The Ugandan Jobline

Job Title:     IT/
Office Assistant

Organisation: Malteser
International

Duty Station: Kampala,
Uganda

About US:

Malteser
International, the worldwide relief agency of the Order of Malta for
humanitarian aid, works in more than 20 countries in Africa, Asia and the
Americas for people in need, regardless of their religion, origin or political
affiliation. Its mission is to provide emergency relief as well as to implement
rehabilitation measures and to facilitate the link between emergency relief and
sustainable development. Christian values and the humanitarian principles of
impartiality and independence form the basis of its work in the following
areas: Relief, Reconstruction & Rehabilitation; Health & Nutrition;
Water, Sanitation & Hygiene (WASH); Livelihood & Social Programs and
Disaster Risk Reduction.

Job Summary:  The IT/ Office Assistant will provide IT
assistance to the country office as well as act as the office assistant.

Key Duties and Responsibilities: 

IT

·        
Running
regular checks on network and data security

·        
Identifying
and acting on opportunities to improve and update software and systems

·        
Conducting
regular system audits

·        
Running
and sharing regular operation system reports with senior staff

·        
Identifying
opportunities for team training and skills advancement

·        
Troubleshoot
computer, printers and scanners and operating systems that are malfunctioning
to identify faults and fix them

·        
Monitoring
and ensuring network security and connectivity, network performance,
availability, utilization and test for weaknesses

·        
Maintaining
professional and technical knowledge by attending educational workshops;
reviewing professional publications; establishing personal networks

·        
Set up
outlook accounts for the staff

·        
Resolve
problems reported by end user

·        
Examine
the day-by-day performance of the organization’s network

·        
Communicating
with the service providers in case of disconnection of the internet

Office Assistant

·        
Maintain
an attractive, clean and safe reception area

·        
Office
management and ensuring necessary supplies for the office, as well as
stock-keeping

·        
Act as
focal point for receiving all visitors and guests, ensure they are briefed and
attended to

·        
Ensure
visitors are advised in advance of all arrangements

·        
Review
and verify bills received for activities, goods, and others directly in
relation to the project/program and for facilities (office, permanent staff
residences) including utilities, maintenance, provision of standard supplies
and equipment

·        
Assist
in audit preparation and ensures all required documentation needed for audits
are available

·        
Manage
office correspondences and maintain a tracking and record keeping system for
all incoming and outgoing correspondences

·        
Maintain
contact lists

·        
Assist in
Scanning and filing of the financial documents

·        
Responsible
for the store for stationary and record keeping

·        
Responsible
for receiving, collecting and sending invoices to appropriate departments

·        
Responsible
for giving out cheques to the suppliers and receiving receipts

·        
Recording
inventory in and inventory out for the organization

·        
Support
the finance team in picking sample documents from the Archives

·        
Support
in the preparation of PRF and ensuring that all documents are filled out
according to the regulations in close collaboration with all department 

Qualifications, Skills and Experience: 

·        
The ideal
candidate for the Malteser International IT/ Office Assistant job should have
completed a University degree in ICT or related field

·        
Two to
three years of experience in a similar position

·        
Experience
in basic troubleshooting

·        
Strong
organizational skills; computer literate with hands on MS Office programs,
especially in MS Excel

·        
A
demonstrated ability to multi-task and process information into action as to
not delay program activities

·        
Fluency
in English (written and spoken)

How to Apply:

If you are
interested in this position, please apply online at the link below. Please kindly
submit your application (CV, letter of motivation, copies of diplomas and three
professional references)

Click Here

Deadline: 23^rd May 2019

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