Procurement & Administration Intern Jobs – Kilimo Trust

Job Title: Procurement & Administration Intern

Organisation: Kilimo Trust

Duty Station: Kampala, Uganda

About Organisation:

Kilimo Trust (KT) is an independent organization working on agriculture for development across the East Africa Community (EAC) Region – in Burundi, Kenya, Rwanda, Tanzania, Uganda, and South Sudan. We promote regional solutions to local problems to make agricultural markets work better for the reduction of poverty and elimination of hunger.

Job Summary: Kilimo Trust is seeking to recruit a highly motivated and detail-oriented graduate as a Procurement and Administration Intern to learn and provide support in the Administration and Procurement functions. This Internship offers an excellent opportunity to gain hands-on experience in administration and procurement management within a dynamic, East Africa–based Non-Governmental Organization

Key Duties and Responsibilities:

Procurement Support;

• Analyze and reconcile supplier’s invoices for all ordered and supplied goods and services ensuring they are adequately supported a daily basis.
• Receive Activity participants listing from programs team and ensure they are properly reconciled before preparing and submitting invoices to finance for payment.
• Work closely with Finance and seek out clarifications with suppliers on invoices submitted.
• Scan through the LPO book on a weekly basis and follow through outstanding suppliers’ invoices.
• Record all issued LPOs on a daily basis.
• Receive goods from suppliers and verifying against the LPO in consultation with the users.
• Ensure ordered services and goods are provided satisfactorily as per the specifications and subsequent invoicing for such services/goods received are accurate and come in a timely manner.
• Maintain an up to date and easily accessible filing system for all procurement documents

Administrative Support;

• Support the KT Admin Assistant to ensure clean, safe, secure and well-maintained office.
• Support track and maintain all office lease agreements and ensure they are renewed in timely manner.
• Support monitor the performance of service providers to ensure value for money and compliance.
• Manage office supplies & stationery and monitor re-order levels.
• Support in tagging and updating the KT asset register and tracking asset movements.
• Support annual physical verification of inventory and maintain records for accountability.
• Support in the management of the KT conference rooms and ensure they are well maintained.
• Assist in the allocation of sitting space for new staff, Associates and Interns.

Qualifications, Skills and Experience:

• First Class or Upper Second bachelor’s degree preferably in Procurement, Supply Chain Management or related field obtained not more than two years ago.
• Strong knowledge of procurement & supply chain management with a blend of general Administration.
• Proficiency in MS office suit, especially Word, Excel, PowerPoint and Emails.
• Previous internship or volunteer experience in similar & busy Procurement Department is preferred.
• Full or part CIPS certification is an added advantage.

Technical & Behavioural Competence Requirements

• Fairly strong understanding of procurement function.
• Basic understanding of office management and administration.
• Ability to support both procurement and office administration.
• Good Communication & Interpersonal skills.
• High level of integrity, confidentiality, attention to detail, and professionalism.
• Ability to interact professionally with staff at all levels.

How to Apply:

All suitably qualified and Interested applicants should apply online at the link below.

Opens the employer’s application pageApply Now →

Deadline: 16th October 2026

NB: Only shortlisted candidates will be contacted.

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Level of Education: bachelor degree

Work Hours: 8

Experience in Months: no experience