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Job Title:   Administration Assistant (2 Fresher Jobs)_

Organisation: Baylor College of Medicine Children’s Foundation -Uganda (Baylor-Uganda)

Duty Station: Kampala, Uganda

Reports to: Administration Officer

About US:

Baylor College of Medicine Children’s Foundation -Uganda (Baylor-Uganda) is an indigenous not-for-profit child health and development organisation affiliated to the Baylor College of Medicine International Paediatric AIDS Initiative (BIPAI), a Network of paediatric HIV/AIDS care and treatment Children’s Clinical Centres of Excellence and international program offices in 11 countries across Africa and Eastern Europe.

Job Summary: The Administration Assistant will review and monitor the implementation of policies and procedures for general office administration, fleet, asset, and inventory management in line with the departmental mission.

Key Duties and Responsibilities:

• Assist in reviewing mobile money payments and invoices ensuring correctness before handing over to finance for payment.
• Take part in regular meetings for the team and take minutes for the meeting.
• Support with clerical duties of the project including scanning, photocopying, binding and maintaining appropriate filing system for all project reports.
• Support to make travel arrangements and prepare requests for travels related to project and travel reimbursements for project staff.
• Support the administration officer to place and expedite orders for project supplies to procurement and administration units, verify receipt of supplies, and support the field teams with all logistics required for implementing project activities.
• Assist the administration Officer to monitor proper function of equipment such as motorcycles by completing preventive maintenance requirements, calling for repairs, and maintaining equipment inventories.
• Perform any other duties as assigned by the supervisors.

Qualifications, Skills and Experience:

• A Bachelor’s Degree (Honors) in a business-related course or any degree oriented towards Administration.
• The job holder must have at least three (3) years relevant working experience in general office administration and fleet management in a reputable organization.

How to Apply:

All suitably qualified and interested applicants should apply online at the link below.

Click Here

Note:

• Applications should include a cover letter, CV, daytime telephone contact, three traceable professional references and certified UNEB certificates as well as certified University Transcripts
• You must have at least a credit 6 in MATHEMATICS and ENGLISH at Ordinary Level (UCE).
• Only shortlisted candidates will be contacted for interview. Please note only shortlisted candidates will be contacted.

Deadline: 24th April 2024

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