4 No Experience Assistant Records Officer Jobs – Uganda Health Professions Assessment Board

Job Title: Assistant Records Officer (4 No Experience Jobs)

Organisation: Uganda Health Professions Assessment Board

Duty Station: Kampala, Uganda

About Organisation:

The TVET Act 2025, and the Gazette of Statutory Instrument No. 25 of 2025 established the Uganda Health Professions Assessment Board (UHPAB), which is responsible for the Assessment and Certification of health professionals under Technical and Vocational Education and Training. The ACT was assented to in February 2025, by H.E. the President of the Uganda, Gen. Yoweri Kaguta Museveni. 

Job Summary: To receive, file, store and assist in retrieving and accessing records.

Key Duties and Responsibilities:

• Open, close subject files, personal files and routing files to officers responsible for action.
• Receive and sort in coming documents/correspondences and distribute or file them according to filing systems.
• Classify documents for filing.
• Receive registration forms, Health Training Identification Number (HTIN) forms and research reports.
• Receiving office e-mails, guiding clients on the processes of their requests and providing them with the necessary information for example office account details, questions on the requirements to certify documents etc.
• Receive queries about candidates’ documents.
• Collect closed files from different Departments.
• Sort records according to their subjects.
• Register, reference and classify records.
• Identify the retention period of records and the records due for destruction.
• Data entry, storage and retrieval of the records.

Qualifications, Skills and Experience:

• A Diploma in Records and Archives Management or Library and Information Science or Information Science from a recognized Institution.
• Experience: Not necessary

How to Apply:

Applications are invited from suitably qualified applicants to fill the vacant posts tenable at the Uganda Health Professions Assessment Board. The applications should be filled on the PSC Form 3 and submitted to the Executive Secretary, Uganda Health Professions Assessment Board on Plot 157, Ssebowa Road, Kiwatule, P.O. Box 236, Ntinda not later than 5.00 pm on 20th May, 2026.

Instructions

Applicants are advised to:

• Complete Public Service Form 3 (PSF 3) in triplicate, This vacancy has closed — applications are no longer acceptedApplications closedSee open jobs at Uganda Health Professions Assessment Board →
• Attach one (1) recent coloured passport size photograph on each form and a detailed Curriculum Vitae.
• Indicate title of the post on the application form and reference number against the post.
• Select one or two posts which you qualify.
• Relevant Documents required include the following:
• Certified Academic documents (Master’s Degree Certificate and Transcript, Post Graduate Diploma Certificate and Transcript, Bachelor’s Degree Certificate and Transcript, Diploma Certificate and Transcript, UACE, UCE).
• Certified Registration Certificates and valid Practicing Licenses for health workers who are required by law to register with relevant Professional Councils.
• Evidence of training and practice in specialized areas where applicable.
• Letters of appointment, confirmation and promotion where applicable.
• National and Current Institutional Identity Cards.

Priority should be given to only the relevant academic documents in the job specifications.

All applicants will have the opportunity to present additional relevant qualifications.

It is emphasized that:

Only shortlisted applicants will be contacted.

Shortlisted applicants shall be required to bring at the oral interview their original Academic and Professional Documents, letters of appointment and confirmation.

Candidates who will present forged Certificates shall be handed over to the Police for appropriate action.

Applicants who are on long term training of one year and above should not apply.

Equal opportunity is given to all applicants.

Deadline: 20^th May 2026

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Level of Education: associate degree

Work Hours: 8

Experience in Months: no experience