Job Title: Medical Records Officer (Fresher Jobs)
Organisation: Infectious Diseases Institute (IDI)
Duty Station: Gulu, Uganda
About Organisation:
Infectious Diseases Institute (IDI) is an independently governed institute within the College of Health Sciences at Makerere University and has the mission “To strengthen health systems in Africa, with a strong emphasis on infectious diseases, through research and capacity development.” IDI has operations across Uganda as well as in a number of other African countries and has a staffing of over 1,000 managing multiple projects in research, clinical services, public health and training.
Job Summary: The Medical Records Officer will be responsible for the accurate management, maintenance, and confidentiality of patient medical records using the hospital electronic system. The role supports clinical teams through document audits, data accuracy, reporting, and compliance with medical records standards.
Key Duties and Responsibilities:
- Transfer paper-based patient records into the electronic medical records system.
- Ensure medical records are complete, accurate, timely, and properly organized.
- Maintain strict confidentiality and safeguard patient information in line with hospital policies and data protection standards.
- Apply clinical coding ( to accurately capture diagnoses and treatments.
- Audit patient records and communicate discrepancies or omissions to doctors and specialists for correction.
- Manage patient indexing, including correction of duplicate records and wrong activations.
- Book patient appointments and provide reminders, particularly for inpatients (IPD).
- File and manage internal and external documentation including laboratory reports, radiology results, medical reports, and medication administration records.
- Prepare and submit routine medical records and system usage reports.
- Take responsibility for assigned tasks to enhance medical records management, compliance, and institutional reputation.
- Perform any other duties as assigned by the supervisor
Qualifications, Skills and Experience:
- A Diploma in Medical Records Management from a recognized institution.
- At least one (2) year of experience working in a healthcare facility.
- Experience using computers and electronic medical record systems.
- Good knowledge of medical terminology and clinical documentation.
- Strong data entry and typing skills.
- Excellent verbal and written communication skills.
- Attention to detail, confidentiality, and accuracy
How to Apply:
All interested candidates should apply online at the link below.
Deadline: 10th February 2026
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Level of Education: associate degree
Work Hours: 8
Experience in Months: 12