3 Admin Jobs – Office Supervisors – Ministry of Public Service

Job Title:  Office Supervisor (3 Jobs)

Organisation: Ministry of Public Service

Duty Station:  Kampala, Uganda

About US:

Ministry of Public Service (MoPS) is mandated to lead the continuous development of the Public Service of Uganda through the design and implementation of effective Policies, Systems, and Structures that provide for an effective and harmonised Public Service. We also ensure that the Public Service is supported by a motivated cadre that will deliver timely, cost effective public services which are affordable by the Government of Uganda and responsive to the needs of the citizens at all levels.

Key Duties and Responsibilities: The incumbent will be responsible to the Senior Office Supervisor for performing the following duties:-

• Maintaining office premises, furniture and equipment in good condition;
• Ensuring proper distribution and use of office equipment, furniture and stationery;
• Conducting board of survey in conjunction with Ministry of Finance, Planning and Economic Development;
• Preparing plans, budgets and managing resources;
• Ensuring general office management of the Ministry/Department;
• Maintaining an inventory of the Ministry/Department’s assets/properties;
• Liaising with the user departments to identify and determine their requirements;
• Ensuring security of office premises, equipment and vehicles;
• Ensuring proper office layout;
• Any other duties as may be assigned from time to time.

Qualifications, Skills and Experience:

• Applicants should be Ugandans holding a Bachelor’s Degree in Social Sciences; or Humanities obtained from a recognized University/Institution.
• Applicants should have a minimum of three (3) years relevant working experience which should have been served at the level of Assistant Office Supervisor or should be serving Officers duly confirmed who have attained higher qualifications in a Management field in Government.

Core Competencies:

• Public Sector Management, Results Orientation, Ethics and Integrity, Interpersonal, Communication and Computer Skills, Ability to Adapt to Multi Cultural Settings, Innovation, Concern for Quality, Standards and Technical Competence, Ability to Coach Subordinates and Report Writing Skills.
• Strategic Thinking, Negotiation Skills, Team Building, Conflict Management, Policy Development, Change Management, Research and Project Management Skills.

How to Apply:

Applications are invited from suitably qualified serving Public Officers in Ministries/Departments/Agencies and Local Governments dully appointed and confirmed by the Appointing National and Local Service Commissions to fill vacant posts.

Mandatory Instructions to Applicants: –

• Apply ON-LINE, This vacancy has closed — applications are no longer acceptedApplications closedSee open jobs at Ministry of Public Service (MoPS) →
• Scan and submit relevant documents (‘O’ and A’ Level Result Slips and Certificates, Bachelor’s Degree and Post Graduate Transcripts and Certificates, Professional Documents, copies of letters of appointment, confirmation and promotion) on-line.
• Each attachment must not exceed a limit of 1MB and only portable documents format (PDF) is allowed.
• Print an Extract of PS Form 3 (2008) and obtain recommendation from the Responsible Officers.  Scan the recommendation together with the rest of the documents and submit online.

Application Process

• Visit the website https://vacancies.psc.go.ug/ors
• Click on ‘register as a new user’ to create your account and complete your profile starting with the Bio data moving downwards
• If you already have an account, simply click on your right and update your profile
• Click a Job from the list of advertised jobs in the menu.
• View the Job Details and Click ‘Apply now’
• Review your application and SUBMIT.
• NB. Applicants are allowed to apply for only one post.

Please Note: –

• Only applications on-line will be considered.
• Only shortlisted candidates will be contacted.
• Shortlisted candidates shall be required to bring along with them, their original certificates of ‘O’ and ‘A’ Level, Transcripts and Certificates, letters of employment, National Identity Cards during the Oral Interviews.
• Short listed Applicants should ensure that their Staff Performance Appraisals for the last three (3) Financial Years 2019/2020, 2020/2021, 2021/2022 are submitted to the Commission before the date of Oral Interviews.
• In case of any inquiry, contact Tel. No. 0414254271 or 0414342279 or e-mail vacancies@psc.go.ug

Deadline: 10th May, 2024

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