The Ugandan Jobline

Job Title:  HR & Admin Coordinator

Organisation: Jibu

Duty Station:  Kampala, Uganda

Reports to: Country Manager

About US:

Founded in 2012, Jibu is a pioneering a powerful new model that provides opportunities for entrepreneurs to own businesses that ensure access to basic human necessities in underserved, emerging market communities. Jibu has scaled a network of locally owned, economically independent franchises that provide safe drinking water to their communities while offering life-changing training and employment. Empowered by a belief in the ability of eye-to-eye partnership to unleash latent entrepreneurial talent, Jibu is transforming the challenge of addressing basic human needs into an expansive opportunity that allows thousands of young entrepreneurs to build lasting solutions, one neighborhood at a time. The company’s ultimate vision is to train, finance, and grow a network of co-invested business owners who will revolutionize the way critical resources participate in emerging markets.

Job Summary:  The Administration & HR Coordinator is responsible for facilitating key administrative duties and to efficiently ensure the end-to-end running of human resource projects and operations. This position resolves benefits-related problems and ensures effective use of plans and positive employee relations. The Administration & HR Coordinator role provides administrative support to the human resource function as needed, including record-keeping, file maintenance, recruitment, onboarding, etc.

Key Duties and Responsibilities:

Manage Administration & HR duties:

• Maintain filing system; retrieve documents from filing system, handle requests for information and data
• Coordination of Opco Annual Performance Management Reviews
• Coordinates insurance, vacation, holiday, sick pay, etc. Requests
• Logistics HR department, requesting HR required items and make a follow up
• Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
• Answering all internal and external HR-related queries and requests
• Event Planning for office-based activities; meetings, team buildings
• Conducting internal HR compliance audits, and more.

Recruitment & Onboarding

• Assist in recruitment (arrange interview, email notification, and reference checks)
• Supporting the administrative part of the new hire process (screening, contracts, updating of HR systems)
• Helping out where necessary during the pre-boarding and onboarding of employees, i.e. staying in touch with them, answering their questions, sending them relevant material, and so on
• Track probation status and alert GHR
• Update records with new hires

Qualifications, Skills and Experience:

The applicant should have relevant qualifications

How to Apply:

All candidates should express their interest with a link to their LinkedIn or send an updated CV to jobs@jibuco.com with the subject line,” Administration & HR Coordinator

Deadline: 28^th February 2024

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