UN Programme Associate Career Jobs – United Nations Capital Development Fund (UNCDF)

Job Title:     Programme Associate
Organization: United
Nations Capital Development Fund (UNCDF)
Duty Station: Kampala,
Uganda
Reports to: Programme
Manager
About US:
United Nations Capital
Development Fund (UNCDF) is the UN’s capital investment agency for the world’s
least developed countries. It creates new opportunities for poor people and
their communities by increasing access to microfinance and investment
capital.  UNCDF focuses on Africa and the poorest countries of Asia and
the Pacific, with a special commitment to countries emerging from conflict or
crisis.  It provides seed capital – grants and loans – and technical
support to help microfinance institutions reach more poor households and small
businesses, and local governments finance the capital investments – water
systems, feeder roads, schools, irrigation schemes – that will improve poor
peoples’ lives.
Key Duties and Responsibilities: Under the guidance and supervision of the Programme Manager, the
Programme Associate will support DINU and other UNCDF programmes in Uganda as
required performing the following tasks which are grouped into three functional
areas:
Supports the management of
Project Funds, Payments and financial reporting while focusing on achievement
of the following results:
  • Tasked
    with the preparation of Project work plans, project budgets, budget
    revisions  in Atlas is done in a
    timely manner with accuracy;
  • Proper
    control of the supporting documents for payments and financial reports;
  • Preparation
    of PO and non-PO vouchers including payments to the consultants, daily
    subsistence allowance to staff going on official missions, cost of
    air-tickets; requisitions of goods and services based on agreements with
    the suppliers, office running common cost, rental and salary advances,
    lease agreements of UNCDF offices, etc. and processing of such payments;
  • Maintenance
    of internal expenditure control system which ensures that vouchers
    processed are matched and completed, transactions are correctly recorded
    and posted in Atlas; travel claims and other entitlements are duly
    processed;
  • Timely
    corrective actions on un-posted vouchers, including the vouchers with
    budget check errors, match exceptions, unapproved vouchers;
  • Presentation
    and analysis of information on the status of financial resources as required;
  • Management
    of any cash receipts and petty cash funds, including their timely
    replenishment on an imprest basis;
  • Provides
    support to the development of annual work plans and budgets;
  • Monitors
    the budget/work program against expenditure;
  • Provides
    relevant information and be available during project audits;
  • Liaises
    and cooperates with the responsible partners to ensure timely financial
    reporting.
Ensures timely provision of
administrative support to the project while focusing on achievement of the
following results:
  • Ensures
    there is a functional and retrievable filing system for all project
    documents including soft and hard copies;
  • Organising
    scheduled project team meetings and calls as per the project plan as well
    as ad hoc as may be required;
  • Attends
    project team meetings and takes minutes, circulates and ensures proper
    filing of minutes;
  • Ensures
    timely logistical and transportation arrangements for the project staff
    and visiting teams in Kampala and in the field; oversees and coordinates
    the work of the drivers;
  • Ensures
    consistency and adherence in the application of UNCDF rules and
    procedures, policies and plans affecting project operations, delivery,
    knowledge and learning services;
  • Maintaining
    up to date project permanent file with all the relevant documents required
    for audit purposes.
Assists with implementation of
operational strategies of the project while focusing on achievement of the
following results:
  • Coordinates
    all support services mainly recruitment, procurement and financial
    management.
  • Supports
    the organization of workshops, and travel for project staff and key
    stakeholders, as planned for the project.
  • Tracking
    contract deliverables, expiry dates and limits of agreements with local
    suppliers and inform the Programme Manager when relevant action is needed.
  • Provide
    time logistical support to the missions;
  • Participation
    in the trainings for the projects staff on finance and
    administration/operations.
  • Supervise
    the Drivers



Qualifications, Skills and Experience:
  • The
    ideal candidate for the United Nations Capital Development Fund (UNCDF) Programme
    Associate job opportunity should hold a secondary education, preferably
    with specialized certification in Accounting and Finance. Bachelor’s
    Degree in Finance/Accounting or Public Administration or Business
    Development would be desirable, but it is not a requirement
  • At
    least three years ( 6 years of relevant work experience if combined with
    High School Certificate or equivalent) in Public Administration or
    finance/accounting or organizational management
  • Previous
    experience in the usage of computers and office software packages (MS
    Word, Excel, etc) and knowledge of spreadsheet and database packages,
    experience in handling of web based management systems.
Personal Competencies:
Innovation:
  • Ability
    to make new and useful ideas work
  • Creating
    an environment of creativity and innovation
Leadership:
  • Ability
    to persuade others to follow
  • Contributes
    effectively to team-based activities, working collaboratively and sharing
    information openly; works effectively with colleagues inside the UNCDF and
    the UN as well as its partners and other stakeholders to pursue common
    goals
People Management: Ability to improve performance and
satisfaction
Communication:
  • Ability
    to listen, adapt, persuade and transform
  • Creating
    and promoting enabling environment for open communication
Delivery:
  • Ability
    to get things done
  • Ability
    to produce high-quality outputs in a timely manner while understanding and
    anticipating the evolving client and programme needs.
Time Management: Ability to work on multiple tasks while
working to deadlines and managing time effectively.
Partnership and networking: Ability to build the relations and to develop
a network of relevant external contacts, as well as internally across different
teams.
How to Apply:
All suitably qualified and
interested candidates who so desire to join the United Nations Capital
Development Fund (UNCDF) in the aforementioned capacity should endeavor to
Apply Online by Clicking on the link below. Please further review job
requirements and if competent Click Apply Now.
Deadline: 7th February 2018
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