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• Examines, analyzes, ensures eligibility
  and recommends for payment of a variety of difficult and complex vouchers,
  including claims against contracts, purchase orders, grants and complex
  travel vouchers.
• Makes independent judgement as to the
  accuracy and eligibility of the voucher claim presented for payment;
  ensures that it conforms to the payment provisions set forth in the
  obligation. Rejects incomplete or invalid voucher claims and returns the
  documents to vendors.
• Ensures that the request for payment
  documents are valid and accurate; the expenditures presented for
  reimbursement are consistent with the terms and conditions as stated in
  the contracts; and that they are adequately supported by proper and
  sufficient documentation.
• Ensures that travel and program advance
  requests are approved in accordance with PC Cash Management Policy and the
  established standard operating procedures
• The incumbent scrutinizes vouchers and
  works directly with the FAs to resolve discrepancies at the lowest level
  and informs supervisor of unresolved issues.
• Ensures that administrative approvals,
  justification and/ or additional supporting documentation have been
  obtained prior to processing claimed expenses.
• Ensures that payments are eligible under
  current PC guidance and made against valid obligations and sufficient
  funds in ForPost.
• Analyzes historical payment records of
  recurring expenses and coordinates with the Financial Assistants to
  provide any necessary increments/ adjustments in obligated amounts.
• Ensures that all invoices are paid on time
  and in full compliance with the requirements of the Prompt Payment Act.
  Assist vendors with the prompt resolution of payment problems and/ or
  inquiries by tracking all payments.
• Provides interpretation of applicable PC
  UG payment regulations, procedures and guidance to vendors regarding
  proposed payments.

• Responsible for preparing Travel
  Authorizations
• Review and process Travel vouchers for PC
  staff and official visitors
• Dissemination of policies related to
  travel such as allowable travel expenses, reimbursement procedures, travel
  regulations, Per diem rates and others
• Coordinate with Travel Agents to ensure
  that travel related permissions/ formalities are adhered to and also that
  tickets are issued in a timely manner.
• Coordinates with relevant staff to ensure
  that PC staff travel requirements are appropriately met
• For staff on official travel, coordinate
  with hosting Posts to ensure that all travel requirements are met in a
  timely manner e.g sending TAs, passport information, VISA information etc.
• Follow up on travel related invoices and
  payments such as those for tickets, airport transfers, visas etc
• Assists to make hotel and other
  travel-related reservations for official Peace Corps travellers and
  visitors; occasionally work with Travel Card Holder when required to use
  card.

• Assist with photocopying/ collating of
  non-cashier vouchers
• Coordinate and track all DHL/FedEx
  shipment to Peace Corps HQ/GAP
• Be knowledgeable of the Peace Corps Uganda
  Safety and Security polices and procedures to include timely reporting of
  suspicious incidents, persons or articles
• Ensure complete confidentiality regarding
  all information related to PC staff, volunteers and operations.
• Serve as backup for admin staff as
  assigned by DMO
• Performs other duties as assigned by the
  DMO

• The US Peace Corps jobholder must possess
  a good university Degree or equivalent in Accounting, Auditing, Business
  Administration or a related field.
• At least four years’ progressively
  responsible experience in voucher examination, accounts payables,
  accounting, auditing or related budget and fiscal work. US Government
  experience is an Added Advantage
• General familiarity with accounting
  principles and concepts, financial management and reporting procedures.
• Possess the ability to comprehend and
  logically, accurately and properly apply the voucher examination process,
  various and detailed technical program regulations, terms and conditions
  as exist.
• Must have tact and ability to explain
  clearly and convincingly the rationales for payment disallowances.
• Excellent analytical and decision making
  abilities.
• Ability to work under limited supervision,
  and to organize and prioritize work schedules is also critical.
• Incumbent must also be able to undertake a
  critical review of vouchers, applying technical skills together with
  existing general rules and regulations to each and every voucher submitted
  for payment and liquidation.
• Excellent interpersonal and customer
  service skills
• Legally able to work in Uganda

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