Operations Officer (Finance/Admin) – WellShare International

Organisation: WellShare
International
Duty Station:  Uganda
Reports to: Operations
Manager
About WellShare:
WellShare International is an international U.S.-based non-governmental
organization headquartered in Minneapolis, Minnesota whose mission is to
improve the health of women, children and their communities around the world.
WellShare is currently implementing the Scaling up Access to Advancing
Community Based Access to Injectable Contraceptives in Uganda in Busoga and
Teso Regions (Iganga and Kumi Districts).
Job Summary: The Operations
Officer (Finance/Admin) will offer technical support for and coordination of
operational activities, including administrative, financial, procurement and
logistical duties for the WellShare Iganga Field Office.
Key Duties and
Responsibilities: 
  • Supports the Operations Manager in
    managing district financial activity, including generating field office
    monthly financial reports (funds request, expense tracking, budget vs.
    expense monitoring, cash counts) according to internal guidelines and
    deadlines;
  • Manages field office operating cash and
    makes cash and real time payments, ensuring cash is handled appropriately
    and securely; generates check payments as applicable, and maintains
    records and accountabilities.
  • Executes banking transactions as
    authorized.
  • Complies and adheres to WellShare
    financial policies/procedures.
  • Ensures that staff members understand and
    adhere to WellShare financial policies and procedures, through mentoring
    and training as needed.
  • Transparent and accountable in all
    activities.
  • Acts as point person for all procurement
    at the field office; including raising purchase requisitions, raising
    requests for quotations, conducting bids analysis and issuing purchase
    orders.
  • Assists the Program Manager to ensure
    organizational and sub partner compliance at district level with donor
    contracts and GOU laws and funds accountability and monitoring.
  • Orients field office staff to operational policies
    and procedures.
  • Works in liaison with the Operations
    Manager to manage field office vehicle fleet, manages fixed assets,
    information and technology (IT) in field office, including protecting IT
    resources, etc.
  • Organizes district logistics, including
    travel, vehicles, and trainings.
  • Maintains regular communications with line
    manager (Program Manager) and with Operations Manager via email, phone,
    and face-to-face meetings.
Qualifications, Skills and
Experience: 
  • At least three years’ experience executing
    operational, administrative and financial duties, preferably for an
    international non-governmental organization in Uganda.
  • The applicant should hold a Bachelor’s
    degree in Business Administration, Project Administration/Management,
    Accounting, or related field.
  • Significant experience budgeting and
    planning; applied knowledge of field-level accounting and budget
    monitoring.
  • Working knowledge of USG rules and
    regulations.
  • Proven ability to produce high-quality
    written documents, including reports to line managers, senior management,
    and project stakeholders.
  • Advanced computer skills, including the
    ability to type quickly and to use Microsoft Office products (Excel
    essential), email, and internet
  • Working experience with QuickBooks
    accounting software required.
  • Demonstrated leadership and/or supervisory
    experience.
  • Possess the ability to prioritize and
    handle multiple tasks simultaneously.
  • Fluency in English (written & spoken);
    proficiency in local language, preferably Lusoga.
  • Past work experience with an NGO
    preferred.
How to Apply: 
All candidates are strongly encouraged to send a cover letter, resume,
past salary history and desired salary, and three professional references by
email (required) to: jobsug@wellshareinternational.org with the position name
in the title of the email. Please do not send certificates.
Deadline: Friday, 19th
December, 2014
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Visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline


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