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US Non-profit Jobs – Management and Logistics Assistant at Lutheran World Relief (LWR)

Organisation: Lutheran World Relief (LWR)
Project Name: Legume Seed Project
Duty Station: Kampala, Uganda
About LWR:
Lutheran World Relief is a US
non-profit organization that works with local partners to provide lasting
solutions to poverty, injustice and human suffering.
Job Summary: The Management and Logistics Assistant
will support the Legume Seed roject management team. The Assistant will ensure
smooth operations and timely communications and reporting of a fast-paced
project.
Key Duties and
Responsibilities: 
  • In
    charge of creating and maintaining project and team member work plans in
    Microsoft Project.
  • Coordinate
    scheduling and provide logistical and administrative support for various
    meetings and events.
  • Rapidly
    generate accurate and concise summaries of meetings and events and
    distribute them to relevant stakeholders.
  • Ensure
    follow up actions decided upon during meetings are carried out by persons
    to whom the actions are assigned.
  • Coordinate
    information sharing among project stakeholders.
  • Backstop
    project staff in report preparation.
  • Develop
    and maintain a data library including but not limited to: maintenance of
    all project documents and key communication, Implementer application and
    review documents and process, Implementer sales records, verification
    results and reports, and Volume Guarantee and End-of-Pilot Payment
    tracking and management.
  • Direct
    staff travel within Kampala and throughout the country, managing driver
    availability, arrangements for accommodations, and other necessary
    preparations.
  • Coordinate
    procurement of goods and services related to the project, following agency
    procurement policies related to bidding, contract development,
    verification of deliverables, and timely payments.
  • Manage
    logistics duties assigned to contractor(s) for project related special
    events and public relations.
  • Support
    planning and logistics of staff travel.
  • Support
    Finance and Administration Manager in record keeping and simple accounting
    tasks related to the project.
  • Perform
    administrative tasks related to the project, including telephone
    communications, correspondence, copying, filing, and general organization.
  • Participate
    fully in project management meetings and contribute to decision making.
  • Perform
    any other duties as assigned by the supervisor.
Qualifications, Skills and
Experience: 
  • The
    ideal candidate should preferably hold a Bachelor’s degree in, Economics,
    Business Administration or similar relevant qualifications.
  • At
    least three years’ experience working on international donor-funded
    projects.
  • Proven
    ability to work independently in a fast-paced environment, manage time and
    complex tasks, pay attention to details, adapt to changing priorities and
    deadlines, identify opportunities and challenges and propose appropriate
    responses or solutions.
  • Computer
    proficiency, including Microsoft Office Suite and MS Project 2010.
    Experience with Quickbooks desirable but not necessary.
  • Fluency
    in English, with excellent written communication skills.
  • Available
    for occasional travel within Uganda for up to one week at a time.
  • Show
    commitment to LWR’s core values and ability to model those values in relationships
    with colleagues and partners
How to Apply:
All suitably qualified and
interested candidates should send their applications via email to:
info-ug@lwrearo.org with the job title for which you are applying in the
subject line. Include in the body of the email the following information:
NAME:
HIGHEST LEVEL OF EDUCATION:
NUMBER OF YEARS OF RELEVANT
EXPERIENCE:
MINIMUM SALARY EXPECTATION
(monthly, gross):
Also, include as attachments
a cover letter and CV. Do not include copies of diplomas or certificates.
Deadline: 19th June,
2015 by 5:00PM Ugandan Time
For More Ugandan Jobs, Please
Visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

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