Job Title: Personal Assistant
Organisation: HR Beyond Limits
Duty Station: Kampala, Uganda
About Organisation:
HR Beyond Limits is a boutique Human Resource Consultancy firm based in Kampala, Uganda, offering end-to-end HR solutions including recruitment, outsourcing, and advisory services to organizations across East Africa.
Job Summary: Our client is looking for a professional Personal Assistant who will provide high-level administrative, organizational, and coordination support to the Executive, ensuring the effective management of schedules, correspondence, meetings, documentation, travel arrangements, and day-to-day priorities.
The successful candidate must be highly organized, discreet, proactive, and capable of managing multiple priorities in a fast-paced environment while maintaining a high level of professionalism and confidentiality
Key Duties and Responsibilities:
Executive Support
- Manage the Executive’s calendar, appointments, meetings and daily schedule.
- Coordinate meetings, prepare agendas and ensure timely follow-up on action points.
- Manage correspondence, emails, calls and other communications on behalf of the Executive.
- Prepare, review and organize reports, presentations, documents and briefing materials.
- Follow up on assignments and commitments to ensure timely completion.
- Assist the Executive in prioritizing tasks and managing competing demands.
Administration and Coordination
- Maintain organized physical and electronic records and confidential documents.
- Coordinate office, personal and business-related administrative requirements as assigned.
- Arrange meetings, appointments, travel, accommodation and other logistical requirements.
- Coordinate with internal departments, clients, service providers and other stakeholders on behalf of the Executive.
- Monitor deadlines and ensure important tasks and commitments are followed up appropriately.
Communication and Stakeholder Management
- Serve as a professional point of contact between the Executive and internal and external stakeholders.
- Receive and respond to routine enquiries on behalf of the Executive.
- Build and maintain professional relationships with clients, partners, suppliers and other stakeholders.
- Exercise discretion and sound judgement when handling sensitive or confidential information.
Research and Reporting
- Conduct research and gather information as required by the Executive.
- Prepare summaries, reports, presentations and other documents to support decision-making.
- Track and follow up on key assignments, projects and action points.
- Provide timely updates to the Executive on outstanding matters and priorities.
General Support
- Anticipate the Executive’s needs and proactively address administrative requirements.
- Support the Executive with special projects and other assignments as required.
- Perform other reasonable duties consistent with the role and the needs of the Executive.
Qualifications, Skills and Experience:
The following are mandatory requirements:
- Master’s degree from a recognized institution.
- Bachelor’s degree in a Science-related discipline from a recognized institution.
- A minimum of five (5) years’ proven experience working in a Personal Assistant role, preferably supporting a senior executive or business leader.
- Demonstrated experience managing executive schedules, correspondence, meetings, travel and confidential information.
- Strong experience in coordinating multiple priorities and following up on assignments to completion.
- Candidates who do not meet the above mandatory academic and experience requirements will not be considered.
The successful candidate should demonstrate:
- Excellent organisational and time-management skills.
- Strong written and verbal communication skills.
- High attention to detail and accuracy.
- Excellent diary, meeting and task management abilities.
- Strong follow-up and coordination skills.
- Ability to anticipate needs and work proactively.
- Strong interpersonal and stakeholder management skills.
- Ability to handle confidential and sensitive information with discretion.
- Good research, analytical and problem-solving abilities.
- Ability to work independently and manage competing priorities.
- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint and Outlook.
- High levels of professionalism, maturity, integrity and discretion.
How to Apply:
All suitably qualified and Interested applicants should apply online at the link below.
Opens the employer’s application pageApply Now →
Deadline: 25th September 2026
NB: Only shortlisted candidates will be contacted.
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Level of Education: postgraduate degree
Work Hours: 8
Experience in Months: 60