Job
Title: Supply
Chain Manager
Title: Supply
Chain Manager
Organization: International
Rescue Committee (IRC)
Rescue Committee (IRC)
Duty Station:
Uganda
Uganda
About US:
The International
Rescue Committee helps people whose lives and livelihoods are shattered by
conflict and disaster to survive, recover, and gain control of their future. It
was created by Albert Einstein more than 80 years and has been working in
Uganda since 1998. It has particularly working in the conflict zones where tens
of thousands of people have been kills and over 1.6 million displaced.
Following a peace agreement in 2006, Ugandans are returning home and looking to
rebuild their lives. The IRC is there to protect women and children from
violence and exploitation by fostering a safe environment and encouraging
education, and is supporting farmers and small businesses, and helping
communities promote peace and long-term development.
Rescue Committee helps people whose lives and livelihoods are shattered by
conflict and disaster to survive, recover, and gain control of their future. It
was created by Albert Einstein more than 80 years and has been working in
Uganda since 1998. It has particularly working in the conflict zones where tens
of thousands of people have been kills and over 1.6 million displaced.
Following a peace agreement in 2006, Ugandans are returning home and looking to
rebuild their lives. The IRC is there to protect women and children from
violence and exploitation by fostering a safe environment and encouraging
education, and is supporting farmers and small businesses, and helping
communities promote peace and long-term development.
Job Summary: The Supply Chain Manager is an integral member
of the management team and reports directly to the Field Coordinator and
Management In Partnership (MIP) with the Supply Chain Coordinator. This
position is responsible for the management and delivery of effective Supply
Chain support in Kitgum/Lamwo program in compliance with IRC and donor
regulations. Key responsibilities include procurement, transport, inventory,
asset management. The Supply Chain Manager will:
of the management team and reports directly to the Field Coordinator and
Management In Partnership (MIP) with the Supply Chain Coordinator. This
position is responsible for the management and delivery of effective Supply
Chain support in Kitgum/Lamwo program in compliance with IRC and donor
regulations. Key responsibilities include procurement, transport, inventory,
asset management. The Supply Chain Manager will:
- Collaborate and coordinate with Programs and Finance to ensure
integrated and harmonized operational systems in the Lamwo/Kitgum Program. - Collaborate with Finance Manager to ensure that internal controls
are met with minimum of bureaucracy. - Work with Kitgum/Lamwo Field Office Supply Chain Staff and Field
Coordinator to ensure effectiveness and implementation of the IRC’s standard
operating policies and procedures. - Implement job specific trainings to ensure that Supply Chain staff’
possess the knowledge and skills commensurate with their responsibilities.
Key Duties and Responsibilities:
Compliance: Ensure that Supply Chain policies and
procedures are in compliance with applicable IRC and funding source policies,
procedures and requirements. All staff act in accordance with the policies.
procedures are in compliance with applicable IRC and funding source policies,
procedures and requirements. All staff act in accordance with the policies.
- Maintain and update donor guidelines related to Supply Chain field
(procurement, asset, etc). - Monitor Kitgum/Lamwo Supply Chain sections of budgets and track and
track expenditure. Follow up as necessary including timely information and
budgetary comments regarding any realignment. - Finalize Procurement Plans for all grants in Kitgum/Lamwo.
- Ensure all donor reports for assets are completed and submitted to
the Supply Chain Coordinator. - Disposal of assets is reviewed annually and donor requirements
followed as necessary. - Familiarize with various donor regulations.
Training &
Outreach: Proactively develop
the skills of IRC staff to understand and utilize Supply Chain tools and
services to design and implement quality programming.
Outreach: Proactively develop
the skills of IRC staff to understand and utilize Supply Chain tools and
services to design and implement quality programming.
- Identify Supply Chain needs and ensure the issues are raised in new
budget development. - Ensure all Supply Chain staff are aware of and in compliance with
IRC procurement, asset and stock management, transport, communications,
etc, in order for them to clearly share this information. - Work with program staff towards establishing procurement plans
before the start of each grant ensuring they fit the activities in the
budget, are donor compliant and realistic in terms of timing. - Ensure monthly Supply Chain reports are submitted from Kitgum/Lamwo
field. Review and follow up as necessary.
Staff Management: Practice excellent human resource
management, supporting the development, promotion and retention of a motivated
team of qualified and experienced staff.
management, supporting the development, promotion and retention of a motivated
team of qualified and experienced staff.
- Identify staffing and/or skill gaps and see that these gaps/needs
are filled and support the recruitment of all Supply Chain staff and
provide day to day supervision of department. - Provide feedback through regular performance evaluations.
- Ensure that any staff discipline follows a progressive methodology
which provides for clear and structured improvement. - Develop long term plan for continued quality leadership by providing
staff development and succession plans.
Systems:
- Ensure procurement is done according to IRC and/or donor
regulations. - Ensure that staff participating in tender committees are trained and
understand their roles. - Ensure clear delineation of roles for procurement.
- Ensure the update of the pre-selected suppliers list.
- Ensure transport services are cost efficient and reliable.
- Ensure warehouse and stocks are secure, well managed and documented.
- Ensure assets and property are effectively managed, asset list is
updated regularly and assets are disposed according to IRC and/or donor
regulations. - Supply Chain works consistently with Field Coordinator to maintain
required security levels, awareness and responsiveness.
Qualifications, Skills and Experience:
- The applicant for the International Rescue Committee Supply Chain
Manager job placement must hold a University degree in Supply chain
Management, Supply Chain, Business Management or related field - Three years of progressive management and leadership experience
- Experience working with donors including USAID, BPRM, UNHCR, DFID,
ECHO, and EU, and knowledge of specific donor guidelines. - Field experience of managing a large Field site Supply Chain
operation. - Solid knowledge and understanding of practical Supply Chain
Procedures and maintaining supply pipelines in areas with weak
infrastructure. - Strong organizational, interpersonal and communication skills.
- Strong computer competency with word processing, spreadsheets,
databases, and other IT skills. - Possess leadership qualities and willing to exercise initiative.
- Willingness to participate and contribute as a team member, under
challenging working and living conditions. - Solid knowledge and understanding of practical Supply Chain
Procedures and maintaining supply pipelines in areas with weak
infrastructure. - Strong organizational, interpersonal and communication skills.
- Strong computer competency with word processing, spreadsheets,
databases, and other IT skills. - Possess leadership qualities and willing to exercise initiative.
- Willingness to participate and contribute as a team member, under
challenging working and living condition
How to Apply:
All suitably
qualified and interested candidates should send updated CVs, cover letters and
filled application form, download
here, clearly indicating “Position Title” as the subject to:
[email protected] (The Human Resource and Administration department,
International Rescue Committee)
qualified and interested candidates should send updated CVs, cover letters and
filled application form, download
here, clearly indicating “Position Title” as the subject to:
[email protected] (The Human Resource and Administration department,
International Rescue Committee)
Deadline: 12th November 2018
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