No Experience Administrative Assistant Jobs – Rural Electrification Agency (REA)

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Job
Title:         Administrative
Assistant

Organization: Rural
Electrification Agency (REA)

Duty Station: Kampala,
Uganda

Reports to: Senior
Administration & Human Resource Officer

About US:

Rural
Electrification Agency (REA) is the secretariat of the Rural Electrification
Board (REB) established by statutory instrument 2001 No. 75. REA is mandated to
implement Government’s rural electrification programs. The Government of Uganda
through REA is implementing a number of electricity connection projects with
financial support from development partners to meet national electricity access
targets.

Job Summary:  The Administrative Assistant will provide high
quality administrative and Office Managerial services for the department and
general office.

Key Duties and Responsibilities: 

  • Perform Administrative support functions
    such as data management, generating reports, drafting
    correspondences. 
  • Supervise and coordinate the daily
    activities and operations of the office or department
  • Ensure accurate responses to inquiries
    and correspondences to and from the office.
  • Schedule and prioritize office
    activities to meet operating requirements
  • Determine, plan and direct work flows,
    and establish internal controls.
  • Manage relevant Office records in
    accordance with established security and record management best practices.
  • Develop effective working relationships
    with staff and stakeholders
  • Manage, develop, coach and evaluate work
    of supervisees.
  • Approve and monitor employee leave and
    absence.
  • Create, and maintain orderly subject
    records in compliance with regulations
  • Supervise the efficient use of office
    supplies and maintenance of office equipment
  • Plan and organize small procurement of
    office supplies in accordance with policies and budgets.
  • Coordinate and participate in office
    space planning, maintenance and renovations when necessary
  • Maintain a pleasant and secure working
    environment
  • Identify and report facilities and
    equipment problems and initiate workable solutions.
  • Act as liaison with other departments
    for logistical support needed.
  • Perform any other relevant duties
    assigned by the supervisor

Qualifications, Skills and Experience: 

  • The applicant for the Rural
    Electrification Agency (REA) Administrative Assistant job must hold a
    Bachelor’s degree in Business Administration, Public Administration and
    Management, or equivalent with a bias in Office Administration.
  • Knowledge and working experience of
    supervisory principles and practices.
  • Knowledge of administrative practices
    and procedures, data management methods, basic accounting and human
    resources practices.
  • Proficient computer skills.
  • Working knowledge of relevant Computer
    Microsoft office, PowerPoint presentations, and database management
    systems.
  • Age: Below 40 years 

How to Apply:

All suitably
qualified and interested candidates should send their typed cover letters,
detailed Curriculum Vitae and certificates plus names and addresses of 3
reputable referees to:

The Executive
Director,

Rural
Electrification Agency,

Plot 10 Windsor
Loop, Kololo 2nd Floor,

House of Hope

P.O. Box 7317
Kampala – Uganda.

Deadline: 16th August 2019 by 4:00pm

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