Stores Assistant Jobs – Media Challenge Initiative

Job Title: Stores Assistant

Organisation: Media Challenge Initiative

Duty Station: Kampala, Uganda

About Organisation:

Media Challenge Initiative is a youth-driven non-profit, building the next generation of journalists in Africa through training, mentorship and experiential peer-to- peer learning. MCI has been providing professional journalism and multimedia journalism training since 2012. It is a social enterprise led by a team of four Ugandans that focus on student journalists who hope to improve their skills in the fields of journalism by providing media fellowship and journalism workshops.

Job Summary: Media Challenge Initiative (MCI) is seeking a proactive and highly organized Store Assistant to oversee the day-to-day management of equipment, inventory, and store operations within our Kampala office. The role is essential in ensuring efficient equipment control, proper record keeping, timely distribution of materials, and accountability for organizational assets across both the NGO and social enterprise functions. This position focuses on inventory management, procurement support, stock monitoring, and operational coordination. It goes beyond basic storekeeping, requiring strong organizational, administrative, and problem-solving skills, as well as the ability to maintain accurate systems and support smooth internal operations.

Key Duties and Responsibilities:

Inventory & Asset Management

• Maintain accurate records of all stock, tools, equipment, and supplies using inventory systems
• Issue, receive, and track movement of inventory to staff, departments, and field activities.
• Conduct regular stock counts and reconciliations to prevent loss, damage, or discrepancies.
• Manage simultaneous issuance of equipment to field teams while maintaining sufficient buffer stock at the main hub to support ongoing operations and requests
• Store Operations & Safety Compliance
• Oversee the day-to-day management, organization, and cleanliness of the store and storage areas to ensure efficient operations
• Ensure proper labelling, storage, and handling of supplies and equipment in accordance with organizational procedures and safety standards.
• Conduct regular inspections to ensure storage spaces, tools, and equipment meet workplace health and safety requirements

Procurement & Logistics Coordination

• Provide equipment and materials for onboarding processes in coordination with People & Culture, ensuring all new staff are issued required tools and assets on time.
• Monitor inventory levels and initiate restocking requests to avoid operational shortages or delays.
• Coordinate with procurement and Finance & Admin teams to receive, verify, and record deliveries against purchase orders and invoices.

Reporting, Coordination & Operational Support

• Coordinate logistical support for trainings, events, productions, workshops, and field activities by ensuring timely availability of required materials and equipment.
• Prepare and maintain inventory reports, equipment movement records, asset registers, and supporting store documentation.
• Work closely with finance, administration, HR, production, and program teams to ensure smooth operational support across the organization.
• Recommend and support improvements to inventory systems, store processes, and operational efficiency

Qualifications, Skills and Experience:

• Bachelor’s degree in Procurement, Business Administration or a related field.
• At least 1 year experience in storekeeping, inventory management or logistics preferably in development organizations, or fast-paced environments.
• Strong command of English (written and spoken); knowledge of additional Ugandan languages is an advantage.
• Proficiency in Microsoft Office Suite and Google Workspace; experience with inventory or asset management systems is an added advantage.
• Strong numerical, record-keeping, and reporting skills with high accuracy and attention to detail.
• Ability to manage multiple requests, deadlines, and operational demands in a structured and efficient manner.
• Highly organized with strong discipline in maintaining order, systems, and accountability.
• Proactive and solution-oriented, with the ability to anticipate stock needs and operational challenges.
• Strong sense of responsibility and integrity in handling organizational assets and equipment.
• Team-oriented with good communication skills and ability to coordinate across departments.
• Calm under pressure, adaptable, and effective in fast-paced or field-based operational environments.

How to Apply:

All suitably qualified and Interested applicants should apply online at the link below.

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NB: Only shortlisted candidates will be contacted.

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Level of Education: bachelor degree

Work Hours: 8

Experience in Months: 12