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Job
Title:             Project Administrative Officer

Organization:  Lake Victoria Fisheries Organization (LVFO)

Duty Station:   Jinja, Uganda

Benefits: EUR
19,836.48 (Annual Salary), EUR 4,173.96 (Housing Allowance) and EUR 2,165.16
(Transport Allowance)

Project Name: Contribution of Sustainable Fisheries to the
Blue Economy of the Eastern Africa, Southern Africa and the Indian Ocean Region
– E€OFISH programme

Reports to: Programme
Coordinator

Job Ref: LVFO/
E€OFISH /HR/2020/01

About US:

The Lake Victoria
Fisheries Organization (LVFO) is a specialized institution of the East African
Community (EAC) whose mandate is to coordinate the management and development
of fisheries and aquaculture resources in the EAC region.

About EU Project:

Lake Victoria
Fisheries Organization (LVFO) has received a grant from the European Union (EU)
to implement the -Contribution of Sustainable Fisheries to the Blue Economy of
the Eastern Africa, Southern Africa and the Indian Ocean Region – E€OFISH
programme. The overall objective is to enhance equitable economic growth by
promoting sustainable fisheries in the East African-South African-Indian Ocean
(EA- SA-IO) region. The specific objective is to support sustainable management
and development of fisheries, while addressing climate change resilience and
enhancing marine biodiversity. The programme purpose is to support the
implementation of fisheries management interventions on Lake Victoria. It is
against this background that LVFO Secretariat is recruiting a Project Administrative
Officer to support implementation of the programme.

Key Duties and Responsibilities:  

Providing
administrative services for the E€OFISH Programme.

·       
Ensuring
that Project administrative regulations and standard procedures are complied
with.

·       
Providing
support and guidance to project partners for efficient implementation of the E€OFISH Programme.

·       
Providing
logistical support (workshops, trainings etc.)

Coordination

·       
Ensures
that information on project administration is exchanged between project staff,
partners and other institutions, as necessary.

·       
Accompanies
the Head of component or other team members to meetings where necessary.

·       
If
needed visits establishments of project partners to provide project guidance on
administrative management matters.

·       
Coordinates
Consultant activities together with the Technical advisors / Development
advisors.

Administration

·       
Responsible
for organising administrative and logistical aspects of project activities
(meetings, workshops, travel arrangements, etc.).

·       
Ensures
that project computers, software and printers, and communication equipment
function properly.

·       
Is
responsible for filing documents in reference files and in Data management
System in line with E€OFISH’s filing rules.

·       
Monitors
the availability of accessories and stocks for project activities and carries
out general office management

·       
Ensures
all hard copy and electronic filing is up to date at all times.

·       
Manages
confidential files and maintains and archives records of project contract
management and documents of completed transactions.

·       
Monitors
project staff leave days and updates the leave schedule

·       
Monitors
travel schedules

Procurement

·       
Is
responsible for initiating project procurement requirements based on the
approved budget

·       
Prepares
and submits technical and/or any other forms of specifications to the
Procurement Unit for the provision of conferencing services, ticketing services
and project purchases

·       
Liaises
with the Procurement Unit to establish appropriate bid evaluation criteria and
participate in the evaluation of bids as a representative of the User
Department

·       
Responsible
for Contract management once a contract is placed; Undertakes conformity
assessment of supplied goods, services and works with the contract and reports
any deviation from terms of contract to the procurement unit

Reporting

·       
Prepare
timely periodical reports of the project

·       
Facilitate
preparation of a funds requisition to the donor

Other duties/additional
tasks

·       
Performs
any other duty as assigned by the immediate supervisors.

Qualifications, Skills and Experience:

·       
The ideal
candidate for the Lake Victoria Fisheries Organization (LVFO) Project
Administrative Officer job placement must hold a University degree (or academic
equivalent) with specialization in Administration or a related field

·       
A minimum
of three (3) years’ professional experience in a comparable position

·       
Practical
knowledge of basic public procurement procedures is an added advantage

·       
Specific
experience in managing programmes/projects with European Union funding within
an international or regional organization, national government, or other public
or private organization.

·       
Very
good working knowledge of ITC technologies (phone, fax, email, internet) and
computer applications (MS Office)

·       
Very
good written and oral knowledge of English.

·       
Politeness
and helpfulness in dealing with visitors

·       
Understanding
of administration procedures

·       
Languages:
Fluent reading, writing and
speaking abilities in English.

NB: All
candidates applying must have qualifications that are recognised by the
relevant national accreditation body in their respective countries. This
condition is applicable for locally and internationally attained
qualifications.

Benefits:

·       
An
Indicative basic salary of EUR 19,836.48 (G5 salary scale equivalent) per annum,
plus other related entitlements e.g. a Housing allowance of EUR 4,173.96 (per
annum), and a Transport allowance of EUR 2,165.16 (per annum).

·       
In
addition, this post offers attractive fringe benefits including an installation
allowance of EUR 521.74 paid once, plus gratuity paid monthly, a personal
medical Insurance, and personal accident insurance cover.

How to Apply:

All qualified candidates
from EAC/LVFO Partner States (The Republics of Burundi, Kenya, Uganda and the
United Republic of Tanzania) should send their applications, detailed
curriculum vitae, photocopies of academic certificates, names and contact
details of three referees, and a copy of National Identity Card, or Passport.

·       
Please
quote the respective reference number on both the application letter and
envelope.

·       
For
electronic submission, please quote the respective reference number on the
subject of the email and send to the address given below.

Please note:

·       
You may
submit your application either electronically or in hard copy but not both.

·       
Applications
which do not: indicate nationality and age; the reference number; or have an
application letter attached; have certified copies of their academic degrees
and other professional Certificates; or fail to provide three referees will be
disqualified.

·       
Only
qualified candidates will be contacted. All invitations for interviews will be
done in writing.

·       
LVFO
Staff Rules and Regulations precludes consideration of applicants above
fifty-five (55) years of age

·       
Please
note that LVFO does not require candidates to pay money for the recruitment
process.

The Executive
Secretary

Lake Victoria
Fisheries Organization (LVFO)

Busoga Square Plot
No. 7B/E Bell Avenue

P. O. Box 1625,
Jinja – Uganda

Email to:
lvfo-sec@lvfo.org

Deadline: Friday, 31st January 2020 at 17:00hrs local
time.

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