Administrative Assistant – Programs US NGO Jobs – International Rescue Committee

Job Title:   Administrative Assistant – Programs

Organisation: International Rescue Committee

Duty Station: Kampala, Uganda

About Organisation:

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their lives. Founded in 1933 at the request of Albert Einstein, the IRC works with people forced to flee from war, conflict and disaster and the host communities which support them, as well as those who remain within their homes and communities. At work today in over 40 countries and 25 U.S. cities, we improve outcomes in the areas of health, safety, economic wellbeing, education, and power.

Job Summary: The Administrative Assistant (Programs) will act as the point of contact for all staff in the PROTECT SRHR Project, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular purchase and payment request and reports, preparing periodic procurement plans and organizing program records.

Key Duties and Responsibilities:

• Draft and follow up on office purchases and payment requests for PROTECT SRHR sector.
• Manage program/office supplies through receiving and making release orders.
• Support the Managers within the sectors to review PR tracking sheets shared by supply chain on weekly basis.
• Participate in the development of quarterly procurement plan for the sector.
• Act as a liaison between program, supply chain, finance and HR office on program requirements
• Organize a filing system for important and confidential documents.
• Maintain a program calendar and schedule appointments
• Book and/or schedule meeting/training venues for PROTECT SRHR activities as required.
• Liaise with Managers within the sector to schedule in-house and external events.
• Work with the Managers to ensure staff submit their timesheets to HR in time.
• Ensure staff relevant information is shared with HR/Admin on a regular basis.
• Communicate any staff welfare concerns to the HR/Admin officer on a regular basis.
• Proactively share documentation gaps with M&E team and the program team for action and collective intervention
• Participate and represent PROTECT SRHR in coordination meetings as requested.
• Support monthly data entry into the data disaggregation tool/systems for the project.
• Perform any other duties as maybe required by the program.

Qualifications, Skills and Experience:

• University degree in Business Administration, Secretarial Studies, or related area of study.
• At least 3 years relevant work experiences, with administrative tasks.
• Work experience in administrative support of a development program/project is an advantage.
• Demonstrates ability to work in teams, solve problems, prioritize workloads, meet deadlines, and work well under pressure is highly desired.
• Previous experience working with an international NGO in a cross-cultural setting, in administration sector.
• Proficient with computer technology and Microsoft Office applications including Microsoft Word, Excel, Power-point, Outlook.
• Strong oral and written communication skills.
• Strong organizational, interpersonal skills.
• Fluency in English is required.
• Must be able to work with minimum supervision while being a strong team player.

Note: Deadline for submitting Applications is 5th April 2026.

How to Apply:

All suitably qualified candidates are encouraged to apply online at the link below

This vacancy has closed — applications are no longer acceptedApplications closedSee open jobs at International Rescue Committee (IRC) →

Deadline: 5th April 2026

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Level of Education: bachelor degree

Work Hours: 8

Experience in Months: 36