The Ugandan Jobline

• Tasked
  with the preparation of Project work plans, project budgets, budget
  revisions  in Atlas is done in a
  timely manner with accuracy;
• Proper
  control of the supporting documents for payments and financial reports;
• Preparation
  of PO and non-PO vouchers including payments to the consultants, daily
  subsistence allowance to staff going on official missions, cost of
  air-tickets; requisitions of goods and services based on agreements with
  the suppliers, office running common cost, rental and salary advances,
  lease agreements of UNCDF offices, etc. and processing of such payments;
• Maintenance
  of internal expenditure control system which ensures that vouchers
  processed are matched and completed, transactions are correctly recorded
  and posted in Atlas; travel claims and other entitlements are duly
  processed;
• Timely
  corrective actions on un-posted vouchers, including the vouchers with
  budget check errors, match exceptions, unapproved vouchers;
• Presentation
  and analysis of information on the status of financial resources as required;
• Management
  of any cash receipts and petty cash funds, including their timely
  replenishment on an imprest basis;
• Provides
  support to the development of annual work plans and budgets;
• Monitors
  the budget/work program against expenditure;
• Provides
  relevant information and be available during project audits;
• Liaises
  and cooperates with the responsible partners to ensure timely financial
  reporting.

• Ensures
  there is a functional and retrievable filing system for all project
  documents including soft and hard copies;
• Organising
  scheduled project team meetings and calls as per the project plan as well
  as ad hoc as may be required;
• Attends
  project team meetings and takes minutes, circulates and ensures proper
  filing of minutes;
• Ensures
  timely logistical and transportation arrangements for the project staff
  and visiting teams in Kampala and in the field; oversees and coordinates
  the work of the drivers;
• Ensures
  consistency and adherence in the application of UNCDF rules and
  procedures, policies and plans affecting project operations, delivery,
  knowledge and learning services;
• Maintaining
  up to date project permanent file with all the relevant documents required
  for audit purposes.

• Coordinates
  all support services mainly recruitment, procurement and financial
  management.
• Supports
  the organization of workshops, and travel for project staff and key
  stakeholders, as planned for the project.
• Tracking
  contract deliverables, expiry dates and limits of agreements with local
  suppliers and inform the Programme Manager when relevant action is needed.
• Provide
  time logistical support to the missions;
• Participation
  in the trainings for the projects staff on finance and
  administration/operations.
• Supervise
  the Drivers

• The
  ideal candidate for the United Nations Capital Development Fund (UNCDF) Programme
  Associate job opportunity should hold a secondary education, preferably
  with specialized certification in Accounting and Finance. Bachelor’s
  Degree in Finance/Accounting or Public Administration or Business
  Development would be desirable, but it is not a requirement
• At
  least three years ( 6 years of relevant work experience if combined with
  High School Certificate or equivalent) in Public Administration or
  finance/accounting or organizational management
• Previous
  experience in the usage of computers and office software packages (MS
  Word, Excel, etc) and knowledge of spreadsheet and database packages,
  experience in handling of web based management systems.

• Ability
  to make new and useful ideas work
• Creating
  an environment of creativity and innovation

• Ability
  to persuade others to follow
• Contributes
  effectively to team-based activities, working collaboratively and sharing
  information openly; works effectively with colleagues inside the UNCDF and
  the UN as well as its partners and other stakeholders to pursue common
  goals

• Ability
  to listen, adapt, persuade and transform
• Creating
  and promoting enabling environment for open communication

• Ability
  to get things done
• Ability
  to produce high-quality outputs in a timely manner while understanding and
  anticipating the evolving client and programme needs.

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