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Job Title:  Administrative Assistant (Fresher Jobs)

Organisation: Yalelo (U) Limited

Duty Station: Kampala, Uganda

Reports to: HR Officer

About US:

Yalelo (U) Limited is a tilapia fish farm that was established in Uganda in 2019. The farm is located in Butembe, Buikwe district on the shores of Lake Victoria. Yalelo Uganda is a subsidiary of First Wave Group B.V; a Dutch company with a portfolio of aquaculture related assets in Africa. First Wave Group owns and operates Yalelo Zambia, a pioneer of Aquaculture founded in 2011 that has grown quickly to become the leading fish farm in Zambia and among the largest aquaculture farms in Africa.

Job Summary: The Administrative Assistant provides high-level administrative support to the HR officer and other team members. This role involves managing the daily office tasks to ensure smooth and efficient operations. The Administrative Assistant handles a variety of administrative duties and provides support in various office functions to help maintain an organized and professional environment.

Key Duties and Responsibilities:

• Manage and organize office operations and procedures to ensure organizational effectiveness and efficiency.
• Handle incoming calls, emails, and correspondence, and route them appropriately.
• Schedule and coordinate meetings, appointments, and travel arrangements for team members.
• Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
• Maintain office supplies inventory by checking stock and ordering new supplies as necessary.
• Develop and maintain a filing system, both physical and electronic.
• Assist in the preparation of regularly scheduled reports and presentations.
• Liaise with executives to handle requests and queries from senior managers.
• Perform general office duties, such as photocopying, scanning, and filing.
• Coordinate office maintenance and repairs with external vendors and service providers.
• Ensure office equipment is properly maintained and serviced.
• Organize and attend meetings and take accurate minutes of discussions.
• Implement and maintain office policies and procedures.
• Prepare and process invoices, expense reports, and other financial documents.
• Coordinate and manage internal and external events, including meetings, conferences, and training sessions.
• Handle travel arrangements and itineraries for staff members.
• Manage the office’s mail and courier services.
• Assist with document management and record-keeping for various departments.
• Support marketing and communication efforts by helping with the preparation of promotional materials and managing social media accounts.
• Maintain and update the company’s contact database.
• Assist in data entry and database management.
• Provide administrative support to special projects as needed.
• Perform other related duties as assigned.

Qualifications, Skills and Experience:

• Diploma in Business Administration, Office Management, or related field.
• Two years of experience as an Administrative Assistant or Office Admin Assistant.
• Proficiency in MS Office (MS Excel, MS Word, and MS PowerPoint).
• Excellent time management skills and ability to prioritize work.
• Strong organizational skills with the ability to multi-task.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and professional demeanour.
• Ability to work independently and as part of a team.
• Knowledge of office management systems and procedures.

How to Apply:

All candidates should apply online at the link below.

Click Here

Deadline: 26th July 2024

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