The Ugandan Jobline

Job Title:   Temporary Human Resources Assistant (No Experience NGO Jobs)

Organisation: FHI 360

Duty Station:  Kampala, Uganda

About US:

FHI 360 is an international non-profit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, technology, communication and social marketing — creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 60 countries and all U.S. states and territories.

Job Summary: The Human Resources Assistant provides critical administrative, technical or program support to Human Resources (HR) Team in functional areas including recruitment, employee relations, benefits administrative, compensation, HRIS, and training, one domestic location and internationally. Responsible for the execution of HR administrative processes and support for the Human Resources team. Interacts extensively with multi-site employees and managers and the broader Human Resources organization. Answers questions for customers/clients using knowledge of principles and practices of human resources and company procedures.

Key Duties and Responsibilities:

• Provides administrative support for one to three functions to include development and organization of HR record keeping system, internal and external communications, and team administration organization.
• Provides technical or program support for three or more functions, e.g. interview scheduling, software maintenance and manipulation, payroll administration, orientation packet coordination, data tracking, routine immigration administrative issues, and respond to standard employee inquiries.
• Follows HR procedures for various organization and coordination of function activities to ensure clarity and efficiency for colleagues internal and external to HR and for external clients such as employment agencies, applicants, and training vendors.
• Serves as a back-up contact for employees with HR-related questions. Responds to Employee Service Center (ESC) requests.
• Follows HR practices for timely and legal filing of personnel, applicant/EEO, benefits, and immigration record keeping.
• Works with manager to establish record keeping systems.
• Coordinates with colleagues for the organization of mail and meetings (internal and external to HR), and employee events.
• Assists with coordination for communications for assigned programs, e.g. Assimilation Program, compiling a variety of packets (orientation, exit, benefit, and pension), addressing employee questions (e.g., completing claim and medical/dependent care forms).
• Assists with coordination of employee program activities (e.g., annual enrollment, flu shots, health fair, and training).
• Assists with bi-weekly payroll by organizing and preparing PARs, including signatures.
• Prepares, files, and tracks purchase requisitions, travel documents.
• Work with manager to create, maintain and distribute HR reports.
• HRIS, compensation, benefits, employee relations, employment life-cycle, payroll, performance management.
• Has a solid understanding of all human resource functional areas and is familiar with internal policies and procedures. Suggests improvements and helps implement changes as needed.
• Assists other HR staff with employee relations by maintaining employer- employee relationships that contribute to excellent productivity, motivation and morale.
• Other duties as assigned.

Qualifications, Skills and Experience:

• High School/GED Diploma or its International Equivalent.
• 0-3 Years of experience providing administrative support in an office setting.
• Proficiency with MS Office Suite (Word, Outlook, Excel, PowerPoint, Access) and HRIS/Payroll systems.
• Vocational or specialized training.
• Prior work experience in a non-governmental organization (NGO).

How to Apply:

All candidates should apply online at the link below.

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