Finance Assistant NGO Jobs – Water For People

Job Title:    Finance Assistant
Organization: Water
For People
Duty Station: 
Kampala, Uganda
Reports to: Finance
and Administration Manager
About US:
Water For People is
an international non-governmental organization (NGO) that works with people and
partners to develop innovative and long-lasting solutions to the water,
sanitation, and hygiene problems in the developing countries. Water for People
seeks to see communities break free from the cycle of poverty and spend time
growing, learning, and thriving, instead of walking for water and fighting off
illness.
Job Summary:  The Finance Assistant provides support to the
Finance and Administration Manager in maintaining an effective and efficient
Finance and Administration Department that will support Water For People
Uganda’s programs and activities. The Finance Assistant is fully responsible
for the timely processing of day to day financial transactions and other
accounting activities and participates in laying ground for formulation of
required reports, plans and budgets. .
Key Duties and Responsibilities: 
Financial:
  • Ensure that all financial transactions conform to the agreed sound
    financial management system (Financial Manual) and where necessary advise
    the head of department to review existing policies.
  • Prepare payment vouchers for approved transactions and raise checks
    for review by the Finance and Administration Manager and approval by the
    Country Director and advise the head of department on further action to
    complete the transactions.
  • Support the total adherence to the financial system by all staff and
    partners. In particular, ensure proper utilization of accountability of
    all organizational monies that have been entrusted to all staff and other
    persons or organizations.
  • Full participation in budgeting and projecting processes.. Participate
    in planning and budget consolidation by providing supporting documents and
    facilitating other staff.
  • Support timely compilation, submission of draft accounts postings
    and reports any challenges to the Finance and Administration Manager to
    support management reports to key stakeholders in time.
  • Ensure all intercompany transactions (receivables and payables)
    posted and properly classified and all receipt for claims from different
    countries filed and ready for presentation whenever requested.
  • Periodically update staff of their request status, process the
    advance and ensure timely payment of the advance that are approved and
    communicate any challenges thereof.
  • Update staff on the overdue amount of the advances for immediate
    settlement and get recommendation for any challenges to support management
    decision.
  • Support the filing of statutory obligations such as NSSF and Taxes
    with the relevant authority and give feedback of any challenges thereof.
  • Process payment of salary and ensure deposit of staff salary to their
    respective accounts, pay slips issued to staff and respond to feedback
    thereof.
  • Post all transactions in NS a daily basis and ensure proper
    classification as per NS accounting system.
  • Asset management – Ensuring all assets are labelled, well maintained
    and upto date register, deployment and disposal
  • Maintain professional relationship with the bank and ensure all
    necessary support and feedback needed from the bank are timely
    communicated.
  • Process all bank transactions and pay as approved to the payees and
    collect all supportive documents.
  • Reconcile all bank and cash accounts monthly
Auditing:
  • Help in retrieval of financial documents for presentation to both
    internal and external auditors and answer audit questions, if any, on the
    documents.
  • Help in following up of any outstanding audit questions and
    presentation of audit evidence for proof of transactions to the auditors.
  • Support the Finance and Administration Manager to follow up on implementation
    of audit recommendation with responsible persons and updating action taken
    and any challenges thereof.
Administration
support:
  • Develop and maintain a filing system for financial information and
    documents and information (electronic and otherwise) that will facilitate
    easy, storage, retrieval and ensure the safety of the said documents
  • Draft minutes of meetings for finance department for review and
    approval and help in follow up of resolutions of issues raised.
  • Support annual verification of inventories and reconcile any
    discrepancies if any.
Key Result Areas:
  • Effective and up-to-date filing systems for the (vouchers, receipts,
    invoices, checks etc.)
  • Supports the Finance and Administration Manager to help staff
    understand financial documents e.g. financial policies, systems and
    procedures in the organization
  • Up-to-date entry of financial transactions into NetSuite accounting
    system according to agreed framework.
  • Staff advance followed up and overdue amount notified, reviewed and
    approved.
  • Integrity is maintained in financial transactions and that all
    financial procedures are adhered to. (Writing checks, vouchers, soliciting
    quotes, etc.)
  • Asset management



Qualifications, Skills and Experience: 
  • The applicant must hold a Bachelor’s Degree in Accounting, Commerce
    and or Business Administration (Accounting option).
  • Postgraduate Diploma in the relevant field desirable.
  • Professional qualification in Accounting (ACCA, CPA) is an added
    advantage
  • At least three years’ experience, preferably in a national or
    international NGO.
  • Proven knowledge of financial accounting procedures, clear
    understanding of Generally Accepted Accounting Principles (GAAP) and
    national regulatory requirements, and experience of multi donor reporting
  • Knowledge of computer application and conversant in Word processing,
    Spreadsheet and at least one accounting package.
  • Track record of working in a team with different backgrounds and
    expertise.
  • Excellent interpersonal skills and ability to work in a
    team-oriented environment.
  • Knowledge of grant management would be a plus.



Competencies:
  • Connects to the Mission – Embraces the mission of Water For People
    and is passionate about advancing the dynamic role it plays leading social
    impact in international development.
  • Demonstrates Ethics and Integrity – Understands ethical behavior and
    business practices, and ensures that own behavior is consistent with these
    standards and aligns with the values of the organization.
  • Manages through Ambiguity – Demonstrates flexibility and
    adaptability in responding to change and ambiguity.
  • Demonstrates Cultural Awareness – Able to engage the wide range of
    stakeholders from a variety of backgrounds and cultures.
  • Action-oriented – Maintains an attitude of open, curious and
    proactive learning, continually expanding own area of understanding and
    expertise.
  • Connects with Others – Listens and fosters open communication
    through questioning, dialogue, and information sharing.
  • Self-confident – Demonstrates humility, mature confidence and
    courage to innovate, risk, and lead in own role.
How to Apply:
All candidates
should send their applications to; UGARecruit@waterforpeople.org
Deadline: Monday, 24th June 2019 at 5:00PM
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