Job Title: Admin Assistant (Fresher Jobs)
Organisation: Medical Access Uganda Limited (MAUL)
Duty Station: Kampala, Uganda
About US:
For 25 years, Medical Access has transformed healthcare supply chains in 35+ low-and middle-income countries. Our journey started in 1998 during the peak of the HIV/AIDS epidemic in Africa. The UNAIDS Drug Access Initiative (DAI), the world’s first antiretroviral (ARV) access program in low- and middle-income countries, gave rise to Medical Access and enabled us to initiate the introduction of ARVs in Uganda at a critical time.
Since those early days, Medical Access has evolved to provide comprehensive supply chain solutions to leading local and international agencies for a wide range of medical products. Today, we combine our rich experience and robust digital infrastructure to transform supply chains into agile, efficient and reliable systems tailored to the needs of the communities and stakeholders it serves.
Key Duties and Responsibilities:
- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to visitors
- Act as the point of contact for internal and external clients
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Qualifications, Skills and Experience:
- The applicant should have a High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
- Proven experience as an administrative assistant, virtual assistant or office admin assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
How to Apply:
All candidates should send their applications online at the link below.
Deadline: 27th October 2023 by 5:00pm.
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