Supply Chain Manager NGO Careers – Danish Refugee Council (DRC)

Organisation: Danish
Refugee Council (DRC)
Duty Station: Kampala,
Uganda
Reports to: Head
of Support Services
About US:
The Danish Refugee
Council (DRC) is a private, independent, humanitarian organization working on
all aspects of the refugee cause in more than 36 countries throughout the
world. The aim of DRC is to protect refugees and internally displaced persons
(IDPs) against persecution and to promote durable solutions to the problems of
forced migration, on the basis of humanitarian principles and human rights. DRC
works in accordance with the UN Conventions on Refugees and the Code of Conduct
for the ICRC and NGOs in Disaster Relief.
Job Summary:   The
Supply Chain Manager is responsible for the overall country logistics and
procurement operation in coordination with procurement and logistics staff in
the field offices; providing support to DRC/DDG field operations and field
based staff in training, guidance and standard operating procedures as set by
the DRC. The incumbent must possess broad knowledge in the procurement and
logistics processes, people’s management, finance, vehicles, inventories and
monitoring of assets and activities. He/She plays a key role in implementation
of the Supply Chain Module of DRC Dynamics through tailor-made training,
mentoring, coaching, monitoring, and controlling correct usage of the module.
He/She supervises
the logistics and procurement unit in Country Office and provides technical
support to area offices. The Supply Chain Manager may be required to travel to
another duty station within the country at any time, at relatively short
notice, depending on the operational requirement of DRC.
The position will
work in close cooperation with the Regional Supply Chain Manager for East
Africa & Great Lakes Region.
Key Duties and Responsibilities: 
Procurement
·        
Ensure
DRC procurement guidelines are adhered to in all DRC offices.
·        
Actively
engage and support the program teams in procurement planning to ensure timely
delivery of project inputs and activities.
·        
Plan and
engage with Project Managers to understand contract specifications and with
suppliers to develop a profile of delivery capability, which results in
effective market engagement.
·        
Identify,
negotiate and implement contract & framework agreements, which result in
efficiencies in line with financial and forecasting requirements.
·        
Maintain
accurate auditable records of all procurement process, which result in high
process compliance.
·        
Administer
contract performance, including delivery, receipt, warranty, damages and
insurance.
·        
Conduct
efficient and collaborative procurements which are DRC and donor compliant
(advice, tendering, evaluation award & contract management) and which
result in a high value adding commercial outcome.
·        
Responsible
for all Invitation to Bids at country coordination office.
·        
Build
supplier, category and market understanding through performance management,
research and stakeholder briefings, which result in the management of
commercial issues throughout the procurement cycle.
·        
Assist
DRC management in Contract & Supplier relationship management.
·        
Ensure
weekly procurement tracker is shared consistently with all DRC to enable a
close follow up of the procurement status.
Logistics
·        
Prepares
and reviews   budget   requirements   of  
logistics   activities   and  
directs   consolidation   of logistic budget.
·        
Implement
DRC’s asset management strategies i.e. monthly updating of asset register,
bi-annual physical asset verification, and annual insurance of assets.
·        
Ensure
efficient asset and inventory management systems are in place and ensure that
all procured items are accounted for and quality/quantity controlled in stock
reports and asset inventory management system.
·        
Ensure
DRC assets are safeguarded through asset tagging, insurance.
·        
Manage
the asset disposal for the entire country program.
·        
Ensure a
robust fleet management system and that any vehicle damage/accident is reported
immediately and necessary follow up made.
·        
Continuously
organise vehicle and equipment maintenance/repair schedule and value-for-money
services to the vehicle fleet/equipment.
·        
Continuously
monitor and keep records of vehicle fleet/motorcycles/generators fuel
consumption through weekly reports.
·        
Consolidate
and quality assure the monthly procurement and logistics reports for onward
submission to Head of Support Services and Country Director.
·        
Ensure
monitoring of use of purchased goods and materials. This will protect the DRC
from incurring losses by minimizing fraud and waste.
·        
Assist
the Country Director and Safety Coordinator in overseeing security of DRC
premises.
Coordination
·        
Exercise
leadership and offer daily supervision of country procurement and logistics
procedures.
·        
Ensure
the realization and achievement of the Area Performance Indicators in
procurement and logistics department.
·        
Daily
supervision of the Kampala procurement and logistics staff and ensure their
close cooperation with the departments for administration, finances, human
resources and programs.
·        
Analyze
Supply Chain Systems i.e. procurement, logistics and warehousing are working
together to fill orders and deliver goods, services on a timely basis.
·        
On
regular basis, assess and raise with management procurement and logistics
staffing resource needs.
·        
Develop
and maintain constructive and cooperative working relationships with colleagues
and management.
·        
Build
capacity and train DRC Uganda staff in DRC procurement and logistics processes
to create a better understanding of procedure with an aim to improve service
delivery.
·        
Prepare
timely and accurate management information covering aspects of stakeholder
engagement in the procurement process lifecycle which result in effective
performance management and delivery of required outcomes.
·        
Compile
and archive ad-hoc reports on observations concerning staff conduct/performance
and use of organization’s assets; and DRC monthly reports on fuel, inventory,
and equipment maintenance/repair and in stock reports.
·        
Actively
engage in continuous professional development. Maintain and build capacity on
DRC procurement and logistical processes with procurement, logistics, finance,
program staff in the country and field offices.
·        
Ensure
regular field support visits at minimum to at least 2 field offices every
quarter.



Qualifications, Skills and Experience: 
·        
The
ideal candidate for the Danish Refugee Council (DRC) Supply Chain Manager job
placement must hold a Degree in Procurement and Logistics.
·        
Supply
or the equivalent professional qualification in procurement and supply.
·        
Five years
of procurement and logistics experience in a busy organization, preferably in
an NGO setting. Must demonstrate professional experience in legal,
administrative and operational aspects of Procurement and Logistics.
·        
Proven
experience working with donor funded projects/ programs e.g.  EU, DfiD, SIDA, USAID, UNHCR & DANIDA
among other donors.
·        
Experience
in financial management of tendering processes and audits.
·        
Proven
commitment to accountable practices.
·        
Good and
clear communication and writing skills in English.
·        
A
pro-active person who is able to work independently and at the same time a good
team player.
·        
Excellent
interpersonal skills and ability to work independently with minimum
supervision.
·        
Computer
literate (proficiency in MS word, excel).
·        
Detail
oriented
·        
Languages:
Excellent Communication skills
in English required.
NB: Please note that
Candidates who had previously applied for this position are discouraged from
re-applying.
How to Apply:
All candidates
should send their online applications at the link below.
Deadline: 22nd November 2019
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