Project Finance Officer NGO Jobs – Women Human Rights Defenders Network Uganda

Job Title: Project Finance Officer

Organisation: Women Human Rights Defenders Network Uganda

Duty Station: Kampala, Uganda

About Organisation:

Women Human Rights Defenders Network Uganda (WHRDN-U), is a registered not for profit national network with a membership of more than 97 women organizations and individuals. The WHRDN-U, was founded in 2017 by women defenders to promote a feminist holistic approach integrating a gender perspective, focusing on building supportive networks and coordination among WHRDs from diverse social movements and causes in Uganda. Thereby building the capacity for protection of WHRDs, offering protection and emergency response for WHRDs at risk, and Advocacy for protection of WHRDs.

Job Summary: Job Summary
WHRDNU is desirous to recruit an experienced and talented individual for the position of Finance Officer. This is a senior position that requires someone with experience in NGO finance, with a focus on detail, timely delivery of results, supervisory role, procurement, able to multi-task, and able to manage the pressure that comes with a dynamic portfolio.

Key Duties and Responsibilities:

• Accounts: Provide support to the Finance and Administration Department as follows:
• Post day-to-day financial transactions and JVs in the quick-books-on-line accounting system;
• Verify payments to suppliers and submit them to the supervisor for approval;
• Prepare payroll for the organization and ensure that staff advances are considered.
• Prepare and file returns for all statutory (PAYE and NSSF, etc.) and ensure compliance with deadlines;
• Post general ledger transactions and reconcile cash receipt book, post internal revenue, donations, and proceeds from fixed assets disposals; Perform monthly bank reconciliations of the organization.
• Carry out proper and systematic filling of all payment vouchers relating to payroll transactions and other sensitive records, specifically PAYE and NSSF, with their supporting documents.
• Ensure confidentiality is maintained;
• Support the budget process formulation while developing project proposals for donors.
• Follow-up accountabilities on all funds disbursed to staff to ensure timely liquidation of cash advances and submit a monthly report on defaulting transactions to the supervisor;
• Support internal and external audits.
• Prepare monthly, quarterly, and annual financial reports and any other financial reports that may be required by management and donors;
• Reconcile programme advances and raise necessary journal vouchers;
• Check petty cash payment vouchers and post them to the QuickBooks online-accounting system;
• Prepare payment vouchers and write transfers for necessary approval and authorization;
• Carry out proper and systematic donor-based filling of all payment vouchers with their supporting documents; and
• Human Resource Management: Provide support to the Finance and Administration Department as follows:
• In consultation with the Executive Director, maintain and coordinate an accurate and updated personnel information system;
• Assist in briefing personnel and vendors on general administrative matters, provide advice, and arrange administrative support as may be required;
• Provide general secretarial and administrative assistance when requested.
• Procurement: Provide support to the Finance and Administration Department as follows:
• Raise and receive purchase requisition forms for finance or from the programme department, respectively, and process them;
• Obtain quotations from the approved list of suppliers for any goods or services, evaluate and forward them to the supervisor/Procurement Committee for evaluation and recommendations;
• Stores management: Provide support to the Finance and Administration Department as follows:
• Oversee that inventory cards are maintained and regularly updated with inventory inwards and outwards.
• Determine the appropriate quantity of inventory that should be held at any one time to avoid stockouts
• Property management: Provide support to the Finance and Administration Department as follows:
• Maintain a complete register of all assets of the organization;
• Ensure that all organizational property is engraved.
• Ensure that all organization property is insured and arrange for the physical security of the property;

Qualifications, Skills and Experience:

• Bachelor’s University Degree in Finance/Accounting and at least 5 years’ experience in a comparable position, preferably in an NGO in the field of development cooperation.
• Completed Level of ACCA, CPA, ACIS, CPE, or equivalent.

Experience Essential

• Five (5) years’ work experience in a similar position.
• Office management experience, including responsibility for staffing, admin/finance issues, and relationships with donors.

Desirable

• Five years of experience in financial management from a reputable organization.

Personal Qualities Essential

• Articulate and confident communicator
• Problem-solving attitude
• Respectful approach to human interactions
• Sense of humour

Desirable

Teamwork

• Meeting deadlines
• Time keeping

Accuracy

How to Apply:

Interested candidates should submit their CV and a cover letter detailing their qualifications and experience.

Location

The position will be held in Kampala, Uganda, with some travel within the country. Applicants should send a one-page letter of motivation explaining how they meet the qualifications and outlining why they want to work for WHRDN-U. CV, and contacts of three referees ( Two of these must have supervised you directly, either currently or recently in executing the above duties ), to Apply by Email (No phone calls, please) to Women Human Rights Defenders Network Uganda (WHRDN-U) not later than 15 May 2026 at midnight, addressed to the Executive Director.

Deadline: 15th May 2026

NB: Only shortlisted candidates will be contacted.

For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Level of Education: bachelor degree

Work Hours: 8

Experience in Months: 60