The International
Rescue Committee helps people whose lives and livelihoods are shattered by
conflict and disaster to survive, recover, and gain control of their future. It
was created by Albert Einstein more than 80 years and has been working in
Uganda since 1998. It has particularly working in the conflict zones where tens
of thousands of people have been kills and over 1.6 million displaced.
Following a peace agreement in 2006, Ugandans are returning home and looking to
rebuild their lives. The IRC is there to protect women and children from
violence and exploitation by fostering a safe environment and encouraging
education, and is supporting farmers and small businesses, and helping
communities promote peace and long-term development.

Job Summary: The Supply Chain Manager is an integral member
of the management team and reports directly to the Field Coordinator and
Management In Partnership (MIP) with the Supply Chain Coordinator. This
position is responsible for the management and delivery of effective Supply
Chain support in Kitgum/Lamwo program in compliance with IRC and donor
regulations. Key responsibilities include procurement, transport, inventory,
asset management. The Supply Chain Manager will:

Collaborate and coordinate with Programs
and Finance to ensure integrated and harmonized operational systems in the
Lamwo/Kitgum Program.
Collaborate with Finance Manager to
ensure that internal controls are met with minimum of bureaucracy.
Work with Kitgum/Lamwo Field Office
Supply Chain Staff and Field Coordinator to ensure effectiveness and
implementation of the IRC’s standard operating policies and procedures.
Implement job specific trainings to
ensure that Supply Chain staff’ possess the knowledge and skills
commensurate with their responsibilities.

Key Duties and Responsibilities:

Compliance: Ensure that Supply Chain policies and
procedures are in compliance with applicable IRC and funding source policies,
procedures and requirements. All staff act in accordance with the policies.

Maintain and update donor guidelines
related to Supply Chain field (procurement, asset, etc).
Monitor Kitgum/Lamwo Supply Chain
sections of budgets and track and track expenditure. Follow up as
necessary including timely information and budgetary comments regarding
any realignment.
Finalize Procurement Plans for all
grants in Kitgum/Lamwo.
Ensure all donor reports for assets are
completed and submitted to the Supply Chain Coordinator.
Disposal of assets is reviewed annually
and donor requirements followed as necessary.
Familiarize with various donor regulations.

Training &
Outreach: Proactively develop
the skills of IRC staff to understand and utilize Supply Chain tools and
services to design and implement quality programming.

Identify Supply Chain needs and ensure
the issues are raised in new budget development.
Ensure all Supply Chain staff are aware
of and in compliance with IRC procurement, asset and stock management, transport,
communications, etc, in order for them to clearly share this information.
Work with program staff towards
establishing procurement plans before the start of each grant ensuring
they fit the activities in the budget, are donor compliant and realistic
in terms of timing.
Ensure monthly Supply Chain reports are
submitted from Kitgum/Lamwo field. Review and follow up as necessary.

Staff Management: Practice excellent human resource
management, supporting the development, promotion and retention of a motivated
team of qualified and experienced staff.

Identify staffing and/or skill gaps and
see that these gaps/needs are filled and support the recruitment of all
Supply Chain staff and provide day to day supervision of department.
Provide feedback through regular
performance evaluations.
Ensure that any staff discipline follows
a progressive methodology which provides for clear and structured
improvement.
Develop long term plan for continued
quality leadership by providing staff development and succession plans.

Systems:

Ensure procurement is done according to
IRC and/or donor regulations.
Ensure that staff participating in
tender committees are trained and understand their roles.
Ensure clear delineation of roles for
procurement.
Ensure the update of the pre-selected
suppliers list.
Ensure transport services are cost
efficient and reliable.
Ensure warehouse and stocks are secure,
well managed and documented.
Ensure assets and property are
effectively managed, asset list is updated regularly and assets are
disposed according to IRC and/or donor regulations.
Supply Chain works consistently with
Field Coordinator to maintain required security levels, awareness and
responsiveness.
Ensuring the non-disclosure of any
information whatsoever relating to the practices and business of IRC
acquired in the course of duty, to any other person or organization
without authority, except in the normal execution of duty.

Qualifications, Skills and Experience:

The applicant for the International
Rescue Committee Supply Chain Manager job placement must hold a University
degree in Supply chain Management, Supply Chain, Business Management or
related field
Three years of progressive management
and leadership experience
Previous experience working with donors
including USAID, BPRM, UNHCR, DFID, ECHO, and EU, and knowledge of
specific donor guidelines.
Field experience of managing a large
Field site Supply Chain operation.
Solid knowledge and understanding of
practical Supply Chain Procedures and maintaining supply pipelines in
areas with weak infrastructure.
Excellent organizational, interpersonal
and communication skills.
Strong computer competency with word
processing, spreadsheets, databases, and other IT skills.
Possess leadership qualities and willing
to exercise initiative.
Willingness to participate and
contribute as a team member, under challenging working and living
conditions
Solid knowledge and understanding of
practical Supply Chain Procedures and maintaining supply pipelines in
areas with weak infrastructure.
Excellent organizational, interpersonal
and communication skills.
Strong computer competency with word
processing, spreadsheets, databases, and other IT skills.
Possess leadership qualities and willing
to exercise initiative.
Willingness to participate and
contribute as a team member, under challenging working and living
condition

How to Apply:

All suitably
qualified and interested candidates should send updated CVs, cover letters and
filled application form, download
here, clearly indicating “Position Title” as the subject to:
Apply by Email (The Human Resource and Administration department,
International Rescue Committee)

Deadline: 19^th July 2018

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