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Job Title:   Finance & Operations Associate   

Organisation: Human Trafficking Institute (HTI)

Duty Station:  Kampala, Uganda

About US:

The Human Trafficking Institute (HTI) exists to decimate modern slavery at its source by empowering police and prosecutors to stop traffickers. Working inside criminal justice systems, HTI provides the embedded experts, world-class training, investigative resources, and evidence-based research necessary to free victims. The Human Trafficking Institute (HTI) is reshaping the landscape of the fight against human trafficking, deploying a high-impact model that is stopping traffickers and protecting victims in record numbers.

Job Summary:  The Finance & Operations Associate – Uganda will play a crucial role in ensuring the efficient functioning of HTI’s in-country operations and workspace locations. This individual will provide comprehensive administrative support to the Country Director and Finance & Operations Manager and will assist with finance, logistics, operations and manage various administrative duties to uphold organizational effectiveness.  This role reports directly to the Finance & Operations Manager – Uganda.

Key Duties and Responsibilities:

Finance & Operations: 

• Provide administrative support to the Country Director and Finance & Operations Manager, particularly in handling logistics.
• Assist the Finance & Operations Manager in financial tasks such as data entry, petty cash, and expense tracking.
• Provide support in making travel arrangements for HTI’s team members, including booking accommodations and transportation as needed.
• Support financial record-keeping and execute administrative duties such as filing, copying, binding, scanning, etc., to maintain organized records and documentation while ensuring accuracy and compliance with organizational policies and procedures.
• Ensure the operation of equipment by completing preventive maintenance requirements, coordinating repairs, maintaining equipment inventories, and evaluating new equipment and techniques.
• Respond to information requests from both internal and external stakeholders in a timely and professional manner.
• Manage supplies inventory by monitoring stock levels, anticipating supply needs, and placing orders to replenish inventory as necessary.

Projects:

• Provide support to the team in coordination and planning events and trainings for HTI in Uganda, including venue arrangement, vendor management, attendee invitations, partner liaison, and communications planning.
• Support in the organization of program-related travel and logistics for guest speakers, trainings, and events, ensuring smooth coordination and execution.
• Attend meetings, retreats, and other HTI events to provide administrative support and facilitate logistical arrangements.
• Undertake additional project assignments as required to support the overall objectives of HTI.

Qualifications, Skills and Experience:

• Bachelor’s Degree in Accounting, Business Administration, Commerce, Management, Finance, or a related field preferred.
• A partial or full professional qualification in CPA, ACCA or CFA will be an added advantage.
• At least three (3) years of relevant work experience in a similar or related position.
• Proven experience in administrative roles, preferably in a non-profit or international organization context.
• Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
• Excellent communication and interpersonal skills, with the ability to work collaboratively in a team environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office equipment and software.
• Impeccable attention to detail, excellent organizational, planning and time management skills.
• Excellent verbal, written, and interpersonal communications skills.
• Disciplined with priorities, efficient, works well under stress.
• Self-motivated and articulate.
• Personable, mature judgment, discerning, emotionally intelligent.
• Experience supporting multiple projects and outcomes at the same time.
• Proactive mindset with the ability to anticipate needs and take initiative.
• Adaptability and flexibility to thrive in a dynamic work environment.
• Commitment to confidentiality and professionalism in handling sensitive information.
• Cultural sensitivity and awareness, with the ability to work effectively in diverse settings.
• Problem-solving skills and resourcefulness to overcome challenges.
• Strong work ethic and dedication to achieving organizational goals.
• Passion for the mission and values of HTI, with a desire to make a positive impact.

How to Apply:

All interested and qualified candidates should submit their CV and Cover Letter by email on humancapital@talisconsults.com

Deadline: 28th May 2024

NB: Ony successful candidates will be contacted.

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