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Job Title:  Project Finance Officer  

Organisation: CEDO-Uganda

Duty Station: Kampala, Uganda

About Organisation:

Established in 1992, CEDO-Uganda is an indigenous child focused advocacy organization; promoting the rights of children to a healthy, secure and value adding child-hood. CEDO Uganda’s vocation is to support vulnerable populations affected by poverty, poor health and social insecurity in East Africa, and to accompany them in building a better future. Our interventions seek to cover multiple aspects of development and human rights crises through a multidisciplinary approach which is  adapted to each context. CEDO realizes its mission through a set of programs: (1)  Education, (2) Social Security, (3) Livelihoods Security and, (4) Health. CEDO employs the rights based approach, integrating climate justice and gender in  programming.

Job Summary:  The Project Finance Officer shall be responsible for initiating the payment process.  His/her duty shall be to receive supporting documents for payments including Memos, Activity Concept Notes, Supplier Invoices, Supplier Statements for  Replenishment, and similar items. The job holder will also write payment requisitions  and payment vouchers; Initiate online payments and also post the approved payments  into the Quickbooks; ensuring compliance with organization and donor requirements.

Key Duties and Responsibilities:

• Receiving approved Memos, Concept notes and invoices from project staffs, and review all the payment requests for eligibility and allocability before processing.
• Update variance analysis schedule to avoid overspending and underspending of charged budget lines. In case of intentions to overspend, authorization MUST be  sought prior to payment processing, with genuine reasons.
• Write payment vouchers and Requisitions, attaching supporting documents on payment requisitions. These should be submitted to Finance Manager for review  and on time.
• Uploading all reviewed project payments immediately into the online payment system, and/ or writing a Cheque. All payment advances MUST be booked into  the QuickBooks immediately.
• Ensure project payroll management, including staff scheme contributions and payment of statutory deductions, is carried out with proficiency, approved and  processed in a timely manner.
• Filling of project accountabilities for easy retrieval and maintaining the records in well-marked book shelves in the accounts department.
• Maintaining the project asset register, with regular verified hard copies printed and filed for reference.
• Supporting the Finance Manager during preparation of –and the Audit processes; including in responding to audit quarries and other financial reports reviews raised  by donors or donor representatives or the Board of Directors.
• Providing pro-active advice to management to ensure optimal adherence to procurement and finance management procedures and policies.
• Carrying out any other lawful duty allocated by a supervisor.

Qualifications, Skills and Experience:  

• Bachelor’s degree in Business, Finance and Accounting, or related field.
• A minimum of 3 years’ experience in a similar role is an added advantage.
• Highly developed interpersonal and communication skills
• High level of integrity
• Wide usage of custom excel packages and Quickbooks accounting packages is a requirement
• Demonstrates CEDO’s core values of accountability, collaboration, integrity, ambition, and creativity.

How to Apply:

The Successful applicant will be required to start on 15th January, 2025. Therefore, all suitably qualified candidates should send their applications including a cover letter, curriculum vitae, and copies of academic documents to:

Director of Operations

CEDO Uganda

18Km Bombo Road, Kigoogwa –Kiryamuli.

P.O. Box 16829, Kampala Uganda

Email: hr.cedouganda@gmail.com clearly indicating the position applied for in the  subject line of the e-mail. Please provide a reliable 24-hour phone contact.

Deadline: Friday 10th January 2025, by 5:00pm

NB: Only short-listed candidates will be contacted for  interviews.  CEDO is an equal opportunity employer. Female Candidates are encouraged to apply.

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