Coordinator to ensure effective management of Malaria Consortium country offices and warehouses in support of research activities

Qualifications, Skills and Experience:

Essential

• A recognised qualification in Procurement
• Experience in working in a research procurement role in an international organisation
• Experience in supporting supply chain management

Desirable:

• CIPS qualification is desirable
• Experience with using Microsoft Dynamics NAV or another procurement IT system
• Experience of working in a research procurement role in an international NGO
• Experience with the procurement of medical and laboratory supplies and pharmaceuticals
• Knowledge of Good Distribution Practices, including EU regulations and WHO guidance
• Experience working with third party freight companies and import processes
• Experience working with a procurement service provider
• Experience working on data protection issues and with data protection regulations.
• Experience of solving complex issues through analysis, definition of a clear way forward and ensuring buy in
• Strong MS Excel skills
• A commitment to Malaria Consortium’s mission and values

Desirable

• Ability to communicate effectively (written and oral) in English and French or Portuguese
• Strong interpersonal and communication skills

How to Apply:

All candidates should apply online at the link below.

Click Here

Deadline: 19^th October 2023

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