United States Peace Corps (PC) Careers – Voucher Examiner/ Travel Assistant

Organisation: United States Peace Corps (PC)
Duty Station: Kampala, Uganda
Reports to: Director Management & Operations (DMO)
About United States Peace Corps (PC):
Peace Corps (PC) is an agency of the United States Government, which
brings American volunteer development workers to assist Uganda in capacity
building and technical assistance activities in Health, Education and Community
Economic Development. There are about 160 Volunteers assigned to non-government
organizations, government entities, clinics, colleges and schools. Peace Corps
also aims to build cultural understanding between Americans and
Ugandans.  All positions require excellent command of English, both
spoken and written; native ability in spoken and written in at least one widely
spoken Ugandan language. 
Job Summary: The Voucher Examiner/Travel Assistant is
responsible for all aspects of Peace Corps Uganda voucher examination,
preparation of Travel Authorizations and review of Travel vouchers.
Key Duties and
Responsibilities: 
1. Finance/ Voucher Examiner (50%):
  • Examines, analyzes, ensures eligibility
    and recommends for payment of a variety of difficult and complex vouchers,
    including claims against contracts, purchase orders, grants and complex
    travel vouchers.
  • Makes independent judgement as to the
    accuracy and eligibility of the voucher claim presented for payment;
    ensures that it conforms to the payment provisions set forth in the
    obligation. Rejects incomplete or invalid voucher claims and returns the
    documents to vendors.
  • Ensures that the request for payment
    documents are valid and accurate; the expenditures presented for
    reimbursement are consistent with the terms and conditions as stated in
    the contracts; and that they are adequately supported by proper and
    sufficient documentation.
  • Ensures that travel and program advance
    requests are approved in accordance with PC Cash Management Policy and the
    established standard operating procedures
  • The incumbent scrutinizes vouchers and
    works directly with the FAs to resolve discrepancies at the lowest level
    and informs supervisor of unresolved issues.
  • Ensures that administrative approvals,
    justification and/ or additional supporting documentation have been
    obtained prior to processing claimed expenses.
  • Ensures that payments are eligible under
    current PC guidance and made against valid obligations and sufficient
    funds in ForPost.
  • Analyzes historical payment records of
    recurring expenses and coordinates with the Financial Assistants to
    provide any necessary increments/ adjustments in obligated amounts.
  • Ensures that all invoices are paid on time
    and in full compliance with the requirements of the Prompt Payment Act.
    Assist vendors with the prompt resolution of payment problems and/ or
    inquiries by tracking all payments.
  • Provides interpretation of applicable PC
    UG payment regulations, procedures and guidance to vendors regarding
    proposed payments.
Assist in tracking and reconciling of Vendor Payments
2. Travel (40%)
  • Responsible for preparing Travel
    Authorizations
  • Review and process Travel vouchers for PC
    staff and official visitors
  • Dissemination of policies related to
    travel such as allowable travel expenses, reimbursement procedures, travel
    regulations, Per diem rates and others
  • Coordinate with Travel Agents to ensure
    that travel related permissions/ formalities are adhered to and also that
    tickets are issued in a timely manner.
  • Coordinates with relevant staff to ensure
    that PC staff travel requirements are appropriately met
  • For staff on official travel, coordinate
    with hosting Posts to ensure that all travel requirements are met in a
    timely manner e.g sending TAs, passport information, VISA information etc.
  • Follow up on travel related invoices and
    payments such as those for tickets, airport transfers, visas etc
  • Assists to make hotel and other
    travel-related reservations for official Peace Corps travellers and
    visitors; occasionally work with Travel Card Holder when required to use
    card.
3. Administrative (10%)
  • Assist with photocopying/ collating of
    non-cashier vouchers
  • Coordinate and track all DHL/FedEx
    shipment to Peace Corps HQ/GAP
  • Be knowledgeable of the Peace Corps Uganda
    Safety and Security polices and procedures to include timely reporting of
    suspicious incidents, persons or articles
  • Ensure complete confidentiality regarding
    all information related to PC staff, volunteers and operations.
  • Serve as backup for admin staff as
    assigned by DMO
  • Performs other duties as assigned by the
    DMO
Qualifications, Skills and
Experience: 
  • The US Peace Corps jobholder must possess
    a good university Degree or equivalent in Accounting, Auditing, Business
    Administration or a related field.
  • At least four years’ progressively
    responsible experience in voucher examination, accounts payables,
    accounting, auditing or related budget and fiscal work. US Government
    experience is an Added Advantage
  • General familiarity with accounting
    principles and concepts, financial management and reporting procedures.
  • Possess the ability to comprehend and
    logically, accurately and properly apply the voucher examination process,
    various and detailed technical program regulations, terms and conditions
    as exist.
  • Must have tact and ability to explain
    clearly and convincingly the rationales for payment disallowances.
  • Excellent analytical and decision making
    abilities.
  • Ability to work under limited supervision,
    and to organize and prioritize work schedules is also critical.
  • Incumbent must also be able to undertake a
    critical review of vouchers, applying technical skills together with
    existing general rules and regulations to each and every voucher submitted
    for payment and liquidation.
  • Excellent interpersonal and customer
    service skills
  • Legally able to work in Uganda
 Language Proficiency: Level IV English Proficiency
How to Apply:
All applications should be sent electronically. Please attach a Word
formatted letter of interest and resume and names and contact information for
three references to: applications@ug.peacecorps.gov. Also, please clearly
indicate the position applied for on the subject line of the cover email. All
submitted documents become the property of the Peace Corps and will not be
returned.  You will be contacted ONLY if you are deemed qualified and
invited for an interview. If called for an interview, you will be expected to
bring a reference letter from your area Local Council (LC1).
Deadline:  25th August, 2014

For
More Ugandan Jobs, Please Visit http://www.theugandanjobline.com  or
find us on our facebook page https://www.facebook.com/UgandanJobline

Leave a Reply

Your email address will not be published. Required fields are marked *