Job Title: Data Clerk – 5 Fresher Positions
Organisation: Makerere University Joint AIDS Program (MJAP)
Duty Station: Iganga, Uganda
Other locations: Bugweri, Kamuli and Kaliro district
About Organisation:
Makerere University Joint AIDS Program (MJAP) emerged from the Mulago – Mbarara Teaching Hospitals Joint AIDS Program (MJAP) which was established in November 2004 under the then Makerere University Faculty of Medicine. Over the last 20 years, we have broadened our work beyond the support of provision of comprehensive HIV and TB services to include capacity strengthening for health care workers across Uganda and conduct research to inform policies for HIV/TB and other HIV comorbidities in the country.
Job Summary: The Data Clerk will work closely with the facility medical records assistant to ensure that patients’ records are captured accurately and HMIS reports are compiled and submitted in DHIS2 and MJAP Monitoring, Evaluation and Learning reporting systems on time.
Key Duties and Responsibilities:
- Work closely with the facility records officers and where necessary health sub-district records officers and district HMIS focal persons and Biostatisticians to quantify the HMIS and non-HMIS tools needed to ensure sustained data collection at the health facility.
- Engage with the records officers to ensure that best practices of medical records storage and management are implemented.
- Ensure that data on additional indicators outside of the DHIS2 reporting system are collected in time and submitted to the Data Officers.
- Work closely with the facility records officers to mentor and coach other health workers on appropriate use of HMIS data collection tools for data capture.
- Prepare data displays (including annual targets) of facility data and ensure they are displayed at health facilities routinely.
- Support the records officer to ensure HMIS tools are updated in time.
- Work with records officer to ensure proper filing and file retrieval during patient care and updated patient records in Uganda EMR (OpenMRS).
- Work with records officer to ensure that HIV care data captured on patient forms during patient visits is transcribed to pre-ART and ART registers and updated in the Uganda EMR (Open MRS) on time.
- Work with the health facility records officer to prepare HMIS reports and submit them in DHIS2 in time.
- Participate in HIBRID and extra indicators (outside DHIS2) data entry at cluster level.
- Compile weekly, monthly and quarterly supplementary data not reported in DHIS2 and submit it to the MJAP Monitoring, Evaluation and Learning unit on time.
- Ensure that confidentiality of data collected and stored is always maintained in proper filling and archival systems.
- Ensure that the entered data are backed up regularly and the data are well protected.
- Ensure safety of all equipment in the data room.
- Perform basic data analysis on data from HMIS data to inform MJAP cluster-based teams on the progress of interventions at the supported facility.
Qualifications, Skills and Experience:
- A minimum of a diploma in records and archives management, medical records, Information Technology, Quantitative Economics or any other related field from a reputable institute.
- At least two years’ experience in data management or demonstrated relevant experience acquired through internship placement.
- Familiarity with use of Microsoft Excel.
- Working knowledge of Health Management Information System (HMIS).
- Previous experience with PEPFAR funded programs.
- Excellent written and oral communication skills.
- High level of flexibility
- Good interpersonal skills and ability to work under minimal supervision
Note: MJAP is dedicated to inclusion and diversity, evaluating all job applicants solely based on merit, regardless of race, gender, color, national origin, religion, age, marital status, or disability. As an equal opportunity employer, MJAP does not charge applicants at any stage and is not responsible for losses from fraudulent recruitment activities.
How to Apply:
All qualified candidates are invited to apply online at the link below
Deadline: 4th December 2025
For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline
Level of Education: diploma
Work Hours: 8
Experience in Months: 24