Fresher Administrative Assistant Job Opportunities – Yalelo (U) Limited

Job Title:  Administrative Assistant (Fresher Jobs)

Organisation: Yalelo (U) Limited

Duty Station: Kampala, Uganda

Reports to: HR Officer

 

About US:

Yalelo (U) Limited is a tilapia fish farm that was established in Uganda in 2019. The farm is located in Butembe, Buikwe district on the shores of Lake Victoria. Yalelo Uganda is a subsidiary of First Wave Group B.V; a Dutch company with a portfolio of aquaculture related assets in Africa. First Wave Group owns and operates Yalelo Zambia, a pioneer of Aquaculture founded in 2011 that has grown quickly to become the leading fish farm in Zambia and among the largest aquaculture farms in Africa.

 

Job Summary: The Administrative Assistant provides high-level administrative support to the HR officer and other team members. This role involves managing the daily office tasks to ensure smooth and efficient operations. The Administrative Assistant handles a variety of administrative duties and provides support in various office functions to help maintain an organized and professional environment.

 

Key Duties and Responsibilities:

  • Manage and organize office operations and procedures to ensure organizational effectiveness and efficiency.
  • Handle incoming calls, emails, and correspondence, and route them appropriately.
  • Schedule and coordinate meetings, appointments, and travel arrangements for team members.
  • Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
  • Maintain office supplies inventory by checking stock and ordering new supplies as necessary.
  • Develop and maintain a filing system, both physical and electronic.
  • Assist in the preparation of regularly scheduled reports and presentations.
  • Liaise with executives to handle requests and queries from senior managers.
  • Perform general office duties, such as photocopying, scanning, and filing.
  • Coordinate office maintenance and repairs with external vendors and service providers.
  • Ensure office equipment is properly maintained and serviced.
  • Organize and attend meetings and take accurate minutes of discussions.
  • Implement and maintain office policies and procedures.
  • Prepare and process invoices, expense reports, and other financial documents.
  • Coordinate and manage internal and external events, including meetings, conferences, and training sessions.
  • Handle travel arrangements and itineraries for staff members.
  • Manage the office’s mail and courier services.
  • Assist with document management and record-keeping for various departments.
  • Support marketing and communication efforts by helping with the preparation of promotional materials and managing social media accounts.
  • Maintain and update the company’s contact database.
  • Assist in data entry and database management.
  • Provide administrative support to special projects as needed.
  • Perform other related duties as assigned.





Qualifications, Skills and Experience:

  • Diploma in Business Administration, Office Management, or related field.
  • Two years of experience as an Administrative Assistant or Office Admin Assistant.
  • Proficiency in MS Office (MS Excel, MS Word, and MS PowerPoint).
  • Excellent time management skills and ability to prioritize work.
  • Strong organizational skills with the ability to multi-task.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Strong interpersonal skills and professional demeanour.
  • Ability to work independently and as part of a team.
  • Knowledge of office management systems and procedures.

 

How to Apply:

All candidates should apply online at the link below.

 

Click Here

 

Deadline: 26th July 2024

 

For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

 

Date Posted 2024-07-22T06:30
Valid Through 2024-07-27T00:00
Employment Type FULL_TIME
Hiring Organization Yalelo Uganda
Job Location Kampala, Kampala, Kampala , 0256, Uganda

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