Administrative Assistant (3 Positions) – Office of the Prime Minister

Job Title: Administrative Assistant (3 Positions)

Organisation: Office of the Prime Minister

Duty Station: Kampala, Uganda

About Organisation:

The Office of the Prime Minister (OPM) of Uganda is the central government ministry responsible for coordinating, monitoring, and implementing government policies, programs, and projects across all Ministries, Departments, and Agencies (MDAs).

Job Summary: To provide administrative and clerical support to ensure smooth project operations, adequate documentation, and timely coordination of activities across stakeholders.

Key Duties and Responsibilities:

• The incumbent will be responsible to the Deputy Project Coordinator for performing the following duties;
• Maintaining all files and information of the Project Implementation Unit
• Handling all typing and printing of all documents
• Carrying out day to day office management routine duties
• Handling all communications between the offices and other relevant authorities
• Ensuring that all office equipment and assets are well maintained
• Attending to visitors and direct them to the relevant authorities
• Accurately recording items in the mail in and mail out data and track the correspondences sent in and out of the project
• Promptly registering and classifying route incoming mails
• Ensuring telephone and email lines are in operational order and reporting any problems to the service providers; and
• Making office or external appointments for senior project staff as requested
• Ensure proper fleet management and allocation of vehicles for various activities
• Ensure proper supervision, scheduling of duties, training and management of all drivers and office support staff.
• Ensure proper management of office imprest and proper accountability of resources
• Proper management of the office asset register
• Contribute to the office internal control systems and promote the frugal use of office equipment and resources
• Participate and manage the internal and external audit activities and provide appropriate responses and reports accordingly.
• Ensure proper management of stores, security and safety of all items for the project
• Provide regular reports to management team of the project
• Liaise with office of finance and administration in the mainstream OPM
• Maintain good communication with the field offices of the project as well as the district offices

Qualifications, Skills and Experience:

• An Honours Bachelors Degree in Business Administration, Secretarial Studies, Social Sciences, or related field

Working Experience:

• A minimum of 5 years of profesional experience in administrative/ secretarial support, of which at least 3 should have been with government or externally funded projects or any other development partner, multilateral organisation, or international organisation Three (3) years of working experience in administrative support, preferably in a project environment

Key Skills and Competencies;

• Proficiency in MS Office.
• Strong organizational and multitasking skills.
• Good written and verbal communication skills.
• Attention to detail and accuracy
• Professionalism and discretion.
• Ability to work independently and as part of a Team.
• Time management and prioritization.
• Exhibit high standards of integrity and ethical code of conduct.

How to Apply:

All candidates should send their written applications with copies of identification documents, academic credentials, testimonials and detailed Curriculum Vitae (CV), indicating contact details of (03) referees addressed to the Permanent Secretary, Office of the Prime Minister, Plot 9-11, Apollo Kaggwa Road, P.O. Box 341, Kampala, UGANDA OR hand delivered to the Ministry Security Registry Security Registry (Floor 6), Office of the Prime Minister Building.

Deadline: 18th September 2026

NB: Only shortlisted candidates will be contacted.

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Level of Education: bachelor degree

Work Hours: 8

Experience in Months: 60