Fresher Administrative Assistant Jobs – Institute of Certified Public Accountants of Uganda (ICPAU)

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Job Title:    Administrative Assistant

Organization: Institute
of Certified Public Accountants of Uganda (ICPAU)

Duty Station: Kampala,
Uganda

Reports to: Director,
Standards and Regulation

Ref: AA001/08/19

About US:

Institute of
Certified Public Accountants (ICPAU) is the national professional accountancy
body in Uganda, established by The Accountants Act.  It has the legal mandate to regulate and
maintain the Standard of Accountancy in Uganda; to prescribe and regulate the
conduct of accountants and practising accountants in Uganda; as well as conduct
professional accountancy examinations in Uganda.

Job Summary:   The Administrative Assistant will offer
timely and efficient administrative support to the Directorate of Standards and
Regulation and the Directorate of Education.

Key Duties and Responsibilities: 

  • Actively participates in arranging meetings, activities and events.
  • Follows up on the production of and/or prepares minutes and actions
    therein.
  • Maintains the Directorate’s diary and coordinates meetings and
    travels.
  • Assists in procurement of products and services.
  • Participates in development of plans and budgets.
  • Monitors maintenance requirements, calling for repairs and
    maintenance of equipment as necessary.
  • Monitors supplies inventory, anticipates needed supplies and
    requisitions for supplies.
  • Provides administrative support for the team as required.
  • Builds and manages relationships with the Institute’s stakeholders
    and ensures that the highest levels of customer satisfaction are met.

Qualifications, Skills and Experience: 

  • The applicant for the Administrative Assistant job must hold a
    Degree in Secretarial Studies, Office Administration
  • At least two years of relevant working experience in a reputable
    organization.
  • Customer service experience.
  • Strong communication skills with members of staff, members, students
    and other stakeholders.
  • Strong negotiation skills to persuade staff members to follow agreed
    record storing guidelines.
  • Problem-solving and analytical skills to develop an understanding of
    how your Institute works and build integrated records systems.
  • Good project management and organizational skills.
  • A good grasp of new technology to use and adapt to new IT packages
    and systems.
  • An awareness of information management principles and familiarity
    with information systems and archives.
  • Attention to detail.
  • Flexibility to get involved in all aspects of information provision.
  • Have a good command of the English language (both spoken and
    written).
  • Have excellent communication and computer skills.
  • Have good interpersonal skills.
  • Have analytical and problem–solving skills.
  • Be creative, innovative, adaptable and have a passion for quality.

Competency Levels:

  • Interacting and presenting (II)
  • Organisation awareness (II)
  • Supporting and co-operating (I)
  • Organisation and execution of work (II)

How to Apply:

All suitably
qualified and interested applicants should write to the address below
describing how they qualify for the position quoting the Job Reference Numbers
above.  Only selected candidates will be
contacted. Your application should include a detailed curriculum vitae, copies
of certificates,   and functioning
telephone numbers/e-mail addresses.  Send
your application with all the necessary documents quoting the job reference
number to the address below.

The Secretary/CEO,

Institute of
Certified Public Accountants of Uganda,

42 Bukoto Street,
Kololo,

P. O. Box 12464,
Kampala, Uganda.

Deadline: Friday, 26th July 2019

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