The Ugandan Jobline

Job Title:   Receptionist

Organisation: Higher
Education Students’ Financing Board (HESFB)

Duty Station: 
Kampala, Uganda

Reports to: HR/Administration
Officer

About US:

The Higher Education
Students’ Financing Board (HESFB) is a body Corporate established by an Act of
Parliament, number 2 of 2014, to provide both Loans and Scholarships to Ugandan
Students to pursue Higher Education. The objective of the Loan Scheme is to
increase equitable access to Higher Education in Uganda and also support
qualified students who may not afford the cost of Higher Education.

Job Summary:  The Receptionist will be responsible for
handling front office reception and administration duties, including receiving
visitors, answering phone calls, handling company inquiries, and sorting and
distributing mail.

Key Duties and Responsibilities: 

·        
Answer
the phone calls in a timely and polite manner; take messages and direct calls
to the appropriate person

·        
Ensure
reception area is tidy and presentable, by organizing all necessary stationery
and reading materials e.g. brochures and other information leaflets.

·        
Perform
general administrative and clerical support duties such as filing, collate,
photocopying, transcribing and faxing documents accurately.

·        
Deal
with queries and provide correct information to callers

·        
Maintain
an updated Internal and external Telephone Directory and contacts;

·        
Maintain
an appointment diary and follow up scheduled appointments.

·        
Maintain
a neat and well-groomed appearance and respond professionally to visitors and
callers.

·        
Any
other duty assigned by the supervisor from time to time.

Qualifications, Skills and Experience: 

·        
The
ideal candidate must hold a Degree in Secretarial studies, Social Sciences;
Management; or any related field.

·        
At least
two years of working experience in a busy office.

·        
Knowledge
of computer applications e.g. Microsoft office

·        
Telephone
handling skills

·        
Good
interpersonal, written and oral communication skills.

·        
Customer
service skills

·        
Adaptability
and ability to interact with diverse individuals.

How to Apply:

All suitably
qualified and interested candidates should send their applications enclosing
photocopies of certificates, updated CVs and three referees to the address
below;

Executive Director,

Higher Education
Students’ Financing Board (HESFB),

Plot 1, Lourdel
Road,

Lourdel Towers 7th
Floor, Nakasero,

P.O. Box 16810
Wandegeya, Kampala. Uganda

NB:
Only shortlisted candidates will be contacted.

Deadline: 30^th August 2019

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