Human Resource Manager Job Vacancy – Appliance World Ltd

Job Title:    Human Resource Manager
Organisation: Appliance
World Ltd
Duty Station: Kampala, Uganda
Reports to: Managing
About US:
Appliance World Ltd (the company) is one of the largest organizations
in Uganda dealing in consumer electronics (refrigerators, microwaves, audio
products, televisions, and washing machines), commercial air conditioning and
mechanical ventilation, mobile phones, computers/network monitors.
Key Duties and
Administrative duties which include staff
attendance reports, salary calculations for casual employees, forms &
documentation related to leave, sickness, absenteeism & other information
required for the staff file.
Handling of employees issues – this includes
employees having problems whether personal or to do with work, problems with
other staff members. The idea here is to be very open and welcoming to an
employee so that he/she is free to see you regardless of the issue. You are a
friend when need be and a HR manager when need be.
Discipline – you must be strict but fair.
Wrongful acts/behaviour must be acted on. Records of action taken must be
recorded and stored in the employees file. Note that it is important that you
do not gain the reputation of being a prison warden or a incumbent dictator.
This shall simply drive you away from the company’s goal of harmony in the
workplace. Appraisals also fall under this area. It is important to review an
employees’ performance at least once a year.
Proactively looking for signs of problems. Learn
to poke your nose in every area of the company’s operations. It is your right
after all. Do not feel that you are interfering in someone else’s business.
Every department, every employee and every operation is your concern. Many
times problems are not brought to you but noticed by being observant and
curious. You must do this from day one.
Recruitment of new employees. All steps from
advertising or selecting from existing applications, to interviewing, to
recommending to drafting appointment letters and getting all other forms signed
and back ground checks done. Many times, urgent recruitment is required. For example,
in the case whereby the company has got a air conditioning project and
technicians are needed or where stores needs extra loaders for a temporary
period. Always have a database of the positions where urgent need can arise be
Finding talent. The company is always on the
lookout for that someone who has that amazing ability, talent and willingness.
A list of potential candidates for various positions must always be ready and
available should the need arise.
Pay special attention to the Air Conditioning
Division. This is where there are generally a lot of issues to resolve. Either
there are conflicts or there is absenteeism which is causing hindrance to a
project. Or there could be need for reallocation of technicians. Note that at
Appliance World, whilst there are heads of department, it is you
Smelling/sensing when other managers who are
above you in hierarchy are not performing their role properly and solving the
problem or bringing it to be MD’s attention. The art of telling someone above
you what to do without offending them is one that you have been deemed to have.
Being in charge of administration such as
approvals for money for various purposes including purchase of stationary,
airtime, payments to the cook and many other items.
Other administrative duties which include
approving leave, advising when you feel that a member of staff deserves an
increment, preparation of warning letters, ensuring that disciplinary action is
Be prepared to deal with crisis situations all
the time. One moment police has arrested a driver at which point another
vehicle has run out of fuel at which point somebody was injured on site at
which point stores are not offloading a container because loaders did not turn
up. All of these and more happen all the time and sometimes at the same time.
You will be expected to deal with all of these.
Keeping all staff data in an organized manner.
This should include appointment letters, any changes/addendums, warnings,
correspondence, bio data, etc.
Presenting deductions per employee to the
accounts department so that salaries can be paid appropriately. Deductions may
include absenteeism, un-paid leave, etc
Regularly interacting with departments and their
heads to see if you can help in resolving any problems.
Ensuring that an updated list of staff and their
salaries is presented on a monthly basis to our insurance company to enable
them to cover Appliance World on workers compensation.
Ensuring that all the company’s insurance
policies are up to date and appropriate to the company’s needs. The company’s
need change as the company grows.
Dealing with and approving payment for casual
Dealing with maintenance issues, for example,
plumbing issues, issues to do with National water & UMEME, telephone
network system, internet, etc. The company also has an IT manager who will work
with you on this particular duty. However, you are finally responsible.
Keeping records of and dealing with employees
leave, sick leave, unpaid leave, absenteeism, etc
Dealing with and keeping records of staff loans.
Ensuring that you are fully aware of what goes
on in all departments, solving their issues as well as following up with them.
Qualifications, Skills and
  The Human Resource Manager should have at
least five years’ experience in a similar role
How to Apply:
All suitably qualified and interested candidates are encouraged to send
their updated CVs via email to Your cover
letter should be the email itself and your CV should be attached in Word or PDF
format. The subject line of your email should be the job title followed by your
name, eg Imports Coordinator – Allan Nsubuga
Deadline: 10th December, 2016
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