AIDS Healthcare Foundation (AHF) NGO Jobs – Accounts Officer

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Job Title: Accounts Officer
Organisation: AIDS
Healthcare Foundation (AHF)
Duty Station: Kampala,
Uganda
Req No: 2014-2071
About AHF:
AIDS Healthcare Foundation (AHF) is an international not for profit
NGO, with its Headquarters based in Los Angeles California, and is the largest
community-based provider of HIV treatment and care services in the United
States of America. AHF registered in Uganda as AHF-Uganda Cares, is
collaboration between the Ministry of Health and AIDS Healthcare Foundation
(U.S.A) to provide free HIV/AIDS services; including antiretroviral therapy in
resource constrained settings. AHF- Uganda Cares to-date operates in 15
districts including; Masaka, Kampala, Rakai, Mpigi, Lyantonde, Soroti ,Lwengo,
Bukomansimbi, Kalungu, Amuria, Butambala, Gomba ,Serere, Hoima and Tororo and
supporting 21 clinic sites country wide.
Job Summary: The Accounts
Officer will be primarily responsible for day to day accounting functions of
AHF-Uganda Cares secretariat office in a manner that supports the efficient
management of financial transactions and reporting. This job entails execution
by ensuring proper documentation, accuracy and timely reporting, follow up on
Advances, support to finance and non-finance personnel and ensure adherence to
policies and procedures.
Key Duties and
Responsibilities: 
  • Ensure adherence and compliance to AHF
    policies and procedures and Donor requirements.
  • Prepare requisition forms, payment
    Vouchers and all associated supporting documents with accurate account
    codes.
  • Maintain a cash advance register and
    ensure proper filing of all financial documents.
  • Ensure adequate segregation of duties as
    per AHF Global policy/Manual.
  • Preparation and submission of monthly
    statutory obligation i.e. PAYE, NSSF, Withholding Tax etc
  • Regular update of SEEP Project Accounting
    Software, review postings and prepare project financial reports.
  • Compile and prepare periodical reports and
    support documents for AHF donors
  • Monthly reconciliation of Staff, sites and
    Partner Advances and update management on the status of individual
    partner’s financial positions on a regular basis,
  • Check the partner financial performance
    (Accountabilities) is in adherence to AHF policy and the respective
    project requirements.
  • Intuitively review monthly Stock report
    (Inventory Software) and report to management in case of any discrepancy.
  • Make sure that there is accuracy of all
    financial documents and proper filing.
  • Train and Support finance and non-finance
    staff including partner and project staff on AHF financial standards.
  • Coordinate and participate in annual
    external audit, follow up on all issues raised in the management letter.
  • Offer leadership and supervision to
    Accounts personnel as directed by the supervisor.
  • Maintain the Fixed Asset Register and
    participate in midyear/annual stock counts& spot checks
  • Monthly review of vehicle logbooks and
    preparation of fuel consumption and maintenance report.
  • Perform any other duty as assigned by the
    Supervisor.
Qualifications, Skills and
Experience: 
  • The applicants should hold University
    degrees in Accounting and part qualification of any professional course
    ACCA, CPA is a MUST.
  • At least three years working experience
    with an international NGO or developmental agency.
  • Excellent computer skills esp.  Excel spreadsheets and Ms Word.
  • Past exposure and experience and knowledge
    in usage of any Accounting software required.
  • Sensitivity to ethics and confidentiality
    on finance, HR and HIV/AIDS client information.
  • Good communication and interpersonal
    skills.
  • IT Knowledge and any Accounting Package
  • Good training skills.
  • Pro-active attitude
  • Strong initiative and Good team player.
  • Excellent command of oral and written
    communication skills
  • Result oriented
How to Apply: 
All suitably qualified candidates who desire to work for the AIDS
Healthcare Foundation (AHF) should Apply Online through our web recruitment
portal.

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