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Administration & HR Coordinator Jobs – Jibu
Job Title: Administration & HR Coordinator
Organisation: Jibu
Duty Station: Kampala, Uganda
Reports to: Country Manager
About US:
Founded in 2012, Jibu is a pioneering a powerful new model that provides opportunities for entrepreneurs to own businesses that ensure access to basic human necessities in underserved, emerging market communities. Jibu has scaled a network of locally owned, economically independent franchises that provide safe drinking water to their communities while offering life-changing training and employment. Empowered by a belief in the ability of eye-to-eye partnership to unleash latent entrepreneurial talent, Jibu is transforming the challenge of addressing basic human needs into an expansive opportunity that allows thousands of young entrepreneurs to build lasting solutions, one neighborhood at a time. The company’s ultimate vision is to train, finance, and grow a network of co-invested business owners who will revolutionize the way critical resources participate in emerging markets.
Job Summary: The Administration & HR Coordinator is responsible for facilitating key administrative duties and to efficiently ensure the end-to-end running of human resource projects and operations. This position resolves benefits-related problems and ensures effective use of plans and positive employee relations. The Administration & HR Coordinator role provides administrative support to the human resource function as needed, including record-keeping, file maintenance, recruitment, onboarding, etc.
Supervision Received: This position works highly autonomously and reports directly to the Country Director Management Responsibility: Oversee the office assistant and premises guard team
Key Duties and Responsibilities:
Manage Administration & HR duties:
- Maintain filing system; retrieve documents from filing system, handle requests for information and data
- Coordination of Opco Annual Performance Management Reviews
- Coordinates insurance, vacation, holiday, sick pay, etc requests
- Logistics HR department, requesting HR required items and make a follow up
- Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
- Answering all internal and external HR-related queries and requests
- Event Planning for office-based activities; meetings, team buildings
- Conducting internal HR compliance audits, and more.
Recruitment & Onboarding
- Assist in recruitment (arrange interview, email notification, and reference checks)
- Supporting the administrative part of the new hire process (screening, contracts, updating of HR systems)
- Helping out where necessary during the pre-boarding and onboarding of employees, i.e. staying in touch
- with them, answering their questions, sending them relevant material, and so on
- Track probation status and alert GHR
- Update records with new hires
Employee benefits
- Being the go-to person for employees with benefits-related questions and problems
- Acting as the liaison between employees and insurance providers
- Updating & tracking benefit plans (healthcare, retirement, etc.)
- Coordinate and track salary advance benefit for employees (provide report & recommendations)
- Recommending possible actions to improve existing processes
Office Operations Support
- Take lead on office management hygiene, budgeting for office consumables
- Attend company meetings and take notes, keep minutes, etc.
- Maintain and ensure office operations run smoothly at all times
- Filing and updating documentation of contracts, legal papers
- Support employees to optimize office IT solutions for efficiency and productivity
- Act as HR Manager for Corporate stores
Team Engagement and Company Growth
- Be a supportive, dynamic and flexible team member
- Do not wait to be assigned for a task but hunt for opportunities to bring improvements and support others
- Be honest, reliable and dedicated
- Bring the energy and stamina to go far with Jibu and join us in building a unique success story
Qualifications, Skills and Experience:
- Proven work experience, preferably in HR administrative assistant or similar role (customer service oriented)
- Working understanding of human resource principles, practices and procedures.
- Ability to function well in a high-paced and at times stressful environment.
- Experience with working with HRIS
- Proficient with Microsoft Office Suite and other related software.
Desired:
- Excellent interpersonal skills: able to welcome visitors in a friendly manner, support staff in office in a friendly and helpful way
- Excellent organizational skills: able to keep track of activities happening in the office, provide support in organizing events for staff, manage staff leave tracker, make sure there are sufficient office supplies, etc.
- Ability to work under minimum supervision
Culture Fit Criteria
- At Jibu, we do not recruit based CVs only, we look for a candidate with the right attitude, hunger for success and talent.
- A mature leader, able to carry the weight to enable their team to perform and thrive
- Highly motivated to Get Things Done in an autonomous and independent matter
- Strong entrepreneurial and business instincts
- Proficiency with Microsoft Office suite including Excel, Word and Powerpoint
- Perfect knowledge of English and other local languages
How to Apply:
All candidates should apply online at the link below.
Deadline: 25th April 2024
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