The Ugandan Jobline

Job Title:   Administration and Operations Assistant (Fresher Jobs)

Organisation: TPO Uganda

Duty Station: Mbarara, Uganda

About US:

TPO Uganda is a local Ugandan NGO that has been operating in the country for 27 years. Our programs comprise interventions organised around the following themes: Mental Health and Psychosocial Support Care and protection of OVC; child protection, livelihoods support, response and prevention of all forms of violence against women and children as well as emergency response and humanitarian action. TPO Uganda is active in over 45 districts in the region and is a member of several partnerships and coordination mechanisms in the country.

Job Summary:  The Administration and Operations Assistant will provide support to programmatic, Finance and Administration function of TPO KCHS Uganda.

Key Duties and Responsibilities:

• Maintain smooth running of the office in terms of easy accessibility to space, utilities, internet, airtime, security, health and safety. This will be achieved by planning timely contract/MOU renewals and reporting of any faults/downtime for quick fixing and ensuring real time payment of monthly utilities and other office related costs.
• Ensure office equipment/assets are maintained to the appropriate quality and quantity, regularly serviced, faults reported, replacements made, timely insurance and regular updates made to the fixed asset register. This will be achieved by carrying out quarterly fixed asset verification.
• Ensure real time update of the office inventory stock cards and tracker. In charge of requisitioning office supplies as required by both Regional and satellite offices on a quarterly basis.

Petty cash management.

• Support program work by printing tools to use in the activities’ implementation on a quarterly basis.

Fleet management.

• Work with the procurement department to plan with LPO generation and organising of project events.

Qualifications, Skills and Experience:

• The applicant must hold a Bachelor’s degree in business administration or any business-related course.
• At least one year of experience in a similar field preferably in an NGO environment.
• Experience in procurement will be an added advantage.
• Strong knowledge of MS office package, mainly excel, word, and access

How to Apply:

All candidate should send an updated CV with relevant documents in one attachment not exceeding 2mbs indicating three references contacts (email and phone) to The Human Resource Office, TPO Uganda by email   jobs@tpoug.org

Also attach a table indicating your past three years’ Gross pay. CVS that do not have the above shall not be considered

NB:

• TPO Uganda is an equal opportunities employer that does not discriminate on any basis
• Please note that this offer of employment is made to you with the understanding that you do not have a history of fraud and sexual offences. This is in accordance with TPO Uganda Anti-fraud and PSHEA policies. Any violation of this and other policies is highly punishable as per guidelines indicated in the various policies and the laws of Uganda
• Only shortlisted candidates will be conducted, thus, if you do not hear from us by 29th February 2024, you are not considered.

Deadline: 9th February 2024

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