Clerk (Fresher UN Admin Jobs) – United Nations High Commissioner for Refugees (UNHCR)

Job Title:  Clerk (Fresher UN Admin Jobs)

Organisation: United Nations High Commissioner for Refugees (UNHCR)

Duty Station: Kampala, Uganda

About Organisation:

The Office of the United Nations High Commissioner for Refugees was established on December 14, 1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute of the Office of the United Nations High Commissioner for Refugees is to lead and co-ordinate action for international protection to refugees; seek permanent solutions for the problems of refugees and safeguard refugee rights and well-being. UNHCR has an additional mandate concerning issues of statelessness, as it is given a designated role under Article 11 of the 1961 Convention on the Reduction of Statelessness.

Job Summary: The Clerk provides clerical and administrative assistance to the immediate supervisor and/or the Office as a whole. The incumbent is normally supervised by an Officer or Associate. S/he receives regular guidance and instructions from the supervisor on procedural aspects of the work. As per specific instructions, the incumbent may require liaising with other internal or external entities, to ensure effective delivery of services and achievement of objectives.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Key Duties and Responsibilities:

• Provide general clerical support to the work unit and, if required, visiting staff members.
• Maintain the records in the work unit, create files for correspondence, reports, including confidential files.
• Manage conference room booking and ensure that the facilities are well arranged and prepared with adequate supply to cover number of intended guests.
• Maintain a proper record and inventory of stationary items in the work unit and ensure a well-stocked office.
• Sort and prioritize incoming correspondence, reports, etc. and direct to other responsible staff members where necessary.
• Arrange and forward records for archiving and maintain records of files sent for archiving.
• Maintain calendar of appointments and schedules of meetings and travel for the supervisor, perform such clerical tasks as the completion of travel authorization requests, stationery request forms, etc.
• May be required to prepare drivers¿ work schedule and maintain shift system.
• May be required to organize and maintain mail delivery (Pouch) and tracking system between offices.
• Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
• Perform other related duties as required.

Qualifications, Skills and Experience:

• G31 year relevant experience with High School Diploma; or Bachelor or equivalent or higher
• Field(s) of Education
• Not applicable
• Certificates and/or Licenses
• Not specified
• Relevant Job Experience
• Essential
• Not specified
• Desirable
• Not specified
• Functional Skills
• IT-Computer Literacy
• (Functional Skills marked with an asterisk* are essential)
• Language Requirements
• For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
• For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
• For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

How to Apply:

All suitably qualified and interested candidates who wish to join the United Nations High Commissioner for Refugees (UNHCR) should apply online at the link below

Opens the employer’s application pageApply Now →

Deadline: 19th February 2026

For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Level of Education: associate degree

Work Hours: 8

Experience in Months: 12

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