Fresher Cluster Administrative Assistant Locum Job Opportunities – Rakai Health Sciences Program (RHSP)

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Job Title:  Cluster Administrative Assistant Locum (Fresher Jobs) 

Organisation: Rakai Health Sciences Program (RHSP)

Duty Station: Mpigi, Uganda

 

About US:

Rakai Health Sciences Program (RHSP) is a collaborative bio-medical research and service delivery organization. RHSP strives to improve the quality of life of the local population through a combination of community-based research, curative services, and prevention strategies in the districts of South-central Uganda.

 

Job Summary:   The Cluster Administrative Assistant locum will support project management by providing administrative (non- technical) support across all program areas in the cluster as appropriate.

 

Key Duties and Responsibilities:

  • Assist with all aspects of administrative management, directory maintenance, logistics, assets/ equipment inventory, storage, and management.
  • Ensure that all cluster office meeting minutes are prepared & stored well.
  • Support the cluster coordinator in scheduling of appointments and meetings with stakeholders.
  • Ensure proper documentation of cluster staff duty attendance.
  • Ensure proper stock control and management at the clusters for all supplies.
  • Ensure that cluster staff complete their timesheets on a monthly basis.
  • Work with the cluster coordinators to develop and administer a monthly transportation schedule(s) that supports field activities & accountability collection.
  • Support the cluster coordinator in scheduling, documenting and management of cluster staff leaves.
  • Ensure proper storage of administrative documents at the cluster office.
  • Participate in the drawing of cluster periodic work plans & budgets.
  • Develop a database with contact information of all the stakeholder in the cluster.
  • Supervise other support teams within the cluster including sanitary and security officers.
  • He/she will support the process of generation of advances & budgets plus collection & reviewing of accountabilities.
  • Any other assigned duties in line with your role.




Qualifications, Skills and Experience:

  • The applicant must hold a Bachelor’s degree in Business Administration, Office and Information Management, Secretarial Studies, Education or any other related Administration courses.
  • A minimum of two years relevant work experience in administrative work.
  • Good secretarial skills, including advanced abilities in word-processing, spreadsheets, filing, and general computer use; knowledge of MS Excel, Word and other common software programs is essential.
  • Excellent communication and interpersonal skills; strong writing and verbal skills are essential.
  • Knowledge of general office practices and procedures particularly in filing, gathering and compiling information.
  • And ability to work independently or with minimal supervision.

 

How to Apply:

All interested candidates possessing the above attributes can send their;

applications including a cover letter, updated CV with 3 referees, and copies of academic qualifications/certificates (in one document), addressed to the HR Manager to jobs@rhsp.org Kindly indicate the job title in the subject line of the email. Only online applications will be considered.

 

Deadline: 24th March 2023

 

NB: Only shortlisted candidates will be contacted. Any form of lobbying and canvassing will lead to disqualification.

 

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Date Posted 2024-03-06
Valid Through 2024-03-24
Employment Type FULL_TIME
Hiring Organization Rakai Health Sciences Program (RHSP)
Job Location Mpigi, Mpigi, Mpigi, 0256, Uganda

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