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Job Title: Transport Assistant

Organisation: United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo (MONUSCO)

Duty Station:  Entebbe, Uganda

Reports to:  Chief Transport Officer

Job Opening Number: 22-Transportation-MONUSCO-176342-J-Entebbe (M)

Grade: FS5

About US:

Following the signing of the Lusaka Ceasefire Agreement in July 1999 between the Democratic Republic of the Congo (DRC) and five regional States (Angola, Namibia, Rwanda, Uganda and Zimbabwe) in July 1999, the Security Council established the United Nations Organization Mission in the Democratic Republic of the Congo (MONUC) by its resolution 1279 of 30 November 1999, initially to plan for the observation of the ceasefire and disengagement of forces and maintain liaison with all parties to the Ceasefire Agreement. Later in a series of resolutions, the Council expanded the mandate of MONUC to the supervision of the implementation of the Ceasefire Agreement and assigned multiple related additional tasks.

Key Duties and Responsibilities:

Fleet Management duties:

• Monitors distribution of non-expendable transport assets.
• Ensures that bi-annual physical inventory of non-expendable transport assets is conducted in accordance with the established procedures and deadlines.
• Ensures that records are maintained for non-expendable transport assets, including records in fleet management databases.
• Prepares Business Intelligence Reports.
• Coordinates the Mission Vehicle Establishment Committee (VEC) meetings.
• Implements the Vehicle Replacement Policy.
• Ensures that vehicle write-off cases are processed in accordance with the established procedures and deadlines.
• Provides technical expertise on Contingent Own Equipment (COE) and safety inspections.
• Provides inputs for statistical report on transport fleet utilization and composition.
• Participates in the technical evaluations of bids received from vendors through the Procurement Section.
• Ensures the constant availability of vehicles for temporary assignment in support of one-off and emergency tasks as directed by a Chief of Unit/Section, Transport.
• Ensures that transportation equipment is returned in good working order on check-out by the outgoing personnel.
• Ensures that Electronic Vehicle Monitoring System (EVMS) statistics of the mission vehicle fleet are processed in accordance with the established procedures and guidelines.

Transport Operations duties:

• Ensures the routine transportation requirements are identified within the area of responsibility.
• Analyzes transportation requests and supervises route planning and reconnaissance.
• Establishes service timetables and driver rosters.
• Prepares and disseminates information regarding transport services and transport facilities available to customers.
• Ensures maximum utilization and effective use of vehicle and driver resources.
• Ensures that all mission personnel are aware of the services available to them and communicates any changes that occur.
• Ensures the provision of regular shuttle bus services along established routes.
• Ensures the provision of ad-hoc transportation services to meet all requirements including staff and equipment movement for operational duty purposes.
• Provides transportation briefings to incoming personnel at the check-in.
• Ensures that the mechanical conditions of all vehicles and daily maintenance of the shuttle buses are performed.
• Monitors the periodic maintenance and repair of the vehicles to ensure the reliability of the transportation service.
• Ensures that files and documentation related to assigned duties are maintained, and prepares reports for supervisors.
• Monitors monthly mileage and fuel consumption reports for UN-owned vehicles and confirms the return of the individually assigned vehicles upon departure of staff from the service.
• Ensures that databases to monitor the Mission personnel in possession of UN driving permits are maintained.
• Ensures that driving test assessments are conducted for UN personnel.

Transport Driver Testing / Damage Discrepancy Reporting/Other duties:

• Maintains databases to monitor the mission personnel in possession of the UN driving permits.
• Conducts driving test assessments for the field mission staff members.
• Monitors contractual performance of vendors and verifies financial invoices.
• Participates in the development of the Transport Unit’s/Section’s annual budget proposals.
• Participates in the development of the Transport Unit’s/Section’s Standard Operating Procedures.
• Participates in the training activities to enhance the capacity of international and national staff members.
• Performs other related duties as required.

Qualifications, Skills and Experience:

• The ideal applicant must have a High school diploma or equivalent is required.
• Valid driver’s license is required.
• Technical or vocational certificate in mechanical engineering, transportation, logistics or related field is desirable.
• Relevant training in Toyota 4×4 or Ford 4×4 is desirable.
• At least eight years of progressively responsible experience in motor vehicle transport operations or related area is required.
• Working knowledge of ERP system supporting asset management activities within the unit is required.
• Experience in international operations in a post conflict environment is desirable.
• English and French are the working languages of the United Nations Secretariat. For this job opening, fluency in oral and written English is required. Knowledge of French is desirable.

Competencies

• Professionalism: Knowledge of practices and procedures for large volume transportation operations in the field. Knowledge of UN financial rules and regulations. Demonstrated use of initiative and ability to make appropriate linkages in work requirements, assess impact on transport operations and anticipate next steps;Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations ; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

How to Apply:

All candidates should apply online at the link below.

Click Here

Deadline: 21^st March 2022

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