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No Experience Finance Officer Volunteer Jobs – Reach a Hand Uganda
Job Title: Finance Officer Volunteer (No Experience Jobs)
Organisation: Reach a Hand Uganda
Duty Station: Kampala, Uganda
Reports to: Senior Finance Officer
About Organisation:
Reach a Hand Uganda is a youth centered organisation focusing on youth empowerment programs with emphasis on Livelihoods & Skills Development, Behavior Change Communication, Sexual Reproductive Health & Rights, and HIV/AIDS awareness and prevention.
Job Summary: The Finance Officer volunteer supports the Finance Department in finance management, focusing on maintaining Books of Account and producing and submitting accurate financial statements/information. Therefore, The Finance Officer volunteer’s role is to take charge of the financial health of RAHU by administering accounting operations to meet legal requirements. And as such, is responsible for managing RAHU financial transactions and procedures daily.
The Finance Officer volunteer is charged with keeping accurate records for all daily transactions., preparing balance sheets, and processing invoices. The position holder should be familiar with audits, invoices, and budget preparations, demonstrate an interest in managing accounting activities, including bank reconciliations, accounts payable, and accounts receivable, and have excellent organisational skills and handle time-sensitive tasks.
Key Duties and Responsibilities:
Financial Accounting
- Receive and review requisitions for payment and ensure that they are reviewed and approved by appropriate budget holders and authorized signatories
- Raise payment vouchers for the various requisitions for the grants the officer manages.
- Maintain financial records safely and accurately, ensure the original vouchers are securely kept with relevant supporting documents, and ensure a good filing system.
- Post all payments for the projects/ grants managed by the Officer in the QuickBooks system promptly.
- Make monthly bank reconciliations for the projects/ grants the Finance Officer manages and ensure they are reviewed monthly.
- Raise journal vouchers for accountabilities submitted by field staff for working advances.
- Prepare budgets for project proposals by working collaboratively with the program staff as may be delegated by the line manager.
Project Management – Manage Donor Program and Project Finances / Grants
- Manage donor project finances under the control of the Finance Officer volunteer as may be allocated from time to time by your line manager, including:
- Prepare donor finance reports on time for projects managed by the Finance Officer.
- Monitor expenditures against the budget for projects managed by the Finance Officer, prepare monthly project budget tracking reports, and share them with the concerned program staff.
- Where applicable, follow up and review partner accountabilities and raise corresponding journal vouchers for projects managed by the Finance Officer.
- Follow up on overdue accountabilities for funds advanced to partners
- Raise journal vouchers for working advance accountabilities submitted by field staff for the projects the Officer manages.
- Maintain a list of assets bought by the project and managed by the finance officer (project fixed assets register).
Payables, Receivables and record-keeping
- Initiate and provide routine tracking and reporting procedures for all projects.
- Process invoices and ensure timely initiation and management of transactions
- Record accounts payable and accounts receivable
- Document and file appropriately all accounting records
Financial Planning & Budget Management
- Assist with budget preparation / participate in the project and program planning and budgeting processes.
- Financial Reporting
- Keep accurate records of all daily transactions
- Update internal systems with financial data
- Prepare monthly, quarterly, and annual financial reports
- Enhancement of Quickbooks
General Duties and Responsibilities
- Reconcile bank statements
- Prepare balance sheets
- Participate in financial audits
- Track bank deposits and payments
- Act as bank agent and provide administrative support to the finance department
- Ensure the implementation of financial policies and participate in their review.
- Ensure compliance with finance and accounting procedures and policy compliance in the payment process.
- Originate and comply with financial administrative procedures for all transactions at all times.
- Support the finance department’s smooth and continuous running as required.
Human Resource Management within the Finance Department
- Participate in overall departmental collaboration, learning, and support
- Provide line management leadership, support, mentorship, and evaluation of staff under their supervision – Accounts Assistants, Interns, and Volunteers in the department
- Ensure progressive learning for ease of inter-departmental knowledge sharing
- In addition to individual respective tasks, the Finance Officer volunteer will be expected:
- Adhere to RAHU values and actively promote their application amongst colleagues.
- To undertake tasks in a creative, self-driven, and innovative fashion.
- To identify and implement additional tasks/ideas that will benefit the organisation.
- To undertake any other duties commensurate with the post level and/or as may be assigned by the line manager/supervisor.
Qualifications, Skills and Experience:
- Undergraduate Degree BSc / B. Com / BBA in Finance, Accounting or Economics (Accounting or Finance Major) or their equivalent
- Proven work experience as a Finance Officer or similar role
- Knowledge of Generally Acceptable Accounting Principles (GAAP)
- Solid knowledge of financial and accounting procedures
- Knowledge of financial regulations
- Advanced MS Excel skills
- Experience using financial accounting software
- High level of ethical conduct
- Ability to use and/or willingness and interest to learn the use of SAGE, QuickBooks, and Buyonic financial systems
Skills and Attributes
- The Finance Officer is expected to have the following skills and attributes:
- Working knowledge of computerised accounting
- Knowledge of Generally Acceptable Accounting Principles (GAAP)
- Skills in the application of the QuickBooks accounting package
- Timely and secure filing of accounting records
- Organizing skills
- Assertiveness and Personal Empowerment
- A high degree of integrity and honesty
- Strong ethics, with an ability to manage confidential data
- Ability to work as a team, take instructions, and adhere to regulations and rules
- Good sense of self-respect
- Excellent analytical and numerical skills
- Sharp time management skills, speed, and accuracy
- risk analysis, mitigation, and management skills, strategic planning, critical thinking, and forecasting skills
- Financial Analysis skills
- Multi-tasking abilities
- Capacity to work under tight deadlines
- Ability to effectively lead, supervise, mentor, develop and evaluate staff
- Willingness, ability, and interest to learn and be challenged
- Committed to the Vision of RAHU
- Ability to support the delivery of the Mission and Values of RAHU
How to Apply:
All candidates should Email a 1-page cover letter explaining why you are the right candidate for this role and a maximum of a 2-page CV to hr@reachahand.org
Deadline: Friday, 31st May 2024
Note: The role is open to only RAHU Peer Educators Academy alumni.
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