Supply Chain Manager US Non-profit Jobs – International Rescue Committee (IRC)

Job
Title:        
 Supply
Chain Manager
Organization: International
Rescue Committee (IRC)
Duty Station: 
Uganda
About US:
The International
Rescue Committee helps people whose lives and livelihoods are shattered by
conflict and disaster to survive, recover, and gain control of their future. It
was created by Albert Einstein more than 80 years and has been working in
Uganda since 1998. It has particularly working in the conflict zones where tens
of thousands of people have been kills and over 1.6 million displaced.
Following a peace agreement in 2006, Ugandans are returning home and looking to
rebuild their lives. The IRC is there to protect women and children from
violence and exploitation by fostering a safe environment and encouraging
education, and is supporting farmers and small businesses, and helping
communities promote peace and long-term development.
Job Summary:  The Supply Chain Manager is an integral member
of the management team and reports directly to the Field Coordinator and
Management In Partnership (MIP) with the Supply Chain Coordinator. This
position is responsible for the management and delivery of effective Supply
Chain support in Kitgum/Lamwo program in compliance with IRC and donor
regulations. Key responsibilities include procurement, transport, inventory,
asset management. The Supply Chain Manager will:
  • Collaborate and coordinate with Programs
    and Finance to ensure integrated and harmonized operational systems in the
    Lamwo/Kitgum Program.
  • Collaborate with Finance Manager to
    ensure that internal controls are met with minimum of bureaucracy.
  • Work with Kitgum/Lamwo Field Office
    Supply Chain Staff and Field Coordinator to ensure effectiveness and
    implementation of the IRC’s standard operating policies and procedures.
  • Implement job specific trainings to
    ensure that Supply Chain staff’ possess the knowledge and skills
    commensurate with their responsibilities.
Key Duties and Responsibilities: 
Compliance: Ensure that Supply Chain policies and
procedures are in compliance with applicable IRC and funding source policies,
procedures and requirements. All staff act in accordance with the policies.
  • Maintain and update donor guidelines
    related to Supply Chain field (procurement, asset, etc).
  • Monitor Kitgum/Lamwo Supply Chain
    sections of budgets and track and track expenditure. Follow up as
    necessary including timely information and budgetary comments regarding
    any realignment.
  • Finalize Procurement Plans for all
    grants in Kitgum/Lamwo.
  • Ensure all donor reports for assets are
    completed and submitted to the Supply Chain Coordinator.
  • Disposal of assets is reviewed annually
    and donor requirements followed as necessary.
  • Familiarize with various donor regulations.
Training &
Outreach
: Proactively develop
the skills of IRC staff to understand and utilize Supply Chain tools and
services to design and implement quality programming.
  • Identify Supply Chain needs and ensure
    the issues are raised in new budget development.
  • Ensure all Supply Chain staff are aware
    of and in compliance with IRC procurement, asset and  stock management, transport,
    communications, etc, in order for them to clearly share this information.
  • Work with program staff towards
    establishing procurement plans before the start of each grant ensuring
    they fit the activities in the budget, are donor compliant and realistic
    in terms of timing.
  • Ensure monthly Supply Chain reports are
    submitted from Kitgum/Lamwo field. Review and follow up as necessary.
Staff Management: Practice excellent human resource
management, supporting the development, promotion and retention of a motivated
team of qualified and experienced staff.
  • Identify staffing and/or skill gaps and
    see that these gaps/needs are filled and support the recruitment of all
    Supply Chain staff and provide day to day supervision of department.
  • Provide feedback through regular
    performance evaluations.
  • Ensure that any staff discipline follows
    a progressive methodology which provides for clear and structured
    improvement.
  • Develop long term plan for continued
    quality leadership by providing staff development and succession plans.
Systems:
  • Ensure procurement is done according to
    IRC and/or donor regulations.
  • Ensure that staff participating in
    tender committees are trained and understand their roles.
  • Ensure clear delineation of roles for
    procurement.
  • Ensure the update of the pre-selected
    suppliers list.
  • Ensure transport services are cost
    efficient and reliable.
  • Ensure warehouse and stocks are secure,
    well managed and documented.
  • Ensure assets and property are
    effectively managed, asset list is updated regularly and assets are
    disposed according to IRC and/or donor regulations.
  • Supply Chain works consistently with
    Field Coordinator to maintain required security levels, awareness and
    responsiveness.
  • Ensuring the non-disclosure of any
    information whatsoever relating to the practices and business of IRC
    acquired in the course of duty, to any other person or organization
    without authority, except in the normal execution of duty.


Qualifications, Skills and Experience:
  • The applicant for the International
    Rescue Committee Supply Chain Manager job placement must hold a University
    degree in Supply chain Management, Supply Chain, Business Management or
    related field
  • Three years of progressive management
    and leadership experience
  • Previous experience working with donors
    including USAID, BPRM, UNHCR, DFID, ECHO, and EU, and knowledge of
    specific donor guidelines.
  • Field experience of managing a large
    Field site Supply Chain operation.
  • Solid knowledge and understanding of
    practical Supply Chain Procedures and maintaining supply pipelines in
    areas with weak infrastructure.
  • Excellent organizational, interpersonal
    and communication skills.
  • Strong computer competency with word
    processing, spreadsheets, databases, and other IT skills.
  • Possess leadership qualities and willing
    to exercise initiative.
  • Willingness to participate and
    contribute as a team member, under challenging working and living
    conditions
  • Solid knowledge and understanding of
    practical Supply Chain Procedures and maintaining supply pipelines in
    areas with weak infrastructure.
  • Excellent organizational, interpersonal
    and communication skills.
  • Strong computer competency with word
    processing, spreadsheets, databases, and other IT skills.
  • Possess leadership qualities and willing
    to exercise initiative.
  • Willingness to participate and
    contribute as a team member, under challenging working and living
    condition
How to Apply:
All suitably
qualified and interested candidates should send updated CVs, cover letters and
filled application form, download
here
, clearly indicating “Position Title” as the subject to:
UA-IRCJobs@rescue.org (The Human Resource and Administration department,
International Rescue Committee)
Deadline: 19th July 2018
For more of the
latest jobs, please visit http://www.theugandanjobline.com or
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