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Deputy Chief of Party – Operations US Non-profit Careers – Catholic Relief Services (CRS)

 Job Title:        Deputy Chief of Party –
Operations

Organization:
Catholic Relief Services (CRS)

Duty Station:
Kampala, Uganda

Reports to:  Chief
of Party

 

About US:

Catholic Relief
Services (CRS) is an international non-governmental organization (NGO)
supporting relief and development work in over 100 countries around the world.
CRS carries out the commitment of the Bishops of the United States to assist
the poor and vulnerable overseas. CRS’ Catholic identity is at the heart of our
mission and operations; serving people on the basis of need, regardless of
creed, ethnicity or nationality. CRS works through local church and non-church
partners to implement its programs.

 CRS has worked in
Uganda since 1965, initially providing emergency assistance to Sudanese
refugees living in the north. Over the years, CRS has expanded its programming
to also address development needs in western, central and eastern Uganda. CRS’
projects in Uganda currently include agriculture, health, microfinance,
peacebuilding and youth. CRS Uganda implements its programs through
partnerships with local organizations, including the Catholic Church, other
faith-based organizations and community entities for maximum impact and
sustainability. CRS Uganda employs around 190 staff and has its main office in
Kampala, with sub-offices in Moroto, Yumbe, and Hoima

 

About Vines Project:

The Vines Project,
implemented by CRS Uganda, is a five-year, $13 million Food for Progress
project that will make Uganda the world’s next leading supplier of high-quality
vanilla. Vines will leverage the expertise of CRS and its partners to enhance
the production of safe, pure vanilla and develop sustainable market links with
US vanilla companies, directly transforming the lives of 16,200 farmers, 836
supply chain actors and create 15,820 new jobs to reach 32,856 vanilla
stakeholders. The Vines strategy reflects best practices in sustainable
development and will leave Uganda with a robust vanilla farming community
resilient to the boom/bust nature of the market and a cadre of private sector
agricultural extensionists to support more sophisticated production,
processing, and marketing needs.

 

Job Summary:  The Deputy Chief of Party – Operations will
lead, manage and supervise all aspects of program operations for the VINES
Project. Reporting to and in coordination with the Chief of Party, you will be
responsible for generating financial reports (including donor reports),
tracking expenses, overseeing the administration of sub-awards, managing grants
and compliance staff at the Kampala office and supporting staff in field
offices. Forecasting for donor reporting, sub-recipient management and
compliance; as well as operational risk management to increase the
effectiveness of program execution. You will lead operational excellence with a
focus in the areas of procurement and contracting, general management, and
operations. This position requires strong demonstrated experience in the areas
of program and budget management, as well as a strong knowledge of donor,
especially USG, contracts/grant agreements, funding mechanisms and
requirements. The position will provide direct supervision to the
Administrative officer with a strong emphasis in mentoring, and coaching.

 

Key Duties and
Responsibilities: 

Management and Administration for VINES Project:

  • Use appropriate project management tools to superivse the planning,
    reviewing, and tracking of progress on project implementation and
    utilization of project resources
  • Identify management system weaknesses, establish priorities, provide
    recommendations for improved operations performance and ensure compliance
  • Ensure timely dissemination of new initiatives and policies and
    monitoring of implementation and compliance;
  • Participate in donor calls and assist the COP to respond to donor
    requests and to proactively raise issues and questions to the donor on
    grant management issues
  • Coordinating internal project, CP and other internal CRS staff
    efforts to further support financial and operational systems strengthening
    to project sub-awardees

Financial:

  • Lead and supervise participatory monthly budget analyses with
    technical leads, and partners to ensure resources are being deployed on
    time and on budget to meet workplan and targets and to drive accurate
    monthly forecasts
  • Prepare the Cash forecast for VINES
  • Lead and supervise, with the support of finance team, the monitoring
    of budget variance closely and ensure proactive communication and action
    regarding contractual budget flexibility
  • Lead and supervise the timely review and submission of donor
    reporting, including the commodity report and forecast, and quarterly and
    annual reports.
  • Lead and supervise the budget revision/amendment process and oversee
    the production of monthly budget variance analytics ensuring collaborative
    participation of finance team in support of the COP and technical leads to
    ensure budget is realistic and appropriate to meet contractual workplan
    and logframe indicator targets.

Sub-award and sub-contract management oversight:

  • Manage and supervise the development, approval and signing of the
    contractual agreements between CRS and the vendors and consultants to
    include the negotiation and execution in coordination with the relevant
    departments of CRS.
  • Lead the proactive coordination of all contributors to the
    contractual donor reports (internal and external, program and finance)
    ensuring they understand the timeline and adhere to deadlines.
  • Ensure adequate sub-award and sub-contracting development processes,
    monitoring and management systems are in place to ensure effective and
    timely issuance, reporting and oversight of all sub-awards/sub-contracts.
  • Monitor the effective oversight and support to recipients of
    sub-awards and sub-contracts by the project to ensure consistent
    compliance with the terms of their agreements including financial
    management and compliance with donor regulations;
  • Monitor the timely submission of accurate financial and activity
    reporting by sub-award recipients, including training and mentorship for
    key sub-awardee staff in preparations and review of standard USAID
    financial reporting;

Audit Follow-up:

  • In collaboration with CRS Uganda’s Grants Management Unit, ensure
    that the Consortia provide accurate and timely inputs into the program and
    project audits.
  • In close collaboration with CRS Head of Operations, ensure timely
    closure of audit recommendations; document and ensure discussion and
    preparation of a plan of action.
  • Monitor implementation of action/corrective action plans relative to
    both internal and external audits and report back to COP and CRS Head of
    Operations.

 




Qualifications, Skills and
Experience: 

  • The ideal candidate for the Catholic Relief Services (CRS) Deputy
    Chief of Party – Operations job placement must hold a Master’s degree in
    international development, finance, business administration or similar
    field required.
  • At least five years of relevant work experience with an NGO, of
    which 3 years should be in USG finance and compliance.
  • Excellent command of spoken and written English.
  • Experience managing USG and/or other donor grant awards.
  • Demonstrated ability in building capacity and providing training and
    technical assistance.
  • Proven ability to be an effective supervisor of staff of varying
    levels of responsibility, when applicable.
  • Proficient in MS Office (Word, Excel and other appropriate
    software).
  • Self-guided, strong organizational and planning skills.
  • Ability to work independently and under pressure.
  • Excellent communication, coaching and facilitation skills.
  • Good planning, organizational and time management skills
  • Very good communication and interpersonal skills
  • Ethical conduct and ability to maintain confidentiality
  • Proactive, resourceful, solutions-oriented and results-oriented
  • English fluency, including excellent oral and written skills,
    required Travel:
  • Must be willing and able to travel up to 30%

 

Agency-Wide Competencies (for all CRS staff): These are rooted in the mission, values, and
principles of CRS and used by each staff member to fulfill his or her
responsibilities and to achieve the desired results.

  • Serves with Integrity
  • Models Stewardship
  • Cultivates Constructive Relationships
  • Promotes Learning

 

NOTE: To
apply, please follow these instructions exactly otherwise your application will
NOT be considered.

 

How to Apply:

All candidates should Email a cover letter and CV only
to ug_recruitment@crs.org

 

Large files and/or
scans of documents will lead to rejection of your application, in the subject
line of the email, copy and paste – DCOPOPERATIONS only

 

All applications that do not contain this exact subject line will be
rejected and not read.

 

Deadline: 2nd
October 2020

 

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