Job Title: Management and Logistics Assistant
Organisation: Lutheran World Relief (LWR)
Project Name: Legume Seed Project
Duty Station: Kampala, Uganda
About LWR:
Lutheran World Relief is a US
non-profit organization that works with local partners to provide lasting
solutions to poverty, injustice and human suffering.
non-profit organization that works with local partners to provide lasting
solutions to poverty, injustice and human suffering.
Job Summary: The Management and Logistics Assistant
will support the Legume Seed roject management team. The Assistant will ensure
smooth operations and timely communications and reporting of a fast-paced
project.
will support the Legume Seed roject management team. The Assistant will ensure
smooth operations and timely communications and reporting of a fast-paced
project.
Key Duties and
Responsibilities:
Responsibilities:
- In
charge of creating and maintaining project and team member work plans in
Microsoft Project. - Coordinate
scheduling and provide logistical and administrative support for various
meetings and events. - Rapidly
generate accurate and concise summaries of meetings and events and
distribute them to relevant stakeholders. - Ensure
follow up actions decided upon during meetings are carried out by persons
to whom the actions are assigned. - Coordinate
information sharing among project stakeholders. - Backstop
project staff in report preparation. - Develop
and maintain a data library including but not limited to: maintenance of
all project documents and key communication, Implementer application and
review documents and process, Implementer sales records, verification
results and reports, and Volume Guarantee and End-of-Pilot Payment
tracking and management. - Direct
staff travel within Kampala and throughout the country, managing driver
availability, arrangements for accommodations, and other necessary
preparations. - Coordinate
procurement of goods and services related to the project, following agency
procurement policies related to bidding, contract development,
verification of deliverables, and timely payments. - Manage
logistics duties assigned to contractor(s) for project related special
events and public relations. - Support
planning and logistics of staff travel. - Support
Finance and Administration Manager in record keeping and simple accounting
tasks related to the project. - Perform
administrative tasks related to the project, including telephone
communications, correspondence, copying, filing, and general organization. - Participate
fully in project management meetings and contribute to decision making. - Perform
any other duties as assigned by the supervisor.
Qualifications, Skills and
Experience:
Experience:
- The
ideal candidate should preferably hold a Bachelor’s degree in, Economics,
Business Administration or similar relevant qualifications. - At
least three years’ experience working on international donor-funded
projects. - Proven
ability to work independently in a fast-paced environment, manage time and
complex tasks, pay attention to details, adapt to changing priorities and
deadlines, identify opportunities and challenges and propose appropriate
responses or solutions. - Computer
proficiency, including Microsoft Office Suite and MS Project 2010.
Experience with Quickbooks desirable but not necessary. - Fluency
in English, with excellent written communication skills. - Available
for occasional travel within Uganda for up to one week at a time. - Show
commitment to LWR’s core values and ability to model those values in relationships
with colleagues and partners
How to Apply:
All suitably qualified and
interested candidates should send their applications via email to:
[email protected] with the job title for which you are applying in the
subject line. Include in the body of the email the following information:
interested candidates should send their applications via email to:
[email protected] with the job title for which you are applying in the
subject line. Include in the body of the email the following information:
NAME:
HIGHEST LEVEL OF EDUCATION:
NUMBER OF YEARS OF RELEVANT
EXPERIENCE:
EXPERIENCE:
MINIMUM SALARY EXPECTATION
(monthly, gross):
(monthly, gross):
Also, include as attachments
a cover letter and CV. Do not include copies of diplomas or certificates.
a cover letter and CV. Do not include copies of diplomas or certificates.
Deadline: 19th June,
2015 by 5:00PM Ugandan Time
2015 by 5:00PM Ugandan Time
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