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Job Title:  Human Resource & Administration Officer  

Organisation: Welthungerhilfe (WHH)

Duty Station: TESO, Uganda

Reports to: Head of Project

About US:

Welthungerhilfe (WHH), founded in 1962, is one of Germany’s largest non-governmental aid and development agencies. We have worked in Uganda since 1986, in partnership with the Government of Uganda, national and local NGOs, jointly improving the livelihoods of the most vulnerable population in rural areas through interventions that increase their Food and Nutrition Security, improve sustainable access to WASH services, innovative youth skilling and women’s empowerment programs in five regions of Uganda.

About Project:

WHH in partnership with a donor, charity: water is implementing a one-year WASH project with in the TESO region in the districts of Soroti, Katakwi, Amuria and Kapelebyong and in the district of Napak in the Karamoja region. Please find below vacancies that shall be filled by July 01, 2024.

Job Summary:  The Human Resource & Administration Officer will ensure the smooth and efficient running of office routines at the project office as well as managing Welthungerhilfe’s personnel administration and providing respective services to internal customers.

Key Duties and Responsibilities:

Human Resources

• Support employment recruitment and coordinate on-boarding of new positions.
• Prepare Welthungerhilfe standard employment contracts, Job descriptions for National personnel and for consultants according to specifications in the service request.
• Support the process ensuring staff and their supervisors have set performance targets at the beginning of the year or beginning of one’s contract with clear KPIs.
• Management of personnel administration at Project Office (personnel files, pay roll and leave coordination)
• Support in the identification and analysis of staff development and capacity building through follow up of staff capacity needs from the employee dialogue and provide linkages to training opportunities.
• Ensure compliance of national law for HR issues

Office Management

• Organize the office in the most efficient way to have a good work environment and an optimization of office spaces.
• Manage Front Desk and handle internal & external communication,
• Coordination with various service providers for office utilities and services
• Management of support staff (guards, maintenance staff and office assistants) working for the Project Office as well as casual workers
• Act as IT focal point, to coordinate with IT department Kampala office to ensure proper IT functions within the office.
• Assist the Logistician in any communication with drivers.
• Report all security relevant issues and information to management.
• In collaboration with Logistics team, coordination of the preparation of meetings, workshops, events, etc
• In collaboration with Logistics team, organization of transportation and accommodation for visitors from different countries (Head office, journalists, donors, Welthungerhilfe staff)

Qualifications, Skills and Experience:

• The ideal candidate for the Human Resource and Administration Officer must hold a minimum of a bachelor’s degree in office administration, Business Administration or Human Resource Management. An equivalent, from an accredited institution, is essential.
• At least three years’ work experience working in a similar position in a humanitarian or development context.
• Experience in working independently and result oriented with ability to multi-task and process.
• Very good communication skills both oral and written.
• Good command of English language and fluency
• Computer literacy skills i.e. Proficient in use of MS Word and MS Excel
• Excellent inter-personal, communication and training skills for a cross cultural work environment
• High integrity and willingness to conduct her/himself transparently.
• Good experience in IT related functions is a great advantage.
• Proven previous experience in Managing performance is desired.

NB: Female candidates are strongly encouraged to apply.

How to Apply:

Qualified and interested applicants should submit via email their application letter and detailed curriculum vitae (max. 3 pages) containing contact details and telephone numbers of 3 work related reference persons to uga.kampala.office@welthungerhilfe.de not later than May 17, 2024 at 5:00 pm.

Files should be submitted in single email with standard file types like MS Word(.doc) and Adobe Acrobat (.pdf) and should not exceed 2MB.

Please indicate the position for which you are applying in the subject line of your E-mail. Do not attach any scanned certificates to your application.

Welthungerhilfe values diversity and ensures an inclusive, non – discriminatory working environment. We welcome applications from suitably qualified people from all sections of the community.

WHH takes the protection and safeguarding of the people it works with and for very seriously. All staff and others associated with WHH are expected to sign and abide by WHH’s Code of Conduct and related policies (e.g. Safeguarding, Conflict of Interest, Anti-terrorism and Fraud, etc.). Background checks may be part of the recruitment procedure.

Kindly note that only shortlisted applicants will be contacted.

Job applicant’s privacy notice: All the information you provide during the process will only be used for the purpose of progressing your application, or to fulfil legal or regulatory requirements if necessary. We will not share any of the information you provide during the recruitment process with any third parties outside of this purpose.

Deadline: 17th May 2024 by 5:00pm

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