The Ugandan Jobline

• Assist in the preparation of staff members’
  entitlements including claims, danger pay, daily subsistence allowance,
  mission subsistence allowance for Government Provided Personnel and
  Individual Uniformed Personnel, volunteer living allowance and any other
  allowances for payments in conformity and adherence to applicable United
  Nations policies e.g. staff rules, financial regulations and rules, ST/AI
  issuances or practices, IPSAS policy framework etc.
• The incumbent will process the entitlements,
  benefits and payroll for the international and national civilian staff and
  non-staff on behalf of the Client Missions and/or the RSCE, as well as
  claims for official travel and expense reimbursements.
• Offer support in managing the Service Line as
  appropriate in the business processes related to payroll, leave
  entitlements, contract extensions, other entitlements, separations and
  final payments for civilian staff, non-staff and uniformed personnel.
• Assist in the processes related to the
  on-boarding, travel arrangements, payment of settling-in grants, check-in,
  check-out and separation activities for civilian staff, uniformed
  personnel and non-staff, as well as the installation and repatriation of
  recognized dependents.
• Process and administer end to end entitlements
  and benefits of International staff members in the RSCE in an efficient
  and timely manner, i.e., Administration of Personnel Contracts, Personnel
  administration of movements, Time Management and Separations.
• Guide internal and external clients on Benefits
  and Entitlements, Staff Rules and Regulations and HR guidelines and
  promotes a collaborative and client-oriented approach.
• Keenly review and process requests for
  entitlements and claims.
• Assist the service line with the
  administration and certification on the processing of benefits and
  entitlements processes in compliance with the Rules and Financial
  framework.
• Determine and process financial entitlements
  related to appointments, reassignments, ongoing entitlements and salaries.
• Accurate and complete submission of claims
  and entitlements.
• Perform HR Administration of Benefits and
  Entitlements in UMOJA, maintains UMOJA entitlements and HR local contracts
  and administration roles.
• Assist in the review and processing of data
  pertaining to conditions of service.
• Resolve queries escalated in iNeed in UMOJA.

• Provide general office support services;
  drafts and/or processes a variety of correspondence and other
  communications.
• Sets up and maintains reference files/records
  (electronic and paper).
• Schedule appointments/meetings, monitor
  deadlines, etc.
• The jobholder will research on a range of HR
  related issues and assist in the preparation of notes/reports.
• Maintain automated database containing HR
  related statistics and prepare periodic reports.
• Assist in the preparation of necessary
  documentation for distribution to various offices, departments and
  overseas offices.
• Perform a variety of administrative duties
  (e.g. leave recording, request for office supplies and equipment, etc.).
• Perform other duties as may be required.

• The ideal candidate for the United Nations Regional
  Service Centre Entebbe (RSCE) Human Resources Assistant career placement
  should have completed a High School Diploma. Possession of a technical or
  vocational certificate in the field of human resources management or
  business administration is highly desirable.
• Proven knowledge of SAP and/or UMOJA is
  desirable.
• At least four years of experience in human
  resources management, administrative services or related area is required.
• Previous experience in application of UN
  Staff Rules and Regulations related to Human Resources Management in an
  operational environment is desirable, including administration of a broad
  range of entitlements and benefits using SAP or Umoja.
• Working experience in an International
  Organization in human resources management is desirable.
• Ability to assimilate and understand
  technical human resources-related terms;
• Computer literacy i.e. proficiency in the use
  of MS Office
• Ability to transcribe data in an accurate and
  speedy manner;
• Ability to identify issues, formulate
  opinions, draw conclusions and recommendations.
• Languages: Fluency in oral and written English
  is required.

• Professionalism: Good knowledge of all forms of human
  resources-related activities; thorough knowledge of human resources
  management systems; ability to work independently in managing difficult
  situations; proven analytical and evaluative skills; shows pride in work
  and in achievements; observing deadlines and achieving results; and
  ability to remain calm in stressful situations.
• Teamwork: Work collaboratively with colleagues
  to achieve organizational goals; willingness to learn from others, ability
  to develop and maintain effective work relationships with supervisors and
  colleagues, shares credit for team accomplishments and accepts joint
  responsibility for team shortcomings.
• Client Orientation: Considers all those to whom services
  are provided to be “clients” and seeks to see things from clients’ point
  of view; establishes and maintains productive partnerships with clients by
  gaining their trust and respect; identifies clients’ needs and matches
  them to appropriate solutions; monitors ongoing developments inside and
  outside the clients’ environment to keep informed and anticipate problems;
  keeps clients informed of progress or setbacks in projects; meets timeline
  for delivery of products or services to client. 

• The United Nations Personal History form
  (P-11), Download Here; This should
  be signed
• Proof of required academic certificates i.e.
  Academic Certificate(s) and/or High School/Secondary Diplomas
• Latest performance evaluation reports /
  appraisals

Related Jobs