Organization: United Nations
Development Programme (UNDP)
Development Programme (UNDP)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Team Leader,
Peace Security and Systems Resilience (PSSR
Peace Security and Systems Resilience (PSSR
Grade: SB3
About UNDP:
The United Nations Development Programme (UNDP) is the United Nation’s
global development network. UNDP advocates for change and connects countries to
knowledge, experience and resources to help people build a better life. The
UNDP provides expert advice, training, grant support to developing countries
including Uganda with increasing emphasis on assistance to the least developed
countries.
global development network. UNDP advocates for change and connects countries to
knowledge, experience and resources to help people build a better life. The
UNDP provides expert advice, training, grant support to developing countries
including Uganda with increasing emphasis on assistance to the least developed
countries.
Job Summary: The Programme Associate Peace, Security and Systems Resilience
ensures effective delivery of the CO programme by entering and managing data
and supporting programme implementation consistent with UNDP rules and
regulations. The Programme Associate can supervise clerical and support staff
of the Programme Unit. The Programme Associate works in close collaboration
with the operations, programme and projects’ staff in the CO and field offices
and UNDP HQs as required for resolving complex finance-related issues and
exchange of information.
ensures effective delivery of the CO programme by entering and managing data
and supporting programme implementation consistent with UNDP rules and
regulations. The Programme Associate can supervise clerical and support staff
of the Programme Unit. The Programme Associate works in close collaboration
with the operations, programme and projects’ staff in the CO and field offices
and UNDP HQs as required for resolving complex finance-related issues and
exchange of information.
Key Duties and Responsibilities:
Supports formulation of programme strategies and implementation of the
Country Programme Action Plan focusing on achievement of the following results:
Country Programme Action Plan focusing on achievement of the following results:
·
Responsible for the collection, analysis and
presentation of background information for preparation of CCA, UNDAF, CPD,
CPAP, effective application of RBM tools and establishment of management
targets (BSC).
Responsible for the collection, analysis and
presentation of background information for preparation of CCA, UNDAF, CPD,
CPAP, effective application of RBM tools and establishment of management
targets (BSC).
·
Presentation of background information for
formulation of country programme, draft project documents, work plans, budgets,
proposals on implementation arrangements.
Presentation of background information for
formulation of country programme, draft project documents, work plans, budgets,
proposals on implementation arrangements.
Provides effective support to management of the CO programme focusing
on the achievement of the following results:
on the achievement of the following results:
·
In charge of the creation of a project in Atlas,
preparation of required budget revisions, revision of project award and project
status, determination of unutilized funds, operational and financial close of a
project.
In charge of the creation of a project in Atlas,
preparation of required budget revisions, revision of project award and project
status, determination of unutilized funds, operational and financial close of a
project.
·
Provision of guidance to the executing agencies
on routine implementation of projects.
Provision of guidance to the executing agencies
on routine implementation of projects.
·
Presentation of information for audit of NEX
projects, supports implementation of audit recommendations.
Presentation of information for audit of NEX
projects, supports implementation of audit recommendations.
Provides administrative support to the Programme Unit focusing on
achievement of the following results:
achievement of the following results:
·
Review of NEX projects Financial Reports;
preparation of non-PO vouchers for development projects.
Review of NEX projects Financial Reports;
preparation of non-PO vouchers for development projects.
·
Responsible for the maintenance of the internal
expenditures control system which ensures that vouchers processed are matched
and completed, transactions are correctly recorded and posted in Atlas.
Responsible for the maintenance of the internal
expenditures control system which ensures that vouchers processed are matched
and completed, transactions are correctly recorded and posted in Atlas.
·
Timely corrective actions on unposted vouchers,
including the vouchers with budget check errors, match exceptions, unapproved
vouchers.
Timely corrective actions on unposted vouchers,
including the vouchers with budget check errors, match exceptions, unapproved
vouchers.
·
Creation of requisitions in Atlas for
development projects, register of goods receipt in Atlas.
Creation of requisitions in Atlas for
development projects, register of goods receipt in Atlas.
·
Making budget check for requisitions, POs and
vouchers.
Making budget check for requisitions, POs and
vouchers.
Supports resource mobilization focusing on achievement of the following
results:
results:
·
In charge of the analysis of information on
donors, preparation of donor’s profile.
In charge of the analysis of information on
donors, preparation of donor’s profile.
·
Track and reporting on mobilized resources.
Review of contributions agreement, managing contributions in Atlas.
Track and reporting on mobilized resources.
Review of contributions agreement, managing contributions in Atlas.
Ensures facilitation of knowledge building and knowledge sharing in the
CO focusing on achievement of the following results:
CO focusing on achievement of the following results:
·
Tasked with the organization of trainings for
the operations/ projects staff on programme.
Tasked with the organization of trainings for
the operations/ projects staff on programme.
·
Synthesis of lessons learnt and best practices
in programme.
Synthesis of lessons learnt and best practices
in programme.
·
Sound contributions to knowledge networks and
communities of practice.
Sound contributions to knowledge networks and
communities of practice.
Qualifications, Skills and
Experience:
Experience:
·
The ideal applicant for the United Nations UNDP
Programme Associate Peace, Security and
Systems Resilience job placement should hold a University Degree in Business or
Public Administration, Economics, Political Sciences and Social Sciences would
be desirable. Specialized certification in Accounting and Finance. An advanced
degree in the above areas will be an added advantage.
The ideal applicant for the United Nations UNDP
Programme Associate Peace, Security and
Systems Resilience job placement should hold a University Degree in Business or
Public Administration, Economics, Political Sciences and Social Sciences would
be desirable. Specialized certification in Accounting and Finance. An advanced
degree in the above areas will be an added advantage.
·
At least five to seven years of progressively
responsible administrative or programme experience is required.
At least five to seven years of progressively
responsible administrative or programme experience is required.
·
Computer literacy i.e. experience in the usage
of computers and office software packages (MS Word, Excel, etc) and advance
knowledge of spreadsheet and database packages, experience in handling of web
based management systems
Computer literacy i.e. experience in the usage
of computers and office software packages (MS Word, Excel, etc) and advance
knowledge of spreadsheet and database packages, experience in handling of web
based management systems
Personal Competencies:
Corporate Competencies:
·
Demonstrates commitment to UNDP’s mission,
vision and values.
Demonstrates commitment to UNDP’s mission,
vision and values.
·
Displays cultural, gender, religion, race,
nationality and age sensitivity and adaptability
Displays cultural, gender, religion, race,
nationality and age sensitivity and adaptability
Functional Competencies:
Knowledge Management and Learning:
·
Shares knowledge and experience
Shares knowledge and experience
·
Actively works towards continuing personal
learning, acts on learning plan and applies newly acquired skills
Actively works towards continuing personal
learning, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness:
·
Ability to perform a variety of specialized
tasks related to Results Management, including support to design, planning and
implementation of programme, managing data, reporting.
Ability to perform a variety of specialized
tasks related to Results Management, including support to design, planning and
implementation of programme, managing data, reporting.
·
Ability to provide input to business processes
re-engineering, implementation of new system, including new IT based systems
Ability to provide input to business processes
re-engineering, implementation of new system, including new IT based systems
·
Good knowledge of Results Management Guide and
Toolkit
Good knowledge of Results Management Guide and
Toolkit
Leadership and Self-Management
·
Focuses on result for the client and responds
positively to feedback
Focuses on result for the client and responds
positively to feedback
·
Consistently approaches work with energy and a
positive, constructive attitude
Consistently approaches work with energy and a
positive, constructive attitude
·
Remains calm, in control and good humored even
under pressure
Remains calm, in control and good humored even
under pressure
·
Demonstrates openness to change and ability to
manage complexities
Demonstrates openness to change and ability to
manage complexities
UNDP is committed to achieving workforce diversity in terms of gender,
nationality and culture. Individuals from minority groups, indigenous groups
and persons with disabilities are equally encouraged to apply. All applications
will be treated with the strictest confidence.
nationality and culture. Individuals from minority groups, indigenous groups
and persons with disabilities are equally encouraged to apply. All applications
will be treated with the strictest confidence.
How to Apply:
All suitably qualified and interested candidates who so desire to join
the United Nations Development Programme, UNDP, in the aforementioned capacity
should endeavor to Apply Online by Clicking on the link below. Please further
review job requirements and if competent Click Apply Now.
the United Nations Development Programme, UNDP, in the aforementioned capacity
should endeavor to Apply Online by Clicking on the link below. Please further
review job requirements and if competent Click Apply Now.
Deadline: 8th November
2017
2017
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