The Ugandan Jobline

Job Title:  Finance Manager

Organisation: Farm Africa

Duty Station:  Kampala, Uganda

Reporting to Postholder: Senior Operations and Administration Officer

DURATION & HOURS: Two year fixed-term contract, full-time

About US:

Farm Africa, founded in 1985, is an international non-governmental organization working in Uganda, Ethiopia, Kenya and Tanzania. We drive agricultural and environmental change to improve lives. Our strategy has three pillars: agricultural expertise, management and preservation of ecosystems, and the power of business to drive prosperity. We believe Africa has the power to feed itself and are helping make this happen by establishing and spreading the best farming and forestry techniques so that poor farmers and herders have more food to feed their families and to sell. We help smallholders manage their natural resources sustainably so that they can withstand climate change challenges and shocks and ensure their families have enough food in the future as well as now. Farm Africa works in partnership with communities, government, local and international organizations, and the private sector to innovate, learn and share best practices for maximum impact of our projects.

Job Summary:   The Finance Manager (FM) has overall responsibility for finance, compliance, human resources and logistics in Uganda. Based in our Kampala office, the FM line manages the Senior Operations and Administration Officer (SOAO) and will also provide technical support and leadership on specific project-based finance. The FM will ensure a high standard of financial management for Farm Africa Uganda and its projects.

Key Duties and Responsibilities:

The key responsibilities of the Finance Manager will be:

Financial Management & Reporting including:

• Ensuring that all income and expenditure for Farm Africa Uganda is promptly and accurately recorded on the SUN system and monthly books of accounts for the Uganda country programme are closed, with all reconciliations accurately performed in accordance with internal reporting timetables Reporting Standard, International Accounting Standard, GAAP, organisational policy and donor regulations
• Ensuring all donor reporting obligations are met on time in full without any exception
• Providing high-quality, accurate and timely reports and other financial information as requested to the UK-based finance team
• Responsibility for project fund balance and cash flow management for Farm Africa Uganda, including preparation of regular cash flow projections, reviewing cash requests from donors and UK office
• Undertaking all regular banking duties, including making online payments. Ensuring that invoices and other requests for payment are thoroughly reviewed, coded, approved and paid in line with organisational procedures and donor requirements.
• Preparing statutory financial statements and managing the annual external audit for Farm Africa Uganda, as well as providing information and support as part of the Farm Africa organisational audit
• To oversee and ensure delivery of project-level audits in line with internal and donor requirement

Budgeting and budget management including:

• Producing the annual project and entity budget and forecast for Farm Africa Uganda and monitoring expenditure against it. All budgets and forecasts are fully coded for upload to SUN and submitted to the UK Finance Team in line with the budget timetable.
• Updating and running the monthly Budget Monitoring Reports (BMRs) for all projects and country office, and ensuring BMRs are shared with project teams on a timely basis, the reasons for variances are understood and documented, and all queries from project teams are promptly acted upon.
• Supporting the Programme Funding team in developing accurate and detailed budgets for funding proposals

Ensuring organisational and team compliance with policies and procedures, including:

• Ensuring that all Farm Africa Uganda staff are aware of and operating in line with Farm Africa Uganda’s financial and administrative policies and processes
• Ensure that recommendations arising from internal and external audits are acted upon and issues are addressed
• Ensure all procurement (both at the country office and field offices) is carried out in adherence to Farm Africa Uganda’s procurement policies and is aligned with relevant donor requirements
• To ensure compliance with statutory, URSB, FIA and NGO Board operational and reporting requirements
• Ensuring partners, service providers, suppliers and other third parties are issued with accurate, appropriate and legally sound contracts in a timely manner, and each contract is analysed and assessed to ensure that Farm Africa is not exposed to financial and legal risks

Grant and partner management including:

• Working with the Programme Support team, conduct due diligence for new partners in line with Farm Africa standard processes
• Ensuring implementing partners are held accountable to contractual obligations when submitting reports and accountabilities – both in terms of timings and documents submitted
• Ensuring that all relevant staff (Farm Africa and partners) fully understand and are compliant with donor reporting/spending requirements
• Timely preparation of periodical donor financial reports as per the donor calendars, including management of uploads of data to external donor-managed grants management systems where required

HR, Payroll and Insurance including:

• Prepare and process monthly payroll for all staff in Uganda – ensuring statutory deductions are made and returns filed
• Ensuring appropriate insurance policies are in place for all Farm Africa staff and assets

These essential functions are not to be interpreted as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required. All work responsibilities are subject to having performance goals and/or targets established.

Qualifications, Skills and Experience:

• The applicant must hold a Postgraduate qualification in Accounting or Finance or other relevant field
• Five years’ experience as a senior financial manager in a well-known and reputable INGO.
• Excellent working knowledge of the SUN accounting system
• Excellent knowledge of Uganda Tax Laws including Uganda Employment Act 2006 and their application in an INGO context
• Experience of producing complex budgets and monitoring expenditure against them
• Experience of producing entity financial statements and managing external audits
• Procurement management using a variety of different tender processes
• Experience of managing donor audit and financial reporting within an international Development project context
• Experience of managing payroll and statutory deductions
• Highly financially literate with excellent attention to detail and Excel skills
• Excellent communication skills
• Excellent organisational and time management skills – with the ability to multi-task and simultaneously meet multiple deadlines
• Ability to identify risks and operational weaknesses and mitigating actions to be taken
• Willingness and ability to travel to field offices across Uganda as and when required

Desired:

• CPA or equivalent international accounting qualification
• Excellent working knowledge of the SUN 6 accounting system
• Experience of developing budgeting tools and templates for complex development projects and building the capacity of finance and non-finance staff to utilise them
• Experience of systems and procedures review and improvement

How to Apply:

To apply, please send a CV, salary history, and a two-page supporting statement detailing how you meet the person specification and your availability/notice period to ugandarecruitment@farmafrica.org including ‘Finance Manager’ in the subject line.

Please DO NOT send additional documents such as certificates and references with your application. Successful candidates ONLY will be required to provide these documents during the referencing process.

Due to the urgent requirement to fill this position, applications will be assessed and suitable candidates invited for interview on a rolling basis. This may mean that the position is filled before the closing date so qualified candidates are urged to submit their applications promptly.

Deadline: 13^th October 2023 by 5:00pm

For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Related Jobs