The Ugandan Jobline

Job
Title:             Programme
Coordinator

Organisation: African
Prisons Project (APP)

Duty Station: 
Kampala, Uganda

About US:

The African Prisons
Project (APP) is a community of people passionately committed to bringing
dignity, hope and justice to men, women and children in African prisons
ensuring equitable access to justice, health and education. Our 2020 strategy
focuses on developing changemakers amongst prison staff and inmates who use the
law to bring justice to the most vulnerable in society; to begin assembling
world-class law teachers, law makers and practitioners to aid the training and
development of our people; and to plan our expansion as we look to establish
ourselves as a social enterprise, offering legal education and legal services
in Africa and beyond.

Job Summary:   The Programme Coordinator will support the
Country Director in the programme management and strategy delivery of APP’s
thematic areas of Health, Education and Access to Justice providing leadership
and direction to the programme leads in the above areas.

Key Duties and Responsibilities: 

• To manage all programme operations in
  Uganda, compliance and make appropriate improvements including line manage
  the Programme Coordinators in accordance to APP’s policies and procedures.
• Contribute to the Line management of
  staff within the programme areas.
• Generating new project ideas and
  fundraising for new programme areas
• Quality control of programme activities
  including M&E implementation across all programmes.
• Grants and financial planning,
  management and reporting in all programme areas working with programme
  leads.
• Contribute to SMT providing programme
  and risk management information as well as delivering on the programmes
  work plan and budget.

Program Operations:

• Lead APP’s program design, proposal
  development and reporting for current and future projects ensuring the
  implementation of the programmatic strategies, technical quality assurance
  and best practices are recorded, captured and reported.
• To ensure that programmes comply with
  donor and APP administrative and reporting requirements.
• Work together closely with the UK office
  sharing program design, implementation and reporting functions are
  completed in accordance with deadlines and undertake report editing where
  necessary.
• Assist in drawing up plans, proposals,
  and budgets for new projects and extensions of projects ensuring that they
  are informed by needs assessments prior to fundraising.
• To assist CD in identifying new areas of
  need and potential areas for project development and donor funding in
  Uganda.
• Ensure regular communications are
  maintained between the field sites and Head Quarters in Kampala.
• Travel to the project in country as per
  APP’s needs.
• Ensure that upcountry programme
  operational procedures are complied with and updating of field level
  procedures as required.
• Ensure that security for upcountry staff
  is ensured and field site security guidelines are reviewed at least
  quarterly as well as all security incidents are appropriately recorded and
  reported by project /programme managers.
• Notify the country director of any
  increases outbreaks of insecurity, health disease or other significant
  event in the fields and advise on specific actions that should be taken
  including monitoring of changes to security which will affect programme
  and donor environment.
• Lead in designing donor visits.
• Support team members professionally and
  monitor and support stress management.

Line management

• Provide advice and assistance to
  Programme Managers regarding their budgets on project spending and
  budgeting where necessary
• Maintain good team communication,
  engender good team dynamics and take remedial action when problems occur
• Carry out appraisals according to APP’s
  Human Resource procedures for programme staff
• In liaison with CD, ensure all new team
  members are adequately briefed on arrival in the field, and departing team
  members are debriefed post field activity.
• Work with CD to maintain up-to-date job
  descriptions for programme staff and prepare and maintain job descriptions
  for all staff where appropriate.
• Recruitment of programme staff.
• Ensure with HR/Admin that staff leave
  requests are processed and HR files regularly updated.
• Ensure procedural compliance for staff
  movements, ensuring all relevant parties are informed in a timely fashion.

Organisational
Representation:

• Represent the Country Director in his
  absence as delegated
• Communicate effectively APP’s vision to
  a broad range of entities such as governments, NGOs, donors and other
  partners.
• Cultivate collaborative implementation
  partnerships at field levels, managing partner formation, maintenance and
  compliance with contractual agreements.
• Research and identify potential donors
  and partners in programme areas

Qualifications, Skills and Experience: 

• The ideal candidate must hold a relevant
  degree plus post graduate qualifications ideally in law, health and Life
  Skills or development related discipline.
• Substantial programme leadership and
  management experience in a complex organisation ideally NGO.
• Experience of managing a major donor
  funded project.
• Qualifications in project management and
  or programme management with direct relevant experience and tools as well
  as proposal drafting and report drafting.
• Leadership/mentorship skills
• Willingness to work in resource-limited
  settings
• Strong communication skills, with
  excellent written and spoken English
• Proven problem solving and
  organisational skills
• Flexibility and the ability to remain
  calm under pressure
• Experience of conducting needs
  assessments and project development □ Experience in managing people or
  teams.
• Ability to work under stressful
  conditions in an isolated area with basic living conditions
• Good team-worker and able to live and
  work closely with a small           team
• Experience of establishing strong
  working relationships with colleagues from different functions and
  cultures
• Experience of a flexible approach to
  managing and prioritising a high workload and multiple tasks in a fast
  paced environment with tight deadlines
• Confident and proficient in the use of
  MS Office packages
• Ability and willingness to undertake
  frequent travel to field sites
• An understanding of and commitment to
  APP’s mission and values
• Planning and Time Management: able to
  prioritise tasks, manage time and tight schedules, work effectively under
  pressure, and assist direct reports with prioritization of tasks and
  meeting deadlines.

How to Apply:

All candidates
should send their updated CVs and cover letters to: careers.ug@africanprisons.org
Please note that we accept CVs but this must be less than 4 pages.

NB: Unfortunately,
due to the number of applications we receive, only shortlisted applicants will
be contacted.

Deadline: 19^th August 2019

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