The Ugandan Jobline

Job Title:  Administrative Assistant (2 Fresher Census Jobs)

Organisation: Uganda Bureau of Statistics (UBOS)

Duty Station:  Kampala, Uganda

Reports to: Administrative Officer

Job Reference: UBOS/AA-NPHC/03/2024

About US:

Uganda Bureau of Statistics (UBOS) is a semi-autonomous agency of Government responsible for maintenance, coordination, supervising and monitoring of the National Statistical System to ensure the collection, analysis and dissemination of standardised statistical information. The Bureau is also mandated as the principal official statistics

About NPHC Census:

Uganda Bureau of Statistics (UBOS), a semi-autonomous body, will be implementing the enumeration exercise of National Population and Housing Census (NPHC) 2024 from 10th May 2024 to 19th May 2024 with the night of 9th May 2024 as the Census Night in accordance with the Uganda Bureau of Statistics Act 1998, to promote the production of reliable official statistics and ensure the development and maintenance of the National Statistical System. The Census results will provide bench-mark socio-demographic data at all administrative levels necessary for general administration and the planning process.

Job Summary:  The Administrative Assistant will provide day to day administrative and logistical support and data management services support to Administration Department.

Key Duties and Responsibilities:

• Open and close the processing center.
• Supervise the cleaners at the processing center.
• Provides any other administrative support to ensure efficient operations at the processing center.
• Maintain physical and digital filing systems.
• Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.
• Coordinates logistics for meetings, including room setup and catering.
• Operates and maintains office equipment at the data processing center, including printers 86 copiers
• Works with maintenance staff and outside vendors to ensure equipment at the data processing center is in good working order and supplies are always on hand.
• Works closely with other administrative staff and supports other colleagues in providing them with drinking water and tea.
• Undertake regular inspection of the furniture and fittings and reports to the officer in charge.

Qualifications, Skills and Experience:

• The applicant should have a Diploma in Business Administration, Public Administration or related field
• One year of administration-related work experience
• Computer literacy skills i.e. proficiency in Microsoft Office applications (MS Word, MS Excel and Powerpoint)
• Ability to multi-task
• Interpersonal skills
• High team ethic
• Excellent communication skills
• Excellent planning skills
• Good organisational skills

How to Apply:

If you believe you meet the required profile, please see the job details on the UBOS Website and submit your application through the online application system available on the UBOS Website: https://censusrecruitment.ubos.org Not Later than close of business on the, 26th March, 2024 at 5pm. Hardcopies shall not be accepted.

INSTRUCTIONS TO APPLY

• Create an Account:
• Go to the account creation page. Enter a valid email address for future communications.
• Verify Your Email: Check your inbox for a confirmation email. Click the confirmation link to activate your account.
• Log In: Use your registered email and password to log in.
• Navigate to Vacancies: After logging in, you’ll be directed to the Job Vacancies page.
• Choose a Job: Browse available jobs. Click “Details” for more information on each vacancy.
• Review Eligibility and Requirements: Ensure you meet the specified criteria and skills for the job.
• Application Process: Click “Apply Now” for the job you’re interested in.
• Fill Out the Form: Enter your personal data, educational qualifications, relevant training, employment history, and referees. Ensure you use your national ID and a phone number that is registered in your name.
• Accept Terms: Agree to the declaration to proceed with your application.
• Finalize and Logout: After completing your application, remember to log out. You can return later for edits if necessary.

Note:

• Application Notice: You will be considered only for the positions you’ve applied for. Ensure you complete your applications on the Job Vacancies page.
• Only shortlisted candidates shall be contacted. All documents tendered in shall be verified with the relevant authorities. Any falsification of documents will lead to prosecution and any form of lobbying and canvassing will lead to automatic disqualification.

Deadline: 26th March 2024

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