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Job Title:   Assistant Administrative Secretary, Directorate of Human Resources (3 Jobs)

Organization:  Makerere University, Kampala (MUK)

Duty Station:   Kampala, Uganda

Reports to:  Head of Unit

About the Company:

Makerere University, Kampala is Uganda’s largest and oldest institution of higher learning, first established as a technical school in 1922. It became an independent national university in 1970. Today, Makerere University is composed of nine colleges and one school offering programmes for about 36,000 undergraduates and 4,000 postgraduates.

Job Summary:  Provide administrative and secretarial services to the unit.

Key Duties and Responsibilities:

• Manage and ensure harmonious working relationships amongst staff under his/her care;
• Oversee the creation, proper maintenance, storage, retrieval of electronic and manual records;
• Receive and make official calls in a cost effective and courteous manner;
• Establish a register for and oversee the use and maintenance of office equipment and facilities;
• Produce reports and draft general correspondences, memoranda and speeches;
• Arrange for both local and international itineraries;
• Organize and maintain a schedule for workshops, meeting and other official events;
• Provide secretarial services to the unit;
• Requisition, maintain and account for financial and other resources in the course of duty;
• Provide custody of stationery and office equipment for the office;
• Perform any other related duties assigned by the supervisor.

Qualifications, Skills and Experience:

• Honour’s Bachelor’s degree in Secretarial Studies or Office Management from a recognized institution.

Skills/Competences      

• Ability to handle clients in a courteous manner;
• A team player with good interpersonal skills;
• Good communication skills;
• Proficiency in using MS Office with a typing speed of at least 40 words per minute;
• Time management.

Age Limit: APPLICANTS SHOULD NOT EXCEED FIFTY FIVE (55) YEARS OF AGE AT THE TIME OF APPLICATION.

How to Apply:

All applications must be submitted electronically via the Makerere University Electronic Human Resource Management System through the link below.

Click Here

Applicants will be required to provide the necessary information on the ehrms and attach the following documents:

• An application letter clearly stating the job applied for and duly signed by the applicant.
• An up-to-date curriculum vitae. The curriculum must also state the names and addresses of at least three referees.
• Copies of academic certificates and transcripts.
• A minimum of three recommendation letters duly signed by the referees.

The application should be addressed to:

The Director

Human Resources

Makerere University

P.O. Box 7062

Kampala

Deadline: 16th September 2024

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