Office Administrative Assistant Jobs – Youth Social Advocacy Team (YSAT)

Job Title: Office Administrative Assistant

Organisation: Youth Social Advocacy Team (YSAT)

Duty Station: Kiryandongo, Uganda

About Organisation:

Youth Social Advocacy Team (YSAT) is a refugee-led non-profit, non-governmental Organization whose core mandate is supporting conflict affected youth by tackling barriers to accessing quality education, sustainable Livelihoods and addressing root causes of violent conflicts for refugees and vulnerable host communities in displaced settings.

Job Summary: YSAT is seeking an Office Administrative Assistant to manage daily administrative, front-desk, logistics, and HR support routines that keep the Kiryandongo office functioning seamlessly.

Key Duties and Responsibilities:

• This role serves as the structural backbone of the office, coordinating logistics, managing office stock, and ensuring a well-organised workplace.
• Manage incoming and outgoing correspondences, telephone inquiries, and office files; greet and assist visitors and institutional partners
• Coordinate staff travel, field vehicle routing, and accommodation booking; assist with local field purchases, sourcing quotes, and maintaining inventory and asset registers
• Support tracking of field staff attendance, leave applications, and timesheets; maintain secure personnel files for the Kiryandongo team
• Handle venue bookings, catering, stationary provisions, and participant registration during teacher trainings and stakeholder workshops
• Provide day-to-day oversight, scheduling, and guidance to the office security guard and cleaner

Qualifications, Skills and Experience:

• Bachelor’s Degree or Diploma in Secretarial Studies, Office Management, Human Resource Management, or Business Administration
• Minimum 2–3 years of administrative experience within a fast-paced NGO field environment
• Highly organised with exceptional interpersonal communication skills and proficiency across the MS Office suite (Word, Excel, PowerPoint)
• Demonstrated problem-solving skills, creativity, and willingness to innovate
• Upholds and demonstrates YSAT’s values and behaviours

How to Apply:

All suitably qualified and Interested applicants should apply online at the link below.

Opens the employer’s application pageApply Now →

Deadline: 18^th August 2026

NB: Only shortlisted candidates will be contacted.

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Level of Education: bachelor degree

Work Hours: 8

Experience in Months: 24