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Job Title:   Accountant    

Organisation: CARE Uganda

Duty Station: Kampala, Uganda

About Organisation:

CARE Uganda is part of the global CARE organisation which is a global leader within a worldwide movement dedicated to ending poverty. We are known everywhere for our unshakeable commitment to defending the dignity of people. CARE works around the globe to save lives, defeat poverty, and achieve social justice. We seek a world of hope, tolerance, and social justice, where poverty has been overcome and all people live with dignity and security. We put women and girls at the center of our work because we know that we cannot overcome poverty until all people have equal rights and opportunities.

Job Summary:  The accountant supports the financial operations of CARE Uganda and ensures timely and accurate financial reports and practices including cash management, financial disbursements, ledgers etc. S/he is responsible for entering financial information and maintaining financial records for grants and overall organization. Other responsibilities include monthly reconciliations like accounts payable and receivable, bank accounts and expense accounts. The position reports to the Finance lead. S/he collaborates closely with Grants, Program and other support staff.

Key Duties and Responsibilities:

General Ledger

• Prepare, review and seek approval of journal entries as appropriate.
• On a monthly basis review all transactions and reconcile the Accounts Payable and Accounts Receivable to the General ledger.
• Prepare the monthly Standard Financial Analysis reports per the reporting calendar and submit them to the Finance Head for review.
• Follow up any exceptions identified during the analysis and resolve them or refer to the Finance Head where guidance is required.
• Prepare Payroll journals and allocation journals for suspense accounts.

Accounts Payable

• Before transactions are approved, review all supporting documents and entries in the system checking that the supporting documents are correct and adequate and that the entries are done correctly to the appropriate chart fields.
• Provide guidance to Accounts Assistants and budget holders where coding is not done well and recommend adjustments accordingly where necessary to comply with donor requirements or accounting standards and organization policies.
• Carry out monthly amortizations for all prepayments.

Accounts Receivable

• Recording of all receivable transactions ensuring the right donors are charged and receipts are recorded to the right donors.
• Prepare or Review donor billings as specified in the donor agreements.
• Follow up and collect all receivables including donors, staff and other miscellaneous receivables. Follow up any long overdue receivables and escalate where the debtor does not respond.
• Monitor Staff advances to ensure only one advance at a time and submit any advances older than 30days to Senior Finance Manager for recovery through the payroll.

General Finance and Accounting

• Review financial commitments and payments requests to ensure compliance with CARE/Donor Policies and procedures.
• Process all financial transactions in in PeopleSoft to enable accurate financial reporting and monitoring.
• Processing of payments, ensuring that all relevant documents are attached and duly approved, e.g. invoices, delivery notes, goods received notes (GRNs), credit notes, purchase order/ contracts, quotation analysis, quotations, demand forms etc.
• Prepare reconciliation of all other balance sheet accounts (beyond AP & AR) monthly to ensure exceptions are identified and dealt with promptly.
• Preparation of bank reconciliations on receipt of the bank statements, ensuring that all direct debits are recorded and/or investigated with the bank and should be resolved by the following month.
• Review financial management reports monthly and provide timely feedback.
• Perform physical verification of Assets at least once per year to ensure that all assets are accurately recorded.
• Oversee achieving of financial documents to safeguard financial records and audit trials.
• Review monthly payroll and all the related statutory returns; compute staff separation benefits and ensure periodic Statutory returns are done to ensure adherence to the approved CARE policies, Employment and Tax Laws.
• File all relevant statutory deductions before the deadline WHT, PAYE, NSSF, etc.
• Liaise with respective program and grant coordinators to assess the financial management of specific partners.
• Assist Grant Coordinators in conducting financial training programs for partners involved in the implementation of CARE project.
• Support Audit processes

Cash Management

• Prepare and closely monitor the cash book and bank balances for cash flow management purposes Prepare quarterly and monthly Cash Flow projections schedules inclusive of Sub-office quarterly projections by the 1st of each month.
• Monitor and determine if sufficient funds are available to execute current and future planned activities for a quarter.
• Monitor cash book and bank balances and compare with expected donor receipts and CO wire transfers to ensure the minimum funds is maintained to avoid holding excessive funds.
• On receipt of cash requests from Sub Offices, prepare a schedule for conversions or cash transfers to the Sub Offices. Liaise with the banks for bank rates for the conversions and negotiate the rates. Also prepare
• Review the Bank transactions and prepare adjustments in liaison with Country Finance Lead and SSC accountant.

Promote Gender Equity and Diversity and Safeguarding practices

• Plays a commitment to gender and diversity.
• Be a champion /change agent and ensure CARE Safeguarding policies and procedures are adhered to by our partners and the staff that S/he works with both directly or indirectly.
• Where possible make appropriate recommendations to CO management on enhancing prevention strategies. This could include collecting and analyzing information on actual/potential risk factors for vulnerability to sexual harassment, exploitation and abuse and elaborating measures to address them

Perform Other Duties as Assigned (including)

• Perform other duties as assigned by supervisor.

Qualifications, Skills and Experience:

• Ideal candidate should be able to organize and manage their own work & time, work effectively and cooperatively with others and towards shared objectives, able to explain financial issues and procedures to colleagues, able to work under pressure and towards tight deadlines, with strong analytical and problem-solving skills.
• Professional qualification (CPA/ACCA) is a MUST in accounting.
• Minimum 5 years of experience in Finance and Accounting with a reputable organization.
• Experience working in international NGO is desired.
• A working knowledge of PeopleSoft ERP or any other financial management software is an added advantage.
• A post Graduate qualification in a related field is an added advantage.
• Proven ability to achieve and maintain a compliant organizational culture by partnering to provide practical standards of compliance that can be implemented and adhered to.
• Knowledgeable and connected in financial management system, knowledge of PeopleSoft will be an added advantage.
• An approach to mirror our core values: commitment, accountability, respect, effectiveness and diversity.
• Ability to work and communicate with a range of stakeholders
• Operational experience including planning, development and implementation of operational activities.
• Demonstrated experience with donor rules and regulations in relation to risk management and mitigation
• Proficient in Computer with knowledge of Microsoft Office Suite, Internet usage.
• Excellent written and oral communication skills, with a fluent writing style and good knowledge and practical use of English.
• Firm belief in teamwork, gender equality, sensitivity to HIV/AIDS, conceptual understanding of participatory approach and sustainable development.
• Demonstrated ability to plan and monitor workflows and performance in a complex environment Ability to produce high quality work and balance competing priorities within demanding timeframes good understanding of fund accounting and financial analysis
• Excellent planning, organizational, analytical and decision-making skills.

Competencies

• Excellence: Sets high standards of performance for self and/or others; successfully completes assignments; sets standards of excellence rather than having standards imposed; ensures interactions and transactions are ethical and convey integrity.
• Integrity: Maintains social, ethical, and organizational norms; firmly adheres to codes of conduct and ethical principles inherent to CARE.
• Communicating with Impact: Diplomatically, logically and clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the recipient / audience and helps them understand and retain their message.
• Facilitating Change: Supports and manages the change process at CARE Uganda by developing a culture affirmative of change; encouraging others to seek and act upon opportunities for different and innovative approaches to addressing problems and opportunities; critically analyzing evolving and fluid situations; facilitating the implementation and acceptance of change within the workplace; actively engaging with resistance to change.
• Strengthening Partnership: Identifying and utilizing opportunities within and outside of CARE Uganda to develop effective strategic relationships between one’s area and other arears/departments, units, or external organisations to achieve CARE’s objectives.
• Management Excellence: Makes the connection between values and performance. Influences the performance of others, and ultimately, the performance of the organization. Sets direction, coaches & develops, promotes staff wellness & safety, practices & promotes compliance, models gender equity & diversity, communicates effectively.
• Developing Teams: Using appropriate methods and a flexible interpersonal style to help build a cohesive team; facilitates the completion of team goals.
• Diversity –  background, race, culture, age, gender, disability, values, lifestyle, perspectives or interests; creating and maintaining a work environment that promotes diversity.
• Adaptability- Expected to well adjust with the country, the Cooperating environment and with the Project team to function effectively and efficiently
• Coaching – Ability to demonstrate to enhance skills and capacity of staff working in the field and office for them continue to serve CARE in the future program activities

How to Apply:

All candidates should apply online at the link below.

Click Here

Deadline: 26th June 2024

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